Lease of 1 192.03 M² art gallery premises at coode crescent, port of cape town (up to 10 years)

Issue Date: 02 October 2026

Non-compulsory Briefing Session: 14 October 2026 at 10:00 AM via Microsoft Teams (Meeting ID: 344 295 129 259 378, Passcode: VV3r8va9). Attendance encouraged but not mandatory.

Clarity-Seeking Questions Close: 23 October 2026

Closing Date and Time: 02 November 2026 at 12:00 PM

Bid Validity Period: 120 Business Days from Closing Date

Enquiries and Clarifications:

• Email: [email protected]
• Briefing Session: Microsoft Teams link above
• Property Inspection Arrangements: Same email

Submission Portal: https://transnetetenders.azurewebsites.net

Outcome Publication: National Treasury e-Tender Portal and Transnet website within 10 days of award.

Unsuccessful Bidder Feedback: Request via contact person stated in SBD 1 form.

Submission method: Electronic upload to Transnet e-Tender Portal (https://transnetetenders.azurewebsites.net). Use Google Chrome. Register and log intent, then upload bid documents against the tender. File size limit 30 MB per upload; multiple uploads allowed. File names must contain only alphanumeric characters. Submit at least one day before closing to avoid technical issues; late submissions not accepted.

Closing: 02 November 2026 at 12:00 PM.

All returnable pages must be signed, stamped and dated by the authorised signatory.

Mandatory returnable documents (failure to submit = disqualification):

• Section 4: Rental Offer Price (priced rental schedule).

Returnable documents for scoring (missing = zero score for that criterion):

• Valid B-BBEE certificate or sworn affidavit (EME/QSE) for Specific Goals claim.
• Capital Expenditure Plan (WBS and project schedule).
• Maintenance Expenditure Plan.
• Company Profile with supporting evidence of experience.
• Business Plan (market analysis, value to port, financial viability).
• Reference Letters (minimum two, not older than five years).
• Bank Rating (A, B or C, not older than three months).

Essential returnable documents (failure to submit = opportunity to cure by deadline, then possible disqualification):

• SBD 1 Form (Invitation to Bid).
• Section 6: Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form (SBD 6.2).
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Briefing Session.

Evaluation follows seven sequential stages (Transnet may run stages in parallel).

Stage 1 – Administrative Responsiveness: Bid lodged on time; all documents signed by authorised signatory.

Stage 2 – Substantive Responsiveness: Priced rental offer included as prescribed in Section 4.

Stage 3 – Minimum Functionality Threshold: 66.67/100 points required to proceed. Criteria and weights:

• Previous Experience (10 pts): >2 years in proposed use with supporting evidence (lease, licence, etc.).
• Reference Letters (15 pts): Minimum two letters ≤5 years old with customer details, scope, duration.
• Bank Rating (15 pts): Rating A, B or C from financial institution, ≤3 months old.
• Business Plan Alignment to PDFP (10 pts): Must address use of premises, port-relatedness, support for port priorities.
• Market Analysis (10 pts): Port-related commercial activity covering status quo, potential market, gap analysis, SWOT, economic spin-offs.
• Value to Port Operations (10 pts): Vision/mission, strategic objectives, innovation, short/medium-term value.
• Capital Expenditure Plan (10 pts): Concise WBS and project schedule (level 3 detail, Gantt, logical sequencing).
• Maintenance Expenditure Plan (10 pts): Detailed plan with identification, prioritisation, scoping, resources, timeframes, costs.
• Financial Viability (10 pts): Cashflow projections over lease term with assumptions, signed by finance professional; mitigations for negative cashflows.

Stage 4 – Weighted Scoring (total 100):

• Rental Offer Price: 80 or 90 points (formula uses highest acceptable bid).
• Specific Goals (SBD 6.2): 20 or 10 points (B-BBEE status level contributors 1–2 or 3–4).

Stage 5 – Objective Criteria: Transnet may award to other than highest scorer based on rotation, specialised operations, probity, financial standing, legal capacity, conflicts of interest, due diligence.

Stage 6 – Post-Tender Negotiations: If highest scorer’s rental not market-related, negotiate sequentially with top three bidders or cancel.

Stage 7 – Award and lease conclusion.

Property: 1 192.03 m² at Coode Crescent, Duncan Dock Precinct, Port of Cape Town.

Lease Term: Up to 10 years.

Availability: From 01 November 2026.

Current Use: Art gallery (occupied).

Lease Basis: As-is (voetstoots) per Annexure 1 (Lease Plan).

Excluded Activities: Handling/storage of hazardous chemicals, truck staging, fertilizer storage, truck refuelling, contained handling depots, open storage of dust minerals. All use subject to applicable laws.

Bidder Obligations:

• Undertake all refurbishment, repairs, upgrades and capital improvements at own cost to make premises fit for purpose and legally compliant.
• Beneficial occupation may be negotiated if motivated and justified in Business Plan; bidder bears all holding costs during that period.
• Must inspect property before submitting proposal; TNPA accepts no liability for failure to inspect. Arrange via [email protected].
• Proposed operations must align with Port Development Framework Plan (Annexure 7) and add value to port operations.
• Environmental commitments: waste disposal, recycling, energy conservation (Green Economy section).
• Draft Environmental Management Plan provided as Annexure 2.

Evaluation Methodology (Diagram 1) – Seven stages, normally sequential but Transnet may run in parallel:

Stage 1: Administrative Responsiveness (on-time, signed).

Stage 2: Substantive Responsiveness (priced rental offer).

Stage 3: Minimum Functionality Threshold (66.67/100) – nine weighted criteria covering experience, references, bank rating, business plan alignment, market analysis, value add, capex plan, maintenance plan, financial viability.

Stage 4: Weighted Scoring – Rental Offer Price (80/90 pts) + Specific Goals (20/10 pts) = 100 pts.

Stage 5: Objective Criteria – rotation, specialised operations, probity, financial standing, legal capacity, conflicts, due diligence.

Stage 6: Post-Tender Negotiations – sequential with top three bidders if rental not market-related.

Stage 7: Award and lease conclusion.

Technical Proposal Guidelines: Capital/Maintenance schedules must link to methodology at activity level; level 3 detail; calendar and Gantt representation; numbered activities; clear sequencing; parallel sequencing where practical; grouping per best practice. Financial Viability: Assumptions clearly indicated and proven; mitigations for negative cashflows.

Minimum Experience: >2 years in proposed use with supporting evidence (lease agreement, licence, or other verifiable document). Company profile must confirm years in operation.

Reference Letters: Minimum two letters not older than five years for the bidding entity. Format: Customer/Company name, address, contact details, email, project scope/services, project duration.

Bank Rating: Rating A, B or C from financial institution confirming going-concern status, not older than three months.

Business Plan: Must demonstrate alignment with Port Development Framework Plan (Annexure 7), port-related market analysis, value addition to port operations, capital and maintenance expenditure plans, and financial viability over lease term.

Joint Ventures: Evaluated on majority shareholder in Stages 1–2; consolidated B-BBEE certificate for preference points; all JV entities’ essential documents required for due diligence if JV becomes preferred bidder.

Key Personnel: Not explicitly specified, but due diligence will validate professional/technical qualifications, competence, managerial capability, reliability, experience, reputation, expertise and personnel.

Rental Offer Format: Monthly rental (excl. VAT) for each of Years 1–5 (12 months each). Annual escalation must be included in the overall offer. TNPA will verify calculations; verified figures used for evaluation.

Pricing Formula: PS = 80 (1 + (Pt − Pmax)/Pmax) or PS = 90 (1 + (Pt − Pmax)/Pmax) where Pt = bid price, Pmax = highest acceptable bid. Preference point system (80/20 or 90/10) determines which formula applies.

Market-Related Requirement: TNPA may not award if highest scorer’s rental is not market-related. Sequential negotiation with top three bidders or cancellation.

Financial Projections: Cashflow projections for full lease term with assumptions, signed by finance professional; mitigations for negative cashflows required.

Capital Expenditure Plan: WBS and project schedule (level 3 detail, Gantt, logical sequencing).

Maintenance Expenditure Plan: Detailed plan with identification, prioritisation, scoping, objectives, resource allocation, timeframes, costs.

No explicit bid security, performance bond, or retention amounts stated in extracted text.

Rental Offer: Submit monthly rental (excl. VAT) for each of Years 1–5 (12 months each). Annual escalation must be included in the overall offer. TNPA will verify calculations; verified figures used for award.

Market-Related Rental: TNPA may not award if highest scorer’s rental is not market-related. Sequential negotiation with top three bidders or cancellation.

Pricing Formula: PS = 80 (1 + (Pt − Pmax)/Pmax) or PS = 90 (1 + (Pt − Pmax)/Pmax) depending on applicable preference point system (80/20 or 90/10).

Financial Capacity Evidence:

• Bank rating (A/B/C) not older than three months.
• Cashflow projections for full lease term with assumptions, signed by finance professional; mitigations for negative cashflows required.
• Capital and Maintenance Expenditure Plans with WBS, project schedule, maintenance plan and costing.

Bid Security / Guarantees: Not explicitly stated in extracted text; security clearance (CONFIDENTIAL/SECRET/TOP SECRET) may be required post-award at bidder’s cost.

Payment Terms: Not detailed in extracted sections.

Tax Compliance: Valid SARS TCS PIN or tax compliance certificate; must remain compliant throughout lease term. Each JV/consortium party must submit separate TCS/CSD proof.

Central Supplier Database (CSD): Mandatory registration before bid submission. Foreign bidders with no local entity must incorporate a South African company to conclude lease.

Tax Compliance: SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required. Each JV/consortium/sub-contractor party must submit separate proof.

B-BBEE: Valid B-BBEE status level verification certificate (SANAS accredited) or sworn affidavit (EME ≤R10m, QSE ≤R50m) for Specific Goals points claim. JV evaluated on consolidated B-BBEE certificate.

Employment Equity Act: Compliance required, including Section 53.

Security Clearance: Successful bidder and personnel may need clearance at CONFIDENTIAL/SECRET/TOP SECRET level; bidder’s responsibility.

Joint Ventures: Signed JV agreement with percentage split and responsibilities required at award; consolidated B-BBEE certificate for evaluation; majority shareholder evaluated in Stages 1–2.

Mandatory Forms: SBD 1, SBD 6.2 (Specific Goals Claim), Certificate of Acquaintance, RFP Declaration and Breach of Law Form, Job Creation and Skills Development, Protection of Personal Information, Certificate of Attendance.

Other: Non-Disclosure Agreement (Annexure 5), Supplier Integrity Pact (Annexure 6), General Bid Conditions (Annexure 4), Draft Lease Agreement (Annexure 3).

Disqualification Risks: Late submission, unsigned/omitted mandatory forms, non-compliant tax/CSD/B-BBEE, collusion, canvassing Transnet officials after closing, false declarations, failure to extend bid validity when requested.

No explicit health and safety requirements detailed in the extracted sections. The RFP requires compliance with all applicable laws and regulations, which would include the Occupational Health and Safety Act. The successful bidder must implement all security measures as the safe performance of the agreement may require (security clearance section). The Draft Environmental Management Plan (Annexure 2) may contain related provisions. Bidders should anticipate standard port safety and security requirements for operations within the Port of Cape Town.

Green Economy / Carbon Footprint: Transnet wishes to understand the bidder’s position on environmental commitments, including waste disposal, recycling, and energy conservation.

Excluded Activities: Handling/storage of hazardous chemicals, fertilizer storage, truck refuelling, contained handling depots, open dust mineral storage – all subject to compliance with relevant laws.

Draft Environmental Management Plan provided as Annexure 2 (content not detailed in extracted text).

Successful bidder must ensure use complies with all applicable environmental legislation. Port operations context implies adherence to Transnet and national port environmental standards.

Lease Term: Up to 10 years from 01 November 2026.

Basis: As-is (voetstoots) per Lease Plan (Annexure 1).

Bidder Obligations: Full responsibility for acts/omissions of employees/agents. Compliance with all applicable laws. Undertake all refurbishment, repairs, upgrades, capital improvements at own cost. Ensure premises fit for purpose and legally compliant. Beneficial occupation negotiable with motivation in Business Plan; bidder bears holding costs during that period.

Legal Review: Any changes to standard lease terms subject to Transnet Legal Counsel review before award.

Security Clearance: Successful bidder and personnel may require CONFIDENTIAL/SECRET/TOP SECRET clearance; bidder’s responsibility. Bidder must implement all security measures for safe performance.

Confidentiality: All RFP and subsequent agreement information strictly confidential; Non-Disclosure Agreement (Annexure 5) must be certified. Written Transnet approval required for any disclosure.

Disclaimers: Transnet not committed to any course of action; reserves right to modify RFP, reject non-conforming proposals, disqualify late bids, award whole or portion, split award, cancel process, validate information, request audited financials, negotiate terms, restrict bidders for incorrect information, award to next ranked if preferred fails to sign.

Objective Criteria (Stage 5): Rotation of lessees, specialised operations, poor past performance, Integrity Pact breach, probity risks, negative ROI impact, restrictions/insolvency/business rescue, legal capacity, conflicts of interest, due diligence validation.

Post-Tender Negotiations: If rental not market-related, sequential negotiation with top three bidders or cancellation.

Award: Letter of Award followed by final lease agreement conclusion.

General Bid Conditions (Annexure 4) and Draft Lease Agreement (Annexure 3) form part of contractual framework.

Functionality/Technical Evaluation (Stage 3) – Minimum threshold 66.67/100:

1. Previous Experience (10 pts): >2 years in proposed use with verifiable evidence (lease, licence). 0 pts if <2 years or no evidence.
2. Reference Letters (15 pts): Minimum two letters ≤5 years old with customer name, address, contact, email, scope, duration. 3 pts for >2 letters, 2 pts for 2 letters, 1 pt for 1 letter, 0 pts if none or >5 years.
3. Bank Rating (15 pts): Rating A, B or C from financial institution ≤3 months old. 0 pts for D or lower, no submission, or >3 months.
4. Business Plan Alignment to PDFP (10 pts): Must detail (1) use of premises, (2) port-relatedness, (3) support for port priorities. 3 pts for all three with additional benefits, 2 pts for three elements, 1 pt for <3, 0 pts if no alignment.
5. Market Analysis (10 pts): Port-related commercial activity covering status quo, potential market/segment, gap analysis, SWOT, economic spin-offs per segment. 3 pts for all five with substantial detail, 2 pts for five elements only, 1 pt for <5, 0 pts if not port-related or no submission.
6. Value to Port Operations (10 pts): Vision/mission, strategic objectives, innovation, short/medium-term value. 3 pts for all four with substantial detail, 2 pts for four elements, 1 pt for <4, 0 pts if no value added.
7. Capital Expenditure Plan (10 pts): WBS and project schedule (level 3 detail, Gantt, logical sequencing, mutual exclusivity). 3 pts concise, 2 pts good, 1 pt average, 0 pts inadequate.
8. Maintenance Expenditure Plan (10 pts): Detailed plan with identification, prioritisation, scoping, objectives, resources, timeframes, costs. 3 pts concise, 2 pts good, 1 pt average, 0 pts inadequate.
9. Financial Viability (10 pts): Cashflow projections over lease term with assumptions, signed by finance professional; mitigations for negative cashflows. 3 pts detailed viable, 1 pt high-level viable, 0 pts not viable or no submission.

Final Weighted Scoring (Stage 4): Rental Offer Price 80/90 pts + Specific Goals 20/10 pts = 100 pts total.