Lease premises rental proposal - 153.4m2 Alkmaar road, port of cape town (TNPA/2026/09/0003/114803/RFP)

Issue Date: 02 October 2026

Non-compulsory Briefing Session: 14 October 2026 at 10:00 AM via Microsoft Teams (Meeting ID: 344295129259378, Passcode: VV3r8va9)

Site Visit: by arrangement after briefing session (email [email protected])

Clarity Seeking Questions Close: 23 October 2026

Closing Date: 02 November 2026

Closing Time: 12:00 PM

Bid Validity Period: 120 Business Days from Closing Date

Lease Available From: 01 November 2026

Non-Compulsory Briefing Session: 14 October 2026 at 10:00 AM via Microsoft Teams.

Meeting Link: https://teams.microsoft.com/meet/344295129259378?p=SGN884hblc42dzh72E

Meeting ID: 344 295 129 259 378

Passcode: VV3r8va9

Attendance encouraged but not mandatory; Transnet not liable for disadvantage from non-attendance.

Site Visit: By arrangement after briefing session; contact enquiries email to schedule.

Enquiries and Clarifications:

Email: [email protected]

Submission Portal:

URL: https://transnetetenders.azurewebsites.net

Property Access Enquiries:

Email: [email protected]

Service Delivery Address:

Alkmaar Road

Container Terminal Precinct

Port of Cape Town

Western Cape

Submission method: electronic upload via Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net, Google Chrome required).

Bidders must register on the portal, log intent, and upload bid documents against the selected tender.

File requirements: maximum 30 MB per upload; multiple uploads permitted; file names may contain only alphanumeric characters.

Submit at least one business day before closing to avoid technical issues; late submissions are not accepted.

All returnable documents must be signed, stamped and dated on every page by an authorised signatory.

Mandatory returnable documents (failure to submit = disqualification): Section 4 – Rental Offer Price.

Returnable documents used for scoring (omission scores zero for that criterion): valid B-BBEE certificate or sworn affidavit; Capital Expenditure Plan; Maintenance Expenditure Plan; Company Profile with supporting evidence; Business Plan; Reference Letters; Bank Rating (not older than 3 months).

Essential returnable documents (Transnet may allow late submission, thereafter disqualification): SBD 1 Form (Section 1); Certificate of Acquaintance with RFP (Section 6); RFP Declaration and Breach of Law Form (Section 7); Specific Goals Points Claim Form – SBD 6.2 (Section 9); Job Creation and Skills Development (Section 10); Protection of Personal Information (Section 11); Certificate of Attendance of Briefing (Section 12).

Joint ventures: signed JV/consortium agreement with percentage split and responsibilities, or written confirmation of intent to conclude such agreement.

Security clearance (CONFIDENTIAL/SECRET/TOP SECRET) may be required for the successful bidder and personnel; obtaining clearance is the bidder's responsibility.

Evaluation follows a seven-step methodology:

Step 1 – Administrative Responsiveness: bid lodged on time; all documents duly signed by authorised bidder.

Step 2 – Substantive Responsiveness: bid contains a priced rental offer as prescribed in Section 4.

Step 3 – Minimum Technical/Functionality Threshold: 66.67/100 points required to proceed. Criteria and weights:

• Previous Experience (10 pts): >2 years in proposed use with supporting evidence (lease agreement, licence, etc.).
• Reference Letters (15 pts): minimum 2 letters not older than 5 years with customer details, scope, duration.
• Bank Rating (15 pts): rating A, B or C not older than 3 months (D or older = 0).
• Alignment with Port Development Framework Plan (10 pts): business plan must address use of premises, port-relatedness, support for port activities.
• Market Analysis (10 pts): port-related commercial activity covering status quo, potential market, gap analysis, SWOT, economic spin-offs.
• Value Add to Port Operations (10 pts): vision/mission, strategic objectives, innovation, proposed short/medium-term value.
• Capital Expenditure Plan (10 pts): WBS and project schedule for lease duration (concise/good/average scoring).
• Maintenance Expenditure Plan (10 pts): detailed maintenance plan for lease duration.
• Financial Viability (10 pts): cash flow projections over lease term with assumptions, signed by finance professional.

Step 4 – Final Weighted Scoring (total 100):

• Rental Offer Price: 80 or 90 points (formula PS = 80(1+(Pt-Pmax)/Pmax) or PS = 90(1+(Pt-Pmax)/Pmax), highest price = Pmax).
• Specific Goals (B-BBEE): 20 or 10 points per SBD 6.2 scorecard (Level 1/2 and Level 3/4 contributors).

Step 5 – Objective Criteria: Transnet may award to other than highest scorer based on rotation, specialised operations, poor track record, Integrity Pact breach, probity risks, negative ROI impact, restrictions, insolvency, legal non-compliance, conflicts of interest.

Step 6 – Post-Tender Negotiations: if highest offer not market-related, sequential negotiation with top three bidders or cancellation.

Step 7 – Award and conclusion of lease agreement.

Scope: Lease of premises measuring 153.4 m² at Alkmaar Road, Port of Cape Town, for up to 10 years.

Proposed Use: Light Industrial (as per Port Development Framework Plan).

Precinct: Container Terminal.

Availability: 01 November 2026.

Condition: Vacant, previously used for light industrial; leased on "as is" (voetstoots) basis per Annexure 1 (Lease Plan).

Exclusions: Handling/storage of hazardous chemicals; staging of trucks; storage of fertilizers; truck refuelling station; container handling depots; no dust minerals stored in open areas. All use subject to compliance with applicable laws.

Bidder Obligations: Successful bidder must undertake all refurbishment, repairs, upgrades and capital improvements at own cost to make premises fit for purpose and legally compliant.

Beneficial Occupation: May be negotiated if justified in Business Plan; bidder liable for all property holding costs during beneficial occupation.

Property Inspection: Bidders must inspect the property before submitting; TNPA accepts no liability for failure to inspect. Arrange via enquiries email.

Environmental Commitments: Bidder must demonstrate position on waste disposal, recycling, energy conservation (Green Economy/Carbon Footprint).

Business Plan Requirements: Proposed operations aligned with PDFP (Annexure 7); market analysis (port-related commercial activity); value add to port operations; capital expenditure plan (WBS, project schedule); maintenance expenditure plan; financial viability cash flows.

Duplicate of methodology extended section above; see methodology entry for details.

Minimum Experience: >2 years in proposed light industrial use with verifiable evidence (lease agreement, licence, or other document).

Reference Letters: Minimum 2 letters not older than 5 years, including customer/company name, address, contact details, email, project scope/services, duration.

Bank Rating: Current rating (≤3 months) from financial institution confirming going-concern status.

Business Plan: Must address alignment with Port Development Framework Plan (use, port-relatedness, port support); port-related market analysis (status quo, potential market, gap analysis, SWOT, economic spin-offs); value add to port operations (vision/mission, strategic objectives, innovation, short/medium-term value); capital expenditure plan (WBS, project schedule); maintenance expenditure plan; financial viability (cash flows with assumptions, signed by finance professional).

Rental Offer Format: Monthly rental (excl. VAT) for Years 1–5 (12 months each), annual rental (excl. VAT), total excl. VAT, add 15% VAT, total incl. VAT.

Annual escalation must be incorporated into the overall rental offer.

TNPA verifies all calculations; verified figures used for evaluation.

Price Evaluation Formula: PS = 80(1+(Pt-Pmax)/Pmax) or PS = 90(1+(Pt-Pmax)/Pmax) where Pt = bid price, Pmax = highest acceptable price.

Market-related rental requirement: TNPA may negotiate sequentially with top three bidders or cancel if offers are not market-related.

Pricing Format: Monthly rental (excl. VAT) for each of Years 1–5 (12 months each), with annual escalation included in the overall offer. TNPA verifies calculations; verified figures used for award.

Market-Related Rental: TNPA may not award if highest scoring offer is not market-related; reserves right to negotiate sequentially with top three bidders or cancel.

Bank Rating: Must provide rating from financial institution (not older than 3 months) confirming entity as going concern. Rating A, B or C scores points; D or older scores zero.

Capital Expenditure Plan: Detailed Work Breakdown Structure and Project Schedule for lease duration (scope, deliverables, logical hierarchy, Gantt chart).

Maintenance Expenditure Plan: Detailed maintenance plan aligned to property and proposed use (identification, prioritisation, scoping, objectives, resources, timeframes, costs).

Financial Viability: Cash flow projections over proposed lease period with assumptions, signed by a finance professional, demonstrating ability to remain a going concern. Negative net cash flows require clear mitigations.

No bid security, performance bond, guarantee, retention or specific payment terms stated in the document.

Central Supplier Database (CSD): Mandatory registration before bid submission; business cannot be awarded to unregistered bidders. Foreign bidders without local entity must incorporate a South African company.

Tax Compliance: SARS Tax Compliance Status PIN or TCS certificate required at submission; each JV/consortium party must submit separate proof. Must remain compliant for entire lease term.

B-BBEE: Valid B-BBEE certificate (SANAS accredited) or sworn affidavit (for EMEs ≤R10m and QSEs ≤R50m) required for compliance and to claim specific goals points. Specific goals points awarded for B-BBEE Status Level Contributor 1/2 and 3/4 per SBD 6.2.

Employment Equity Act: Compliance required, including Section 53.

Security Clearance: Successful bidder and personnel may require CONFIDENTIAL/SECRET/TOP SECRET clearance; bidder's responsibility.

Joint Ventures: Consolidated B-BBEE scorecard required; evaluation on majority shareholder for Stages 1–2; all JV entities vetted in due diligence.

Mandatory Forms: SBD 1 (Invitation to Bid); Certificate of Acquaintance; RFP Declaration and Breach of Law Form; Specific Goals Points Claim Form (SBD 6.2); Job Creation and Skills Development; Protection of Personal Information; Certificate of Attendance.

Additional: Non-Disclosure Agreement (Annexure 5); Supplier Integrity Pact (Annexure 6); General Bid Conditions (Annexure 4); Draft Lease Agreement (Annexure 3); Draft Environmental Management Plan (Annexure 2).

No CIDB grading or local content percentages specified.

B-BBEE Evidence: Valid SANAS-accredited B-BBEE verification certificate, or sworn affidavit for EMEs (≤R10m annual revenue) and QSEs (≤R50m).

Specific Goals Points: Awarded per SBD 6.2 scorecard for B-BBEE Status Level Contributor 1/2 and Contributor 3/4.

Joint Ventures: Evaluated on consolidated B-BBEE scorecard (consolidated certificate).

Compliance: B-BBEE certificate/affidavit is mandatory for compliance with the B-BBEE Act and for claiming preference points.

No specific OHS or HSE requirements detailed. Compliance with all applicable laws and regulations includes occupational health and safety legislation. Successful bidder must implement security measures for safe performance of the agreement.

Draft Environmental Management Plan provided as Annexure 2.

Green Economy / Carbon Footprint: Transnet requires bidder's position on environmental commitments including waste disposal, recycling, and energy conservation.

Exclusions: Handling/storage of hazardous chemicals, fertilizers; truck refuelling; container handling depots; open storage of dust minerals.

All use subject to compliance with relevant environmental laws.

Lease Period: Up to 10 years.

Draft Lease Agreement: Annexure 3 (TNPA standard lease).

General Bid Conditions: Annexure 4.

Beneficial Occupation: Negotiable if justified in Business Plan; bidder bears all holding costs.

Legal Review: Any changes to standard lease terms subject to Transnet Legal Counsel approval before award.

Security Measures: Successful bidder must implement all security measures required for safe performance.

Transnet Reserved Rights: Modify RFP and request re-bid; reject non-conforming proposals; disqualify late submissions; award at any time after closing; award for portion of premises; split award between bidders; cancel bid process; validate submitted information (request supporting evidence); request audited financial statements for due diligence; refuse post-closing changes to rental offer; negotiate salient terms; restrict bidder on National Treasury Database (up to 10 years) for incorrect information; award to next ranked bidder if preferred bidder fails to sign/commence.

No Reimbursement: Transnet does not reimburse preparatory costs.

Confidentiality: All RFP and agreement information treated as strict confidence; Non-Disclosure Agreement (Annexure 5) must be certified.

Integrity Pact: Annexure 6; breach may lead to disqualification and restriction.

Probity Checks: TNPA may conduct probity checks; unmitigated risks negatively impact award.

Security Clearance: Successful bidder and personnel may require CONFIDENTIAL/SECRET/TOP SECRET clearance; bidder's responsibility.

CSD Registration: Mandatory for all SA entities; foreign bidders must incorporate locally.

Joint Ventures: Signed agreement with percentage split and responsibilities required before award; consolidated B-BBEE scorecard for evaluation.

Confidentiality: Strict confidence on all RFP and agreement information; Non-Disclosure Agreement (Annexure 5) must be certified.

Integrity Pact: Annexure 6; breach leads to disqualification and restriction from state business.

Probity Checks: TNPA may conduct; unmitigated risks negatively impact award.

Rotation of Bidders: Transnet may overlook a bidder already holding similar leases to promote equitable allocation.

Specialised Operations: Preference may be given to bidders with specialised operations.

Good Standing: Bidders not in good standing with TNPA due to poor past performance may be excluded.

Legal Capacity: Bidder must have legal capacity to enter agreement.

Insolvency/Business Rescue: Bidders in such status are excluded.

Conflict of Interest: Bidder must perform free of conflicts.

Mandatory: CSD registration; tax compliance (SARS PIN/TCS); B-BBEE certificate or sworn affidavit; signed returnable forms (SBD 1, Certificate of Acquaintance, Declaration and Breach of Law, Specific Goals Claim, Job Creation & Skills Development, Protection of Personal Information, Attendance Certificate); priced rental offer (Section 4).

Scoring Requirements: Company profile with experience evidence; 2 reference letters (≤5 years); bank rating (≤3 months); business plan covering PDFP alignment, market analysis, value add, capital/maintenance plans, financial viability.

Joint Venture: Signed agreement or written intent with split and responsibilities; consolidated B-BBEE scorecard.

Foreign Bidders: Must incorporate SA company to conclude lease.

Security Clearance: May be required (CONFIDENTIAL/SECRET/TOP SECRET).

Confidentiality: Non-Disclosure Agreement (Annexure 5).

Integrity: Supplier Integrity Pact (Annexure 6).

Employment Equity Act compliance (Section 53).

Refer to evaluationCriteria section above for full methodology. Key thresholds: Technical/Functionality minimum 66.67/100. Final weighting: Rental Offer Price 80/90 points, Specific Goals 20/10 points, Total 100. Price formula uses highest acceptable bid as Pmax. Objective criteria may override highest score. Post-tender negotiation if rental not market-related.