Maintenance of coach bus bodies - 36 month contract (ethekwini municipality)

Closing date: Friday, 11 December 2026 at 11:00

Queries deadline: 23 November 2026

Consolidated responses to queries posted on eTenders/Municipal website: 30 November 2026

Clarification meeting: None

General / Contractual enquiries:

• Name: Nonkululeko Gama
• Telephone: 031 322 5064
• Email: [email protected]

Technical enquiries:

• Name: Nonkululeko Gama
• Telephone: 031 322 5064
• Email: [email protected]

ESP system queries:

• Name: Lindo Dlamini
• Telephone: 031 322 7133 / 031 322 7153
• Email: [email protected]

ESP technical queries:

• Name: Kgopotso Maja
• Telephone: 031 322 3808
• Email: [email protected]

Submission address:

Tender Box, ground floor foyer, Municipal Buildings

166 KE Masinga Road (Old Fort Rd)

Durban

Submission method:

• Submission method: sealed hard copy plus electronic copy via eThekwini Municipality JDE System (ESP Module).
• Hard copy: sealed, addressed to the City Manager, marked with tender number, deposited in the Tender Box in the ground floor foyer of the Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.
• Electronic copy: identical to the signed hard copy, submitted via the ESP Module at https://rfq.durban.gov.za/jde/E1Menu.maf.
• The offer is only valid if the hard copy is submitted; the hard copy is the ruling version.
• If the electronic copy is not identical to the hard copy, the offer is invalid.
• Facsimile, email or posted tenders are not accepted.
• Tenders received after closing time will not be considered.

Returnable forms (complete, sign, submit):

• Authority of Signatory: authorises the named signatory to bind the bidder; attach a Board Resolution (company) or Power of Attorney (joint venture).
• Tax Compliance Status PIN or original Tax Clearance Certificate: proof of tax compliance.
• Declaration of Municipal Fees: confirms municipal fees are paid or an acknowledgment of debt exists.
• Declaration with respect to the Occupational Health and Safety Act: acceptance of OHS undertaking.
• MBD 4 (Declaration of Interest): discloses any relationship with municipal officials or state employment.
• MBD 5 (Declaration for Procurement Above R10 Million): required only if procurement exceeds R10 million.
• MBD 6.1 (Preference Points Claim): claims B-BBEE points; failure to submit is taken as claiming no points.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares any past abuse of the supply chain system.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive tendering or price disclosure.

Pre-qualification (mandatory):

• CSD registration at tender closing; each joint venture partner separately.
• Valid MIB Certificate.
• NRCS letter confirming registration in the appropriate MIB/M3 Category on NaTIS.
• Minimum one accreditation letter from an Original Bus Body or Bus Chassis Manufacturer.
• At least one reference letter from a client confirming experience; minimum 50 repairs per annum over the past 3 years; complete the experience table in the tender.

Evaluation:

• 90/10 preference points system applies (price 90 points, B-BBEE 10 points).
• Financial offer scored using the formula in the Preferential Procurement Policy Framework Act Regulations (2022).
• B-BBEE preference points per level: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.
• Only bidders who meet contractual, technical, and eligibility requirements are evaluated for price and preference.

Services: maintenance of (coach) bus bodies.

Contract period: 36 months.

Bidder must hold a valid Manufacturer/Importer/Builder (MIB) Certificate.

Bidder must be registered with NRCS in the appropriate MIB/M3 category on NaTIS.

Bidder must provide at least one accreditation letter from an original bus body or bus chassis manufacturer.

Bidder must demonstrate minimum 50 coach body repairs per annum over the past 3 years, supported by reference letters.

Bidders who are not manufacturers, accredited distributors, or agents must provide a valid agreement or joint venture agreement with the manufacturer covering the contract period.

Bidders must state the names of manufacturers of goods/equipment offered.

Mandatory: at least one reference letter from a client (current or completed project) confirming the bidder's experience, demonstrating a minimum of 50 repairs per annum over the past 3 years.

Bidders must complete the experience table in the tender, providing period start and end dates, organization, and number of repairs per year.

The information in the table must correspond to the reference letters submitted.

Bidders may be required to indicate where samples can be inspected or to submit samples before closing.

Manufacturers' names must be stated.

Bidders not being manufacturers, accredited distributors, or agents must provide a valid agreement with the manufacturer covering the contract period.

The municipality may purchase goods from other sources at its discretion.

Pricing structure must follow the Official Tender Form; deviations disqualify.

Prices quoted in Rand, net of brokerage/discount; VAT shown separately.

Firm prices may be quoted per 12-month period.

Estimated quantities are provided in Section 8 (Bill of Quantities / Schedule of Rates/Activities) for information only; the supplier is bound to supply actual quantities ordered.

Unit price includes delivery to the specified delivery point.

Pricing submitted on the Official Tender Form; deviations from the pricing structure disqualify.

Prices quoted in South African Rand, net of brokerage or discount; VAT shown separately.

One price per item, holding for the full contract period, subject only to specified variation criteria.

Firm prices may be submitted for each 12-month period, free of fluctuations.

Estimated quantities are in Section 8 (Bill of Quantities / Schedule of Rates/Activities); supplier bound to supply actual quantities ordered, which may vary.

Unit price includes delivery to the specified delivery point.

Payment only to the supplier; factoring arrangements not accepted.

Municipality may require evidence of financial standing before award.

CSD registration:

• Must be registered on the National Treasury Central Supplier Database (CSD) at tender closing; provide MAAA number.
• Joint venture partners each must be registered.
• Registration at https://secure.csd.gov.za.

Tax compliance:

• Submit a valid SARS Tax Compliance Status PIN or original Tax Clearance Certificate, valid at closing, with sufficient validity to cover the process.
• Separate TCS PIN/certificate for each joint venture partner.
• Failure to include the document makes the submission non-responsive.

Municipal fees:

• Must have municipal fees fully paid or have concluded an acknowledgement of debt with the municipality.
• Complete the Declaration of Municipal Fees and include relevant account numbers.
• Bidders outside eThekwini must attach accounts/agreements from their relevant municipality.

Eligibility:

• No tender considered from persons in the service of the state (Regulation 44 of Local Government: Municipal SCM Regulations).
• Bidders without the capability to undertake the contract or with a prior breach of contract will not be considered.

B-bbee:

• Claim points using MBD 6.1, supported by a valid B-BBEE certificate.
• Points awarded per the 90/10 table (see evaluation criteria).

The contract is governed by the Occupational Health and Safety Act and its regulations.

Bidders must complete and submit the Declaration with respect to the Occupational Health and Safety Act.

The successful bidder must perform the work in compliance with the Act and the municipality's health and safety specifications.

Tenders must remain valid for 120 days after opening, plus an additional 12 months unless the bidder advises otherwise in writing.

Municipality may require confirmation of validity during the 12-month period.

No communication with councillors or officials between closing date and award notification; breach may disqualify.

Municipality may cancel the tender process at any time before award without liability.

Successful bidder must sign a contract form (MBD 7).

Municipality reserves the right to accept more than one technically compliant tender and to place orders without minimum quantity commitments.

Change of ownership or major policy during the contract period must be disclosed with the tender.

Appeals against decisions must be lodged within 14 days with the City Manager, subject to a non-refundable administration fee of R6,131.00 (incl. VAT) paid to eThekwini Municipality, FNB account 63165746331, reference 37401-1J.

The 90/10 preference points system applies. Price points (max 90) calculated using the regulation formula. B-BBEE preference points (max 10) per the table: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. Only bidders meeting mandatory eligibility (MIB certificate, NRCS registration, accreditation letter, reference letters) are evaluated.