Hire of sewer maintenance plant and equipment (rates based) – msunduzi municipality

Technical enquiries:

• Contact: Fathima Mota (Water and Sanitation)
• Email: [email protected]
• Telephone: 081 450 2060

Procurement enquiries:

• Contact: Nozipho Cebekhulu (Supply Chain Management Unit)
• Email: [email protected]
• Telephone: 033 392 2072

Head: Supply Chain Management: Dr. D.N. Gambu, 333 Church Street, Private Bag X205, Pietermaritzburg, 3200, Telephone 033 392 2597

Submission address:

Msunduzi Municipality Central Stores

2 Abattoir Road (off Kershaw Street)

Pietermaritzburg, 3201

Service delivery area: within Msunduzi Municipality jurisdiction (excluding Vulindlela).

Submission method: sealed envelope, marked with Contract No. SS and the contract description, placed in the Tender Box at Msunduzi Municipality Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201, by 12h00 on 14 December 2026. Both hard copy and a CD/USB flash drive containing the tender must be submitted. Only tenders in the Tender Box before closing time are accepted.

Returnable forms (all must be completed and signed):

• Tender Form: fully completed and signed by an authorised representative.
• MBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the municipality.
• Authority to Sign Document: authorises the signatory to bind the bidder.
• Pricing Schedule (MBD 3.1/3.2/3.3): completed rates for the section(s) bid.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Declaration of Municipal Fees: declares municipal fees are in order, with account numbers.
• Declaration for Procurement Above R10 Million (if applicable).
• Tender Briefing Certificate: completed and signed at the briefing (if applicable).
• Annexure B (Preferential Procurement Policy): completed to claim preference points.
• Annexure C (Tax Clearance Certificate): valid SARS tax clearance and tax compliance status verification PIN.
• Annexure D (CIPC Registration Certificate).
• Annexure E (CSD Registration Report).
• Annexure F (CD or USB flash drive): electronic copy of the tender.
• Annexure A (Alterations by Tenderer): list any alternative proposals or qualifications.

Disqualification risks:

• Any returnable form omitted or unsigned.
• Tender not completed in full, or corrections not counter-signed.
• Tender submitted after closing time, regardless of reason.
• Tender not in the Tender Box (e.g., delivered elsewhere).
• Any material divergence from the official conditions or specification.
• Attempts to communicate with council members/employees about the award between closing and notification.
• Submission of two tenders by one bidder (combative tendering).

Two-stage evaluation:

Stage One – Functionality (minimum threshold 40/50 points):

• Operator Experience: 20 points
• Company Experience: 30 points
• Total: 50 points; minimum threshold: 40 points (80%).

Stage Two – 80/20 Preference Points System (PPPFA 2022):

• Specific Goal 1: Black Owned Enterprise (BOE) with at least 51% South African Black ownership: 15 points.
• Specific Goal 2: Business situated within Msunduzi Municipality area of jurisdiction: 5 points.
• Total preference points: 20 points.

Each section (1–5) is evaluated separately. Bidders must indicate which section(s) they are tendering for.

Only bidders scoring at least 40 points in functionality proceed to Stage Two.

Scope: Hire of plant and equipment to clear sewer blockages and reduce spillages. Five separate sections, each evaluated independently:

• Section 1: High-Pressure Jetting Unit – pressure 120 bar (specification also mentions 300–1000 bar in pricing), minimum flow 200 l/min.
• Section 2: Vactor machine or similar – truck-mounted, with jet rodder pump, minimum 7000-litre stainless steel tank, flows 60/65/80 gpm at 2000 psi, telescoping boom and rotating hose reel, vacuum system.
• Section 3: Bucket and winch vehicle – purpose-built (Unimog or similar), winch cable at least 200 m, manhole roller.
• Section 4: Root cutter – nozzle to cut tree roots in sewer pipes.
• Section 5: CCTV camera survey – tractorized camera for pipes 100 mm to 1200 mm, pan-and-rotate 360°, minimum inspection range 160 m (2 manhole lengths), reports and shape files for Arcview.

Mandatory equipment requirements:

• High-Pressure Jetting Machine: 120 bar pressure, not older than 10 years.
• Vactor or similar: 120 bar pressure, not older than 10 years.
• Bucket and Winch: not older than 10 years.
• Root Cutter: not older than 10 years.
• CCTV Survey Camera: not older than 10 years.

Operational requirements:

• Services rendered within Msunduzi Municipality jurisdiction (excluding Vulindlela).
• Plant/equipment delivered within 48 hours of purchase order.
• Bidder must store equipment at own depot or office yard.
• Water for jetting/vactor from allocated fire hydrants only; no household or garden hoses.
• Road safety procedures must be followed when crossing roads with hoses.
• CCTV survey unit must be available within 1 day of request.
• All vehicles must have GPS to verify inspection manholes.

Pricing format: rates-based, per day for each section. Each section priced separately:

• Hire during normal hours (8 hrs/day): per day rate.
• Mark-up on normal hours for after-hours (weekdays): percentage.
• Mark-up on normal hours for weekends and public holidays: percentage.

All prices must include VAT, regardless of VAT status. VAT at 15% shown separately.

Escalation: rates subject to CPIX; no escalation for first 12 months; from month 13, escalation requires full calculation and motivation submitted to SCM for approval.

Insurance required:

• Public liability insurance: R5,000,000 per claim, unlimited number of claims.
• Contractor's all-risk insurance.
• Employer's common law liability and workman's compensation insurance.

Penalties: R1,500 per team per day for failure to complete a job within the stipulated delivery period.

Retention and sureties: not applicable.

Guarantee/warranty/defects liability: not applicable.

CSD registration: mandatory. Provide CSD Supplier Number and Unique Registration Reference Number. Award only to suppliers registered on CSD.

Tax clearance: valid Tax Clearance Certificate and Tax Compliance Status Verification PIN from SARS must be submitted. If tax status becomes non-compliant, 7 working days to rectify.

CIPC registration: CIPC Registration Certificate required.

Municipal fees: declaration that municipal fees are in order, with account numbers.

Prohibition on awards to persons in service of the state: no award to a person in state service, or a company with a director/manager/principal shareholder in state service, or an advisor/consultant contracted with the municipality.

Joint ventures/consortiums: submit tax compliance pins, CSD reports, signed declarations (interest, past SCM practices, independent bid determination), and an undertaking to enter into an agreement.

Legislation compliance: OHS Act, COID Act, Labour Relations Act, BCE Act, Income Tax Act, VAT Act, Engineering Profession Act, SCM Policy, MFMA, General Conditions of Contract 2015, Skills Development Act, Water Services Act. All materials SABS/SANS approved.

B-BBEE: preference points claimed via Annexure B; specific goals as per evaluation criteria. No B-BBEE level threshold stated.