10-Year lease of 1 335 m² port marine premises at link road, port of cape town

Enquiries (SCM/Property):

• Email: [email protected]
• Telephone: not specified

Post-Tender Communication (after closing): same email above.

Submission Portal: https://transnetetenders.azurewebsites.net

Delivery/Service Address (property location):

Link Road

Port of Cape Town

Maritime Engineering Precinct

Cape Town

Western Cape

South Africa

Submission method: electronic upload via Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Use Google Chrome. Maximum 30 MB per upload; multiple uploads allowed. File names must contain only alphanumeric characters. Submit at least one day before closing to avoid technical issues. Late submissions will not be accepted.

Closing date and time: 02 November 2026 at 12:00 PM.

All returnable documents must be signed, stamped and dated on each page by an authorised signatory (proof of authority required).

Mandatory returnable documents (failure to submit = disqualification):

• Section 4: Rental Offer Price (priced rental offer as prescribed).

Returnable documents used for scoring (failure to submit = zero score for that criterion):

• Valid proof of Specific Goals compliance (Section 9).
• Valid B-BBEE certificate or sworn affidavit (per DTIC guidelines).
• Capital Expenditure Plan.
• Maintenance Expenditure Plan.
• Company Profile with supporting documents.
• Business Plan.
• Reference Letters.
• Bank Rating (not older than 3 months).

Essential returnable documents (failure to submit = opportunity to submit by a set deadline; subsequent failure may disqualify):

• Section 1: SBD 1 Form (Invitation to Bid).
• Section 6: Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form (SBD 6.2).
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Compulsory/Non-Compulsory RFP Briefing.

Disqualification risks: late submission; unsigned or incomplete mandatory forms; missing priced rental offer; failure to provide CSD registration or tax compliance PIN; collusion or canvassing after closing date.

Evaluation follows a seven-step sequential methodology (Transnet may run steps in parallel).

Step 1 – Administrative Responsiveness: bid lodged on time; all documents signed by authorised signatory.

Step 2 – Substantive Responsiveness: bid contains a priced rental offer as prescribed in Section 4.

Step 3 – Minimum Functionality/Technical Threshold: 66.67/100 points required to proceed. Criteria and weights:

• Previous Experience (10 pts): >2 years in proposed use with supporting evidence (lease agreement, licence, etc.).
• Reference Letters (15 pts): minimum 2 letters not older than 5 years, with customer details, scope and duration.
• Bank Rating (15 pts): rating from financial institution not older than 3 months (A=3, B=2, C=1, D or none=0).
• Alignment to Port Development Framework Plan (10 pts): Business Plan must address use of premises, port-related use, support to port activities per Annexure 7.
• Market Analysis (10 pts): Port-related commercial activity covering status quo, potential market, gap analysis, SWOT, economic spin-offs.
• Value Add to Port Operations (10 pts): vision/mission, strategic objectives, innovation, proposed short/medium-term value.
• Capital Expenditure Plan (10 pts): detailed WBS and project schedule for lease duration (concise=3, good=2, average=1, inadequate=0).
• Maintenance Expenditure Plan (10 pts): detailed maintenance plan for lease duration (concise=3, good=2, average=1, inadequate=0).
• Financial Viability (10 pts): cashflow projections over lease term signed by finance professional (detailed=3, high-level=1, not viable/none=0).

Step 4 – Final Weighted Scoring (total 100 pts):

• Rental Offer Price: 80 or 90 points (formula uses highest acceptable bid).
• Specific Goals (SBD 6.2): 20 or 10 points (B-BBEE Status Level Contributor 1/2 or 3/4).

Step 5 – Objective Criteria: Transnet may award to other than highest scorer based on rotation, specialised operations, poor past performance, Integrity Pact breach, probity risks, negative ROI impact, restrictions, insolvency, legal non-compliance, conflicts of interest. Due diligence on qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, personnel.

Step 6 – Post-Tender Negotiations (if rental not market-related): sequential negotiation with 1st, 2nd, 3rd ranked bidders; bids remain valid during negotiations.

Step 7 – Award and conclusion of lease agreement.

Scope: Lease of premises at Link Road, Port of Cape Town, for Port Marine Activity.

Premises extent: 1 335 m².

Lease period: up to 10 years.

Available from: 01 November 2026.

Precinct: Maritime Engineering.

Current status: occupied, previously used for Port Marine Activity.

Lease basis: as-is (voetstoots) per Lease Plan (Annexure 1).

Excluded uses: handling/storage of hazardous chemicals; staging of trucks; storage of fertilizers; truck refuelling station; contained handling depots; open storage of dust minerals. All use subject to compliance with applicable laws.

Bidder obligations:

• Undertake all refurbishment, repairs, upgrades and capital improvements necessary at own cost.
• Ensure premises fit for purpose and compliant with all relevant laws unless otherwise agreed with TNPA.
• Beneficial occupation may be negotiated; bidder liable for all property holding costs during that period; must be motivated in Business Plan.
• Conduct property inspection before submitting bid (arrange via [email protected]); TNPA accepts no liability for failure to inspect.

Environmental: Transnet requires bidder's position on waste disposal, recycling, energy conservation (Green Economy/Carbon Footprint).

Annexures provided: Lease Plan (Annexure 1), Draft Environmental Management Plan (Annexure 2), Draft Lease Agreement (Annexure 3), General Bid Conditions (Annexure 4), Non-Disclosure Agreement (Annexure 5), Supplier Integrity Pact (Annexure 6), Port Development Framework Plan (Annexure 7).

Pricing format: monthly rental per year (excl. VAT) for Years 1–5 (12 months each) with annual escalation included; total excl. VAT, plus 15% VAT, total incl. VAT. TNPA will verify calculations.

Rental offer must be market-related; Transnet may negotiate or cancel if highest scorer's offer is not market-related.

Bid security / guarantee: not explicitly stated.

Retention: not explicitly stated.

Payment terms: not explicitly stated.

Financial capacity thresholds:

• Bank rating from financial institution (not older than 3 months) confirming entity as going concern.
• Cashflow projections over proposed lease term signed by finance professional, demonstrating ability to remain a going concern; assumptions and mitigations for negative net cashflows required.
• Audited financial statements may be requested during due diligence.

Bid validity: 120 business days from closing date; may be extended on same terms.

Mandatory compliance:

• CSD registration (National Treasury Central Supplier Database) before bid submission; foreign bidders without local entity must incorporate a SA company. SBD 1 form must be completed and submitted.
• Tax compliance: valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each JV/consortium party must submit separate TCS/PIN/CSD number. Must remain compliant for entire lease term.
• B-BBEE: valid B-BBEE Status Level Verification Certificate (SANAS accredited) or sworn affidavit (EMEs ≤R10m, QSEs ≤R50m) for Specific Goals points claim (SBD 6.2).
• Employment Equity Act compliance (including Section 53).
• Security clearance: successful bidder and personnel may need CONFIDENTIAL/SECRET/TOP SECRET clearance (bidder's responsibility).
• Non-Disclosure Agreement (Annexure 5) and Supplier Integrity Pact (Annexure 6) to be signed.
• Joint Ventures: signed JV agreement with percentage split and responsibilities; consolidated B-BBEE scorecard; evaluation on majority shareholder for Stages 1–2; all JV entities' essential documents required for due diligence if preferred.
• Authorised signatory: proof of authority (e.g., board resolution) required.
• No collusion, no canvassing after closing date.
• Compliance with all applicable laws and regulations.