Galley waste removal services – port of cape town (6-Month RFQ)

The procurement is for galley waste removal services in the Port of Cape Town, on an as-and-when required basis, for a period of six (6) months. The scope includes handling and transport of hazardous waste, requiring appropriate licences and permits.

• Closing: 12 November 2026 at 12:00 (12h00).
• Non-compulsory briefing: 09 November 2026 at 10:00 (for approximately 2 hours). Venue: Procurement/HR Building, 34 South Arm Road, Waterfront, 8001. Bidders must confirm attendance by email to [email protected].
• Clarification deadline: 11 November 2026 at 16:00, via email to [email protected].

Enquiries (SCM/Procurement):

• Contact person: Neo Tola
• Email: [email protected]
• Telephone: N/A
• Facsimile: N/A

Complaints:

• Email: [email protected]

Submission:

• Method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/)
• No physical submission address provided.

Submit via the Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

• Register a bidder profile and log intent to respond before uploading.
• Upload bid documents electronically; maximum 30 MB per upload, multiple uploads allowed.
• Complete all pricing in the eSupplier portal; paper pricing schedules are not accepted.
• Submit at least one day before closing to avoid technical issues; late submissions are rejected.
• Bids must be submitted under the bidder's own profile; submitting through another company's profile results in disqualification.
• For a joint venture, any party may submit on behalf of the JV.

Returnable forms (all must be completed, signed, stamped and dated):

• SBD 1 (Invitation to Bid): bidder and contact details; signed as the offer cover.
• SBD 4 (Declaration of Interest): discloses any state employment or relationships with Transnet personnel, including former employees/board members in the past 10 years.
• SBD 9 / Certificate of Independent Bid Determination: certifies no collusion or price disclosure.
• Section 2: Notice to Bidders.
• Section 3: Evaluation Methodology, Criteria and Returnable Documents.
• Section 4: Quotation Form with completed Price Schedule.
• Section 5: RFQ Declaration, Certificate of Acquaintance & Breach of Law Form.
• Section 6: Specific Goals Points Claim Form.
• Section 7: Protection of Personal Information.
• Transnet Standard Terms and Conditions of Contract.
• Transnet Supplier Integrity Pact.
• SARS Tax Clearance Pin / Letter of Good Standing.
• Proof of CSD registration.
• Valid liability insurance cover.
• Proof of authority (e.g. company resolution) for the signatory.

Mandatory compliance documents (disqualification if not submitted by closing):

• Valid DFFE landfill site waste management licence for a Class A (Hazardous) facility, or a Service Level Agreement with the landfill site owner.
• Valid dated certificate of accreditation with City of Cape Town.
• City of Cape Town permit for handling and transporting hazardous material.
• Valid permits/licences for trucks and equipment carrying hazardous waste.

Bidders must not be persons in the service of the state, nor companies with directors who are such persons. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are disqualified. Bidders must disclose any DPIP/FPPO relationship.

Two-stage evaluation:

Stage 1 – Test for Administrative and Substantive Responsiveness (pass/fail)

• Bid lodged on time.
• All returnable documents and schedules completed and returned by closing date and time.
• Validity of returnable documents.
• Bid duly signed by an authorised respondent.
• General and legislative qualification criteria met.
• Bid contains a priced offer.
• Bid materially complies with scope/specification.

Stage 2 – Weighted scoring (max 100 points)

• Price: 80 points (computed using the formula Ps = 80 x (1 - (Pt - Pmin)/Pmin)).
• Specific goals: 20 points, allocated as:
• B-BBEE status level of contributor (Level 1 or 2): 5 points.
• 30% Black women owned entities: 5 points.
• Entities owned by people with disabilities: 5 points.
• Promotion of enterprises located in a specific province/region/municipal area: 5 points.
• Final pricing scores rounded to two decimal places.

Preference point system: 80/20 (estimated value does not exceed R50 million including all taxes).

Post-scoring:

• Transnet may enter price negotiations if the highest-scoring bidder's price is not market-related; negotiations proceed sequentially through ranked bidders, else the RFQ is cancelled.
• Should post-tender negotiations occur, bidders may be asked to submit Best and Final Offers (BAFO).

Validity period: 60 business days from closing date. Bidders may be asked to extend validity; failure to respond to a request before expiry results in exclusion.

Supply and delivery of galley waste removal services in the Port of Cape Town, on an as-and-when required basis, for a period of six (6) months.

Detailed scope of work is in Annexure A to the RFQ. The pricing schedule is in Annexure B. Transnet's General Bid Conditions are in Annexure C, and the Supplier Integrity Pact in Annexure D.

Key service requirements:

• Must hold a valid DFFE landfill site waste management licence for a Class A (Hazardous) facility, or an SLA with the landfill site owner.
• Must hold valid City of Cape Town accreditation and permits for handling and transporting hazardous material.
• Trucks and equipment used must have valid permits/licences for hazardous waste carriage.

The document does not specify minimum years of experience, key personnel qualifications, or reference projects for this tender. Bidding is open to any entity that can meet the mandatory compliance requirements, including hazardous waste handling licences and permits.

Complete the electronic pricing schedule in the Transnet eSupplier portal. Pricing must follow Annexure B exactly; deviations may disqualify. Quotations must be in South African Rand including VAT, on a delivered nominated destination basis. State delivery lead time from purchase order. Any discounts must be unconditional to be considered in final evaluation. Transnet may negotiate market-related prices with the top three bidders or cancel the RFQ if no market-related price is agreed.

• Pricing must be quoted in South African Rand, inclusive of VAT.
• Prices must be on a 'delivered nominated destination' basis.
• Electronic pricing schedule must be completed on the Transnet eSupplier portal; no paper pricing schedules accepted.
• Bidders may not re-format the price schedule; deviation may lead to disqualification.
• Unpriced disbursements will not be considered.
• Discounts are only considered if unconditional.
• If the highest-scoring bidder's price is not market-related, Transnet may negotiate sequentially with the top three bidders or cancel the RFQ.
• Delivery lead time from date of purchase order to be stated.
• Incoterms, if any, per Annexure C (General Bid Conditions).
• Quoted price must be valid for 60 business days from closing date.
• No bid security or guarantee is specified in the document.

• CSD registration: proof of National Treasury Central Supplier Database registration required.
• Tax compliance: SARS Tax Compliance Status PIN or printed certificate; each consortia/JV/sub-contractor party must submit their own.
• B-BBEE: Specific Goals Points Claim Form (Section 6) with valid proof of status; B-BBEE levels are scored under specific goals and affect the 20 points. Entity sizes (EME/QSE) determine the form of proof (affidavit or certificate).
• No bid from persons in the service of the state or companies with such directors.
• Employment Equity Act compliance, including Section 53.
• Hazardous waste handling compliance: valid DFFE licence, City of Cape Town permits, vehicle/equipment permits (mandatory).
• Liability insurance: valid cover required.
• Transnet Supplier Integrity Pact must be signed.
• DPIP/FPPO disclosures required.
• Bidders must not have been found guilty of a serious breach of law in the preceding 5 years.
• Successful bidder must maintain validity of all returnable documents for the contract duration.

• Must hold valid hazardous waste handling permits from City of Cape Town.
• Trucks and equipment must have valid hazardous waste permits.
• Bidders are expected to comply with applicable health and safety regulations as part of providing the service.

Transnet may request further information regarding the bidder's Environmental, Social and Governance (ESG) standing; this is for record and analysis, not for evaluation or disqualification. Bidders must hold a valid DFFE landfill site waste management licence for a Class A (Hazardous) facility or an SLA with the landfill site owner to demonstrate environmentally responsible disposal.

• Contract duration: six (6) months, as-and-when required.
• Successful bidder must sign a written contract form (SBD 7).
• Acceptance of a letter of award may constitute the final contract, read together with the RFQ response and standard terms.
• Transnet may cancel the contract and/or request the National Treasury to restrict the supplier for up to 10 years if incorrect information was provided.
• Transnet may award to the next ranked bidder if the preferred bidder fails to sign or commence within a reasonable period.
• Bidders' proposed terms are subject to review and acceptance by Transnet's Legal Counsel.
• Security clearance may be required for the successful bidder, its personnel and subcontractors to level CONFIDENTIAL/SECRET/TOP SECRET.
• Bidders must keep all returnable documents valid for the contract's duration; failure to renew allows immediate termination without liability.
• Bidders must disclose any relationship with a DPIP/FPPO; Transnet may publish contract information on its website.
• All applicable national and local laws must be complied with.

Additional to the standard evaluation criteria: Price is scored at 80 points using the formula; Specific goals account for 20 points, with 5 points each for B-BBEE Level 1/2, 30% Black women owned entities, entities owned by people with disabilities, and promotion of enterprises located in a specific province/region/municipal area. The 80/20 preference point system applies because the estimated value does not exceed R50 million. Bidders who fail to submit proof of specific goals receive zero for that criterion. Transnet may negotiate price if not market-related.