Tender Application Workspace for

• Submission method: Transnet e-Tender Submission Portal at transnetetenders.azurewebsites.net (use Google Chrome).
• Register/Sign in on the portal, click "ADVERTISED TENDERS", then toggle "Log an Intent" to bid.
• Register and bid using the company's own profile; bidding through another company's profile leads to disqualification.
• No company may submit on behalf of another, except a joint venture party may use its own profile for the JV.
• Upload bids electronically; a maximum of 30 MB per upload, multiple uploads allowed.
• Submit at least one day before the closing date; Transnet is not liable for technical difficulties due to internet speed, bandwidth, or upload size.
• Only one proposal per bid invitation unless expressly allowed.
• Late submissions are not accepted.
• Closing time: 16 November 2026 at 12H00 (noon).
• Returnable documents (all must be completed, signed, stamped, and dated where indicated):
• Section 4: Quotation Form (Mandatory — failure to submit by closing causes disqualification).
• Section 5: Certificate of Acquaintance with RFQ Documents — confirms the bidder has read and accepts all RFQ terms; false or incomplete certification disqualifies.
• Section 6: RFQ Declaration and Breach of Law Form — declares any serious breach of law in the past 5 years and includes SBD 4 declaration on state employment relationships and independent bid determination.
• Section 7: Protection of Personal Information — consents to processing of personal information.
• Section 1: SBD 1 Form — includes invitation to bid, supplier information, and foreign supplier questionnaire if applicable.
• Proof of authority (e.g. company resolution) for the signatory must be submitted.
• Omission of any Mandatory Returnable Document at closing.
• Submission through another company's profile.
• Late submission for any reason.
• Non-compliance with tax particulars (TCS PIN or CSD number).

+ 1 more requirement in the full document analysis

• Components must carry a 24-month warranty from the date of delivery.
• OEM specifications for each component must be provided.
• Stage 1 - Test for Administrative and Substantive Responsiveness:
• Bid submitted on time, all returnable documents completed and valid, bid signed by authorised person, priced offer provided, and material compliance with scope/specification.
• Must pass this stage to proceed to scoring.
• Stage 2 - Weighted scoring (out of 100):
• Price: 80 points (formula: Ps = 80 x (1 - (Pt - Pmin)/Pmin))
• Specific Goals (B-BBEE and Black Youth Owned): 20 points
• B-BBEE Level 1 or 2 contributor: 10 points
• +50% Black Youth Owned Entities: 10 points
• Non-compliant or B-BBEE Level 3-8: 0 points
• The 80/20 preference point system applies (bid value estimated up to R50,000,000 including taxes).
• Stage 3 - Price negotiation (if applicable):
• If the highest-scoring bid is not market-related, Transnet may negotiate sequentially with the 1st, 2nd, then 3rd ranked bidders, or cancel the RFQ.
• Stage 4 - Award and conclusion of contract.
• Scores are rounded to the nearest 2 decimal places.
• Validity period: 60 business days from closing date (16 November 2026). Bidders may be asked to extend the validity.

• Supply and deliver park home spares to Transnet Port Terminals at the Port of Richards Bay.
• Shower tray, ceramic white, 900mm: 100
• Shower head, W/ball, brass: 100
• Kitchen sink, cupboard steel: 10
• Basin, white ceramic: 10
• Geyser element, 220V, 4kW, brass: 100
• Thermostat geyser, 2-4kW: 100
• Coupling, straight, 15mm, brass: 100
• Drainpipe elbow band, 90 degrees, 110mm: 100
• Fitting, stopend plain female, 110mm PVC: 100
• Valve, flush valve junior toilets: 100
• Geyser element, 220V, spiral 2kW: 100
• Valve, pressure relief, 3-216, Kwikot: 100
• Toilet seat, standard white deluxe: 50
• Door lock set: 100
• Work is urgent; components must be delivered within 7 days of receiving the purchase order.
• The scope is the supply and delivery of Parkhome spares to Transnet Port Terminals at the Port of Richards Bay.
• Detailed specification is provided in Annexure A of the RFQ (not included in the supplied extraction).
• Bidders must quote on a "delivered nominated destination" basis (delivery to the Port of Richards Bay).
• Delivery lead-time from date of purchase order must be stated.

+ 3 more requirements in the full document analysis

• No specific experience or key personnel qualifications are stated in the document.

• Item description, unit, quantity, rate, and total price in ZAR must be completed.
• Disbursements not specifically priced will not be accepted.
• Prices must be submitted in the exact format of the schedule; deviation may lead to disqualification.
• Pricing must be fixed and firm, quoted in Rand exclusive of VAT, and must include all costs for materials and delivery.
• The schedule lists 20 line items with quantities as specified in the technical specifications.

• Complete the price schedule on a "delivered nominated destination" basis, including VAT.
• Prices must be quoted in South African Rand, inclusive of VAT.
• All items and rates must be quoted in the prescribed format; deviations from the pricing schedule may lead to disqualification.
• No disbursement will be considered unless specifically priced.
• Unconditional discounts will only be considered at final evaluation.
• No bid security, guarantee, or retention is specified in the document.
• If a bidder fails to deliver within the quoted lead-time, Transnet may cancel the order and recover costs of re-procurement.
• Pricing must be fixed and firm for the duration of the contract.
• The quoted rates must cover all requirements, including:
• Transportation costs for delivery.
• Cost of the material.

• Bidders must be registered on National Treasury's Central Supplier Database (CSD) at https://secure.csd.gov.za/ (foreign suppliers without a local registered entity are exempt).
• Bidder's tax matters must be in order; SARS TCS PIN or CSD number must be provided; a printed TCS certificate may be submitted.
• For joint ventures/consortia/sub-contractors, each party must submit its own TCS PIN or CSD number.
• Proof of B-BBEE status level must be submitted to claim specific goals points: either a B-BBEE certificate, a sworn affidavit (as per B-BBEE Codes), or a B-BBEE CIPC certificate for qualifying entities.
• For joint ventures, a consolidated scorecard is accepted.
• Compliance with the Employment Equity Act, including Section 53, is required.
• The successful bidder, its personnel, and subcontractors may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level.
• The successful bidder must comply with all applicable national and local laws.
• Bidders must disclose any relationship with a DPIP (Domestic Prominent Influential Person) or FPPO (Foreign Prominent Public Official).
• If sub-contracting, bidders must disclose subcontractors; Transnet may conduct due diligence including checks for "fronting".

• No specific health and safety requirements are stated in the document.

• Warranty: 24 months from delivery date.
• The quotation, together with Transnet's acceptance, constitutes a binding contract unless Transnet decides otherwise.
• The successful bidder must ensure all returnable documents remain valid for the contract duration; failure to renew may result in immediate termination.
• The contract may be subject to legal review by Transnet's Legal Counsel.
• Transnet may be required to disclose contract information in compliance with JSE Debt Listing Requirements.
• The successful bidder must disclose any commercial relationship with a DPIP or FPPO and may be subject to annual publication of such contracts.

• In addition to the standard evaluation stages, Transnet reserves the right to:
• Modify the goods/services, award only a portion, or split the award between more than one supplier.
• Cancel the quotation process.
• Validate any submitted information, including requesting audited financial statements for due diligence.
• Not accept changes to bid rates after closing or after award unless contractually provided.
• Cancel the contract and/or request National Treasury to restrict the bidder for up to 10 years if the contract was awarded based on incorrect information.
• Award to the next ranked bidder if the preferred bidder fails to sign or commence within a reasonable time.
• Exclude bidders who fail to respond to a validity period extension request.
• Request ESG information for record purposes (not for evaluation).
• Conduct due diligence on sub-contractors to detect fronting.