Lease of 1341m² premises at ocean road, port of cape town – up to 10 years – TRANSNET national ports authority

Enquiries (SCM and technical):

• Email: [email protected]
• No named contact person or telephone provided in document

Submission portal: https://transnetetenders.azurewebsites.net

Property access for inspection: contact [email protected]

Service delivery address: Ocean Road, Port of Cape Town, Container Terminal precinct (per Annexure 1 Lease Plan)

Submission method: electronic upload via Transnet e-Tender Portal (https://transnetetenders.azurewebsites.net). Use Google Chrome. Bidders must register and log intent before uploading. Multiple uploads permitted (30 MB per upload). File names must use only alphanumeric characters. Submit at least one day before closing to avoid technical issues. Late submissions not accepted.

Closing: 02 November 2026 at 12:00 PM.

Returnable documents — all must be completed, signed, stamped and dated on each page:

Mandatory (disqualification if missing):

• Section 4: Rental Offer Price (priced rental schedule)

For scoring (zero score if missing):

• Valid B-BBEE certificate or sworn affidavit (EME/QSE) for specific goals claim
• Capital Expenditure Plan (WBS and project schedule for lease term)
• Maintenance Expenditure Plan (detailed maintenance plan for lease term)
• Company Profile with supporting evidence of experience
• Business Plan (market analysis, value to port, financial viability)
• Reference letters (minimum 2, not older than 5 years)
• Bank rating (A, B or C, not older than 3 months)

Essential (further opportunity to submit, then possible disqualification):

• SBD 1 Form (Invitation to Bid)
• Section 6: Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents
• Section 7: RFP Declaration and Breach of Law Form
• Section 9: Specific Goals Points Claim Form (SBD 6.2)
• Section 10: Job Creation and Skills Development
• Section 11: Protection of Personal Information
• Section 12: Certificate of Attendance of Briefing Session

Disqualification risks:

• Late submission
• Missing mandatory returnable documents
• Unsigned or unstamped pages
• Non-compliance with tax or CSD requirements
• Collusion or canvassing
• False declarations

Evaluation follows a 7-step sequential process (Transnet may run steps in parallel).

Step 1 — Administrative Responsiveness: bid lodged on time; all documents duly signed by authorised signatory.

Step 2 — Substantive Responsiveness: bid contains a priced rental offer as prescribed in Section 4.

Step 3 — Technical/Functionality (minimum threshold 66.67/100):

• Previous experience (10 pts): >2 years in proposed use with supporting evidence (lease agreement, licence, etc.)
• Reference letters (15 pts): minimum 2 letters not older than 5 years with customer details, scope, duration
• Bank rating (15 pts): rating A/B/C from financial institution not older than 3 months confirming going concern
• Alignment to Port Development Framework Plan (10 pts): must address use of premises, port-related use, support for port activities
• Market analysis (10 pts): port-related commercial activity covering 5 elements (status quo, potential market, gap analysis, SWOT, economic spin-offs)
• Value to Port operations (10 pts): vision/mission, strategic objectives, innovation, proposed value (short/medium term)
• Capital expenditure plan (10 pts): concise WBS and project schedule (level 3 detail, Gantt, logical sequence)
• Maintenance expenditure plan (10 pts): detailed plan with identification, prioritisation, scoping, resources, timeframes, costs
• Financial viability (10 pts): detailed cashflow projections over lease term with assumptions, signed by finance professional, demonstrating going concern

Step 4 — Final Weighted Scoring (total 100):

• Rental Offer Price: 80 or 90 points (formula based on highest acceptable bid)
• Specific Goals (SBD 6.2): 20 or 10 points (B-BBEE Status Level 1-2 or 3-4)

Step 5 — Objective Criteria (may justify award to other than highest scorer): rotation of bidders, specialised operations, poor past performance with TNPA, Integrity Pact breach, probity risks, negative ROI impact, restrictions, insolvency/business rescue, legal capacity, conflicts of interest.

Step 6 — Post-Tender Negotiations: if highest scorer’s rental not market-related, negotiate sequentially with 1st, 2nd, 3rd ranked bidders or cancel.

Step 7 — Award and conclusion of lease agreement.

Scope: Lease of premises 1341 m² at Ocean Road, Port of Cape Town, Container Terminal precinct.

Property condition: voetstoots (as-is), currently occupied, previously used for desalination activity.

Lease period: up to 10 years.

Permitted use: port-related commercial activities aligned to Port Development Framework Plan (Annexure 7).

Exclusions: handling/storage of hazardous chemicals, staging of trucks, storage of fertilizers, truck refuelling station, container handling depots, no dust minerals stored in open areas. Subject to compliance with all relevant laws.

Bidder obligations:

• Undertake all refurbishment, repairs, upgrades and capital improvements at own cost to make premises fit for purpose and legally compliant.
• Beneficial occupation may be negotiated; bidder liable for all property holding costs during that period.
• Conduct property inspection before submitting bid (arrange via email). TNPA accepts no liability for failure to inspect.
• Submit Business Plan covering: proposed operations, market analysis, value to port, capital/maintenance expenditure plans, financial viability.
• Provide evidence of >2 years experience in proposed use, reference letters, bank rating.
• Align operations to PDFP: use of premises, port-related use, support for port activities.
• Environmental commitments: address waste disposal, recycling, energy conservation (Green Economy).
• Comply with Draft Environmental Management Plan (Annexure 2).
• Security clearance required for successful bidder (CONFIDENTIAL/SECRET/TOP SECRET).

Pricing format: monthly rental (excl. VAT) for each of Years 1–5 (12 months each), with annual escalation included in overall offer. TNPA verifies calculations. VAT 15% added to total.

Rental offer evaluated on highest price inclusive of all taxes using formula:

PS = 80 (1 + (Pt − Pmax)/Pmax) or PS = 90 (1 + (Pt − Pmax)/Pmax) depending on specific goals weighting.

No bid security, bond or guarantee mentioned.

Financial capacity: bank rating A/B/C not older than 3 months; detailed cashflow projections over lease term signed by finance professional demonstrating going concern.

Payment terms: not specified in extracted text.

Retention: not specified.

Turnover threshold: not specified.

Market-related rental: TNPA may negotiate if highest scorer’s offer not market-related; may cancel RFP if no agreement reached with top 3 bidders.

CSD registration: mandatory for all bidders (foreign bidders without local entity must incorporate SA company).

Tax compliance: valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each JV/consortium party must submit separately. CSD number accepted if TCS unavailable.

B-BBEE: valid B-BBEE certificate (SANAS accredited) or sworn affidavit (EME ≤ R10m, QSE ≤ R50m) required for specific goals points. Levels 1-2 or 3-4 claimed via SBD 6.2.

Security clearance: successful bidder and personnel must obtain clearance (CONFIDENTIAL/SECRET/TOP SECRET) — bidder’s responsibility.

Employment Equity Act: compliance required including Section 53.

Integrity Pact (Annexure 6): must comply; breach leads to disqualification/restriction.

Non-Disclosure Agreement (Annexure 5): must certify acquaintance.

Foreign bidders: if no RSA residence, branch, permanent establishment, income source, or tax liability, TCS registration not required but must incorporate SA company for lease.

Joint ventures: signed JV agreement with % split and responsibilities; consolidated B-BBEE scorecard; evaluation on majority shareholder for Stages 1-2, all entities for due diligence.

No CIDB grading mentioned (not construction).

No local content percentage specified.