10-Year lease of 135.3 M² art gallery premises at coode crescent, port of cape town

Enquiries (SCM/Property):

• Email: [email protected]
• No named individual or telephone provided in the document.

Submission Portal:

• URL: https://transnetetenders.azurewebsites.net
• Use Google Chrome.

Service/Delivery Address (property location):

Coode Crescent

Duncan Dock

Port of Cape Town

Western Cape

South Africa

Submission method: electronic upload via Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net; Google Chrome required).

Bidders must register on the portal, log an intent to bid, and upload all documents against the selected tender.

Multiple uploads permitted; 30 MB per upload; file names may contain only alphanumeric characters.

All returnable pages must be signed, stamped and dated by an authorised signatory.

Bid validity: 120 business days from closing date; extensions may be requested.

Late submissions will not be accepted; Transnet accepts no liability for bidder technical issues.

Mandatory returnable documents (failure to submit = disqualification):

• Section 4: Rental Offer Price (priced rental schedule).

Returnable documents used for scoring (failure to submit = zero score for that criterion):

• Valid proof of Specific Goals compliance (Section 9).
• Valid B-BBEE certificate or sworn affidavit (per DTIC guidelines).
• Capital Expenditure Plan (WBS and project schedule for lease duration).
• Maintenance Expenditure Plan (detailed maintenance plan for lease duration).
• Company Profile with supporting evidence of experience.
• Business Plan (market analysis, value to port, financial viability, etc.).
• Reference Letters (minimum two, not older than five years, with prescribed format).
• Bank Rating (not older than three months).

Essential returnable documents (failure to submit = opportunity to cure by deadline, thereafter possible disqualification):

• Section 1: SBD 1 Form (Invitation to Bid).
• Section 6: Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form (SBD 6.2).
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Compulsory/Non-Compulsory RFP Briefing.

Evaluation follows a seven-stage sequential methodology (Transnet may run stages in parallel).

Stage 1 – Administrative Responsiveness (pass/fail):

• Bid lodged on time.
• Bid document duly signed by authorised bidder on all required pages.

Stage 2 – Substantive Responsiveness (pass/fail):

• Bid contains a priced rental offer as prescribed in Section 4.

Stage 3 – Minimum Functionality/Technical Threshold (66.67/100 points required to proceed):

• Previous Experience (10 pts): >2 years in proposed use with supporting evidence (lease, licence, etc.); 0 pts if <2 years or no evidence.
• Reference Letters (15 pts): Minimum two letters ≤5 years old with customer name, address, contact, email, scope, duration; 3 pts for >2 letters, 2 pts for two, 1 pt for one, 0 pts if none or >5 years.
• Bank Rating (15 pts): Rating from financial institution ≤3 months old confirming going-concern status; A=3, B=2, C=1, D or below/none=0.
• Business Plan Alignment to Port Development Framework Plan (10 pts): Must address (1) use of premises, (2) port-related use, (3) support to port; 3 pts for all three with additional benefits, 2 pts for three elements, 1 pt for <3, 0 pts if no submission or misaligned.
• Market Analysis – Port Related Commercial Activity (10 pts): Must cover status quo, potential market/segment, gap analysis, SWOT, economic spin-offs; 3 pts for all five with substantial detail, 2 pts for five elements, 1 pt for <5, 0 pts if not port-related or no submission.
• Value to Port Operations (10 pts): Vision/mission, strategic objectives, innovation, short/medium term value; 3 pts for all four with substantial detail, 2 pts for four elements, 1 pt for <4, 0 pts if no value added or no submission.
• Capital Expenditure Plan (10 pts): WBS and project schedule for lease duration; 3 pts concise (level 3 detail, Gantt, numbered, parallel sequencing), 2 pts good, 1 pt average, 0 pts inadequate.
• Maintenance Expenditure Plan (10 pts): Detailed maintenance plan for lease duration; 3 pts concise, 2 pts good, 1 pt average, 0 pts inadequate.
• Financial Viability (10 pts): Cashflow projections over lease period with assumptions, signed by finance professional; 3 pts detailed viable, 1 pt high-level viable, 0 pts not viable or no submission.

Stage 4 – Final Weighted Scoring (total 100 pts):

• Rental Offer Price: 80 or 90 pts (formula: Ps = 80[1+(Pt-Pmax)/Pmax] or Ps = 90[1+(Pt-Pmax)/Pmax]; highest priced bid = Pmax).
• Specific Goals (SBD 6.2): 20 or 10 pts (B-BBEE Status Level Contributor 1/2 or 3/4).

Stage 5 – Objective Criteria (may justify award to other than highest scorer):

• Rotation of bidders to promote opportunities.
• Specialised operations.
• Poor track record with TNPA/Transnet.
• Breach of Supplier Integrity Pact (Annexure 6).
• Unmitigated probity risks.
• Negative impact on Transnet ROI.
• Restrictions, insolvency, business rescue, legal proceedings, lack of legal capacity, conflicts of interest.
• Due diligence on professional/technical qualifications, financial resources, managerial capability, etc.

Stage 6 – Post-Tender Negotiations (if rental not market-related):

• Sequential negotiation with highest, then 2nd, then 3rd ranked bidder; may cancel RFP.
• Bids remain valid during negotiation.

Stage 7 – Award and conclusion of lease agreement.

Scope: Lease of premises at Coode Crescent, Port of Cape Town, for up to ten (10) years.

Premises extent: 135.3 m².

Proposed use: Art Gallery (bidder may propose alternative use subject to compliance).

Precinct: Duncan Dock.

Available from: 01 November 2026.

Lease basis: As-is (voetstoots) per Annexure 1 – Lease Plan.

Current occupancy: Previously used for Design Studio and Office activity.

Exclusions (prohibited activities): Handling/storage of hazardous chemicals; staging of trucks; storage of fertilizers; truck refuelling station; contained handling depots; no dust minerals stored in open areas. All use subject to compliance with applicable laws.

Bidder obligations:

• Undertake all refurbishment, repairs, upgrades and capital improvements at own cost to make premises fit for purpose and legally compliant.
• Beneficial occupation may be negotiated; bidder liable for all property holding costs during that period; must be motivated in Business Plan.
• Bidder must inspect property before submitting proposal (arrange via [email protected]); TNPA accepts no liability for failure to inspect.

Environmental: Bidder must demonstrate position on waste disposal, recycling, energy conservation (Green Economy/Carbon Footprint).

Annexures forming part of the requirement:

• Annexure 1: Lease Plan.
• Annexure 2: Draft Environmental Management Plan.
• Annexure 3: TNPA Draft Lease Agreement.
• Annexure 4: General Bid Conditions.
• Annexure 5: Non-Disclosure Agreement.
• Annexure 6: Supplier Integrity Pact.
• Annexure 7: Port Development Framework Plan.

Pricing format: Monthly rental (excluding VAT) for each of Years 1–5 (12 months each); annual escalation must be included in the overall rental offer.

TNPA will verify the correctness of rental calculations; verified calculations may be used in award decision.

Rental offer evaluated on highest priced bid inclusive of all applicable taxes.

If highest scoring bidder's rental is not market-related, TNPA may negotiate a market-related rental with that bidder or cancel the RFP; if unsuccessful, may negotiate with 2nd and 3rd ranked bidders sequentially.

No bid security, performance bond, guarantee or retention amounts specified in the extracted text.

Payment terms: Not explicitly stated beyond monthly rental schedule.

Financial capacity: Bidder must submit cashflow projections over the proposed lease period with assumptions, signed by a finance professional, demonstrating ability to remain a going concern (evaluated under Financial Viability criterion, 10 pts).

Bank rating (≤3 months old) required as evidence of financial standing (15 pts).

Central Supplier Database (CSD): Mandatory registration before bid submission; business cannot be awarded to unregistered bidder. Foreign bidders without a local entity must incorporate and register a South African company to conclude the lease.

Tax Compliance: Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required; each JV/consortium party must submit separate TCS/PIN/CSD number. Non-compliance may render bid invalid.

B-BBEE: Valid B-BBEE verification certificate (SANAS accredited) or sworn affidavit (for EMEs ≤R10m and QSEs ≤R50m) must be submitted for Specific Goals points claim (SBD 6.2).

Employment Equity Act: Compliance required, including Section 53.

Security Clearance: Successful bidder and personnel may be required to obtain clearance at CONFIDENTIAL/SECRET/TOP SECRET level; responsibility of bidder.

Joint Ventures: Must submit signed JV/consortium agreement with percentage split and responsibilities; evaluated on consolidated B-BBEE scorecard; stages 1–2 evaluated on majority shareholder; all JV entities subject to due diligence if preferred.

Foreign Bidders: Must complete foreign bidder questionnaire; if no RSA source income, no SARS registration required; otherwise must comply with tax requirements.

Mandatory Forms (one-line each):

• SBD 1: Invitation to Bid – covers bidder details, offer signature, B-BBEE status claim.
• SBD 6.2: Specific Goals Points Claim Form – claims B-BBEE preference points.
• Section 6: Certificate of Acquaintance – confirms bidder has read and understood RFP, lease agreement, annexures.
• Section 7: RFP Declaration and Breach of Law Form – declares no breaches, collusion, etc.
• Section 9: Specific Goals Points Claim Form (SBD 6.2) – duplicate entry, same as above.
• Section 10: Job Creation and Skills Development – commits to job creation/skills targets.
• Section 11: Protection of Personal Information – POPIA compliance declaration.
• Section 12: Certificate of Attendance – confirms briefing attendance (non-compulsory).
• Non-Disclosure Agreement (Annexure 5) – confidentiality undertaking.
• Supplier Integrity Pact (Annexure 6) – anti-corruption/ethics commitment.

General Compliance: Full compliance with all applicable laws and regulations; Transnet reserves rights to modify RFP, reject non-conforming bids, disqualify late bids, award partially, split award, cancel process, validate information, request audited financials, negotiate terms, restrict bidders for up to 10 years for incorrect information, award to next ranked bidder if preferred fails to sign.