Supply and deliver parkhome spares – TRANSNET port terminals – richards bay tender

The RFQ is for the supply and delivery of Parkhome spares to Transnet Port Terminals at the Port of Richards Bay. The detailed specification is in Annexure A.

Closing date: 16 November 2026 at 12H00 (noon)

Clarification deadline: 13 November 2026 before 15:30

Formal briefing: None held; submit queries by email.

Technical / Bidding enquiries:

• Contact: Zamaswazi Mthiyane
• Email: [email protected]
• Telephone: 035 905 3073
• Fax: N/A

Complaints:

• Email: [email protected]

Submission portal: transnetetenders.azurewebsites.net

Submission method: Transnet e-Tender Submission Portal at transnetetenders.azurewebsites.net (use Google Chrome).

• Register/Sign in on the portal, click "ADVERTISED TENDERS", then toggle "Log an Intent" to bid.
• Register and bid using the company's own profile; bidding through another company's profile leads to disqualification. No company may submit on behalf of another, except a joint venture party may use its own profile for the JV.
• Upload bids electronically; a maximum of 30 MB per upload, multiple uploads allowed.
• Submit at least one day before the closing date; Transnet is not liable for technical difficulties due to internet speed, bandwidth, or upload size.
• Only one proposal per bid invitation unless expressly allowed.
• Late submissions are not accepted.

Closing time: 16 November 2026 at 12H00 (noon).

Returnable documents (all must be completed, signed, stamped, and dated where indicated):

• Section 4: Quotation Form (Mandatory — failure to submit by closing causes disqualification).
• Section 5: Certificate of Acquaintance with RFQ Documents — confirms the bidder has read and accepts all RFQ terms; false or incomplete certification disqualifies.
• Section 6: RFQ Declaration and Breach of Law Form — declares any serious breach of law in the past 5 years and includes SBD 4 declaration on state employment relationships and independent bid determination.
• Section 7: Protection of Personal Information — consents to processing of personal information.
• Section 1: SBD 1 Form — includes invitation to bid, supplier information, and foreign supplier questionnaire if applicable.

Proof of authority (e.g. company resolution) for the signatory must be submitted.

Disqualification risks:

• Omission of any Mandatory Returnable Document at closing.
• Submission through another company's profile.
• Late submission for any reason.
• Non-compliance with tax particulars (TCS PIN or CSD number).
• Being listed on the Register for Tender Defaulters or List of Restricted Suppliers.

The bid is evaluated in stages:

Stage 1 - Test for Administrative and Substantive Responsiveness:

• Bid submitted on time, all returnable documents completed and valid, bid signed by authorised person, priced offer provided, and material compliance with scope/specification.
• Must pass this stage to proceed to scoring.

Stage 2 - Weighted scoring (out of 100):

• Price: 80 points (formula: Ps = 80 x (1 - (Pt - Pmin)/Pmin))
• Specific Goals (B-BBEE and Black Youth Owned): 20 points
• B-BBEE Level 1 or 2 contributor: 10 points
• +50% Black Youth Owned Entities: 10 points
• Non-compliant or B-BBEE Level 3-8: 0 points
• The 80/20 preference point system applies (bid value estimated up to R50,000,000 including taxes).

Stage 3 - Price negotiation (if applicable):

• If the highest-scoring bid is not market-related, Transnet may negotiate sequentially with the 1st, 2nd, then 3rd ranked bidders, or cancel the RFQ.

Stage 4 - Award and conclusion of contract.

Scores are rounded to the nearest 2 decimal places.

Validity period: 60 business days from closing date (16 November 2026). Bidders may be asked to extend the validity.

The scope is the supply and delivery of Parkhome spares to Transnet Port Terminals at the Port of Richards Bay.

• Detailed specification is provided in Annexure A of the RFQ (not included in the supplied extraction).
• Bidders must quote on a "delivered nominated destination" basis (delivery to the Port of Richards Bay).
• Delivery lead-time from date of purchase order must be stated.
• The bid must relate only to this RFQ; no reference to other quotations or proposals.

No specific experience or key personnel qualifications are stated in the document.

Pricing must be provided in the prescribed price schedule on a 'delivered nominated destination' basis, including VAT.

• Item description, unit, quantity, rate, and total price in ZAR must be completed.
• Delivery lead-time from purchase order must be stated.
• Prices must be in South African Rand, inclusive of VAT.
• Disbursements not specifically priced will not be accepted.
• Prices must be submitted in the exact format of the schedule; deviation may lead to disqualification.
• Unconditional discounts only considered at final evaluation.

Pricing format:

• Complete the price schedule on a "delivered nominated destination" basis, including VAT.
• Prices must be quoted in South African Rand, inclusive of VAT.
• All items and rates must be quoted in the prescribed format; deviations from the pricing schedule may lead to disqualification.
• No disbursement will be considered unless specifically priced.
• Unconditional discounts will only be considered at final evaluation.

No bid security, guarantee, or retention is specified in the document.

If a bidder fails to deliver within the quoted lead-time, Transnet may cancel the order and recover costs of re-procurement.

CSD registration:

• Bidders must be registered on National Treasury's Central Supplier Database (CSD) at https://secure.csd.gov.za/ (foreign suppliers without a local registered entity are exempt).

Tax compliance:

• Bidder's tax matters must be in order; SARS TCS PIN or CSD number must be provided; a printed TCS certificate may be submitted.
• For joint ventures/consortia/sub-contractors, each party must submit its own TCS PIN or CSD number.

B-bbee:

• Proof of B-BBEE status level must be submitted to claim specific goals points: either a B-BBEE certificate, a sworn affidavit (as per B-BBEE Codes), or a B-BBEE CIPC certificate for qualifying entities.
• B-BBEE Level 1 or 2 contributors earn 10 preference points; +50% Black Youth Owned entities earn 10 additional points; Level 3-8 or non-compliant earn 0.
• For joint ventures, a consolidated scorecard is accepted.

Employment Equity:

• Compliance with the Employment Equity Act, including Section 53, is required.

Security clearance:

• The successful bidder, its personnel, and subcontractors may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level.

Legal compliance:

• The successful bidder must comply with all applicable national and local laws.

Disclosure:

• Bidders must disclose any relationship with a DPIP (Domestic Prominent Influential Person) or FPPO (Foreign Prominent Public Official).

Sub-contracting:

• If sub-contracting, bidders must disclose subcontractors; Transnet may conduct due diligence including checks for "fronting".

No specific health and safety requirements are stated in the document.

Transnet may request information on a bidder's Environmental, Social and Governance (ESG) standing for record and analysis, but this will not be used for evaluation or disqualification.

Contract formation:

• The quotation, together with Transnet's acceptance, constitutes a binding contract unless Transnet decides otherwise.
• The successful bidder must ensure all returnable documents remain valid for the contract duration; failure to renew may result in immediate termination.
• The contract may be subject to legal review by Transnet's Legal Counsel.
• Security clearance may be required for the successful bidder, its personnel, and subcontractors.
• Transnet may terminate the contract if the bidder fails to deliver within the quoted lead-time, and may recover re-procurement costs.
• Transnet may be required to disclose contract information in compliance with JSE Debt Listing Requirements.
• The successful bidder must disclose any commercial relationship with a DPIP or FPPO and may be subject to annual publication of such contracts.

In addition to the standard evaluation stages, Transnet reserves the right to:

• Modify the goods/services, award only a portion, or split the award between more than one supplier.
• Cancel the quotation process.
• Validate any submitted information, including requesting audited financial statements for due diligence.
• Not accept changes to bid rates after closing or after award unless contractually provided.
• Cancel the contract and/or request National Treasury to restrict the bidder for up to 10 years if the contract was awarded based on incorrect information.
• Award to the next ranked bidder if the preferred bidder fails to sign or commence within a reasonable time.
• Exclude bidders who fail to respond to a validity period extension request.
• Request ESG information for record purposes (not for evaluation).
• Conduct due diligence on sub-contractors to detect fronting.

Supply and deliver park home spares for Transnet SOC Ltd terminals at the Port of Richards Bay (TPT RCB).

Supply and delivery of park home spares to Transnet Port Terminals at the Port of Richards Bay (TPT RCB).

Items required (with quantities):

• Shower tray, ceramic white, 900mm – 100
• Shower head with ball (BRS) – 100
• Kitchen sink, cupboard steel – 10
• Basin, white ceramic – 10
• Geyser element, 220V, 4KW (BRS) – 100
• Geyser element, 220V, 2KW – 100
• Shower tray, ceramic white, 800mm – 100
• Thermostat geyser, 2-4KW – 100
• Coupling, straight, 15mm (BRS) – 100
• Drainpipe elbow band, 90 degrees, 110mm – 100
• Drainpipe elbow band, 135 degrees, 110mm – 100
• Fitting, stopend plain female, 110mm PVC – 100
• Valve, flush valve junior toilets – 100
• Geyser element, 220V, spiral 2KW – 100
• Geyser element, 220V, spiral 3KW – 100
• Valve, pressure relief, 3-216 Kwikot – 100
• Shower tray, ceramic white, square 900mm – 100
• Toilet seat, standard white deluxe – 50
• Valve, pressure relief, Kwikot – 50
• Lock set, door lock set – 100

Pricing must be fixed and firm, quoted in Rand exclusive of VAT, and must include all costs for materials and delivery. The schedule lists 20 line items with quantities as specified in the technical specifications.

Pricing must be fixed and firm for the duration of the contract.

Prices must be quoted in South African Rand, exclusive of VAT.

The quoted rates must cover all requirements, including:

• Transportation costs for delivery.
• Cost of the material.