Development of housing & basic services infrastructure – tender in mpumalanga

Technical enquiries:

• Contact: Mr Sydney Ndima
• Telephone: (013) 754 8116
• Email: [email protected]

SCM enquiries:

• Contact: Ms B Ramayimi
• Role: Supply Chain Management
• Telephone: 013 754 8066
• Email: [email protected]

Employer's agent: Ms Sydney Ndima (note: document lists as Mr, but name as provided), address as above.

Submission address:

Department of Land Reform and Rural Development

17 Van Rensburg Street, Bateleur Building

6th Floor, Block E

Nelspruit

1200

(Sixth Floor Tender Box)

Submission method: sealed envelope, hand-delivered into the tender box only.

Submission address: Department of Land Reform and Rural Development, 17 Van Rensburg Street, Bateleur Building, 6th Floor, Block E, Nelspruit, 1200 (Sixth Floor Tender Box).

Each tender in a separate sealed envelope, clearly marked with the tender heading, contract number, closing time and due date, addressed to the Chief Director: Supply Chain Management Services, Department of Land Reform and Rural Development.

Original plus copies: the number of copies is stated in the Tender Data; both original and copies must be signed.

No telegraphic, telexed, facsimiled or e-mailed submissions accepted. No late submissions will be considered.

A two-envelope procedure will not be followed.

Returnable documents (all mandatory unless stated otherwise):

• Form of Offer (SBD 1): fully completed and signed by a duly authorised person.
• Letter of authorisation / board resolution (for companies), member resolution (for closed corporations), all partners signing (for partnerships), or three letters of authority for a joint venture. Failure to submit proof of authorisation makes the tender non-responsive.
• SBD 4 (Declaration of Interest): disclose connections to persons in state service.
• SBD 6.1 (Preference Points Claim): claim B-BBEE and specific goal points.
• SBD 6.2 (Declaration for Local Production and Content): if applicable.
• SBD 8 (Declaration of Past SCM Practices), SBD 9 (Independent Bid Determination): standard declarations.
• Section T2.2.8 Form H: project completion details and Form S (performance evaluation) for each key project.
• Section T2.2.7 Form G: plant and equipment details.
• Section T2.2.10 Form J: CVs and qualifications of key personnel.
• Section T2.2.6 Form F: declaration of interests in service of the state.
• Valid NHBRC certificate.
• Letter of good standing from Department of Labour (COIDA).
• Company registration documents: CM1/CM29/CM44, CK1/CK2, partnership agreement, ID, or deed of trust. If not submitted with the tender, the department may request them within 7 working days of notification.
• Tax compliance: SARS PIN, TCS printout, or CSD registration number; each JV partner and subcontractor must provide separate proof.

All addenda issued must be completed and returned.

All documents written legibly in non-erasable ink. Use of correction fluid (Tipp-Ex) on prices disqualifies the item or the entire tender; corrections must be crossed out in ink and initialled.

Documents must be bound with colour-coded sections according to SANS 10403.

Evaluation sequence:

1. Mandatory criteria: CIDB grading (3GB or higher), valid NHBRC certificate, compulsory clarification meeting attendance, fully completed and signed Form of Offer, and submission of all required documents.
2. Functionality (quality): scored 0-5 per criterion on responsive tenders. Minimum qualifying score: 60 out of 100.

Functionality criteria and weights:

• Successful completion of similar projects (appointment letters, completion certificates, signed and stamped Form S): 50 points. Rating based on number of projects completed in the last 7 years (5+ projects = 5, down to 1 project = 1, none = 0).
• Relevant plant and equipment (Form G): 5 points. Rating based on number of listed plant items for which proof of ownership or commitment to hire is provided (5+ items = 5, down to 1 = 1, none = 0).
• Project/Construction Manager: NQF level 6 or higher in Built Environment, with post-qualification experience. 20 points. Rating: >7 years = 5, >6-7 = 4, >4-6 = 3, etc.
• Construction Health and Safety Officer: NQF level 6 in Health and Safety, registered with SACPCMP as CHSO or CHSM. 10 points.
• Site Foreman: NQF level 5 in Built Environment. 10 points.

Only responsive tenders that pass functionality are evaluated further.

3. Preference points: 80/20 system. Price = 80 points; specific goals = 20 points total.

Specific goals points (claimed via SBD 6.1):

• Historically Disadvantaged Individuals (HDI): 8 points
• Female: 5 points
• Disability: 2 points
• Youth (≤35 years on closing date): 2 points
• Locality (enterprises located in Gert Sibande District Municipality): 3 points

Evidence for specific goals: ID and company registration for HDI/female/youth; certified doctor's letter for disability; municipal account, lease, or ward councillor/traditional authority letter for locality.

The department may request current audited financial statements.

The lowest tender will not necessarily be accepted; the department reserves the right to accept all or part.

Scope: Development of housing and basic services infrastructure. Specifically: a 64-square-metre farm house and basic services infrastructure, including a rooftop solar power system, water supply installation, plumbing, and construction of a septic tank or closed bio-recycling wastewater system.

Location: Portion 0(R/E) of Farm Komatidraai 417 JT, Msukaligwa Local Municipality, Gert Sibande District, Mpumalanga.

Works are building and construction projects of a similar nature, with a minimum value of R500,000 per project for reference purposes.

Employer: Department of Land Reform and Rural Development.

Pricing: Bills of Quantities (Section C2.2) and Pricing Instructions (Section C2.1). Prices include VAT; corrections to prices must be made in ink and initialled, not with correction fluid.

Performance guarantee: pro-forma in Section C1.6.

Retention money guarantee: pro-forma in Section C1.7.

Contract Works Insurance: limited to the tender amount including VAT, to be effected by the contractor.

Public liability insurance: limited to R5,000,000.00, to be effected by the contractor.

No bid security amount is specified in the tender notice.

The employer reserves the right to request audited financial statements.

Financial capacity: the employer will assess past performance and resources; no specific turnover threshold is stated.

CIDB: Registration in a contractor grading designation equal to or higher than 3GB for the class of construction works. For joint ventures: every member registered with the CIDB; lead partner not lower than one level below 3GB; combined grading equal to or higher than required.

NHBRC: Valid NHBRC certificate required.

COIDA: Letter of good standing from the Department of Labour (for building and construction). Each JV/consortium member must provide its own.

CSD: Registration on the Central Supplier Database is mandatory.

Tax: SARS tax compliance status (PIN or TCS) or CSD number; each JV member and subcontractor must provide separate proof. Non-compliant tax status may lead to disqualification if not corrected within 7 days.

B-BBEE: Preference points claimed under SBD 6.1; 80/20 system. Bidders must present acceptable B-BBEE evidence (certificate or affidavit) to claim points.

Local labour: at least 80% of unskilled labour must be local; skilled labour must include 40% NARYSEC youth if available in the local area.

Reference documents: General Conditions of Contract 2015 (SAICE), OHSA 85 and Construction Regulations 2014, SANS 1200 - bidders to obtain their own copies.