Supply and delivery of road marking machine – government tender in mpumalanga

Procurement (SCM) enquiries:

• Name: Mr MC Gumede
• Role: Senior Manager: Supply Chain Management
• Telephone: 017 004 0197
• Email: [email protected]

Technical and specifications enquiries:

• Name: Mr C.S Masango
• Role: Senior Manager: Public Safety
• Telephone: 017 004 0197
• Email: [email protected]

Submission address (bid box):

Mkhondo Local Municipality

No. 33 Corner Market and De Wet Street

eMkhondo, 2380

Postal address of municipality:

Mkhondo Local Municipality

P O Box 23

eMkhondo, 2380

Submission method: sealed envelope, hand-delivered to the bid box at the Mkhondo Local Municipality offices, No. 33 Corner Market and De Wet Street, eMkhondo, 2380.

Bid box operating hours: Monday to Friday, 07:30 to 16:30 (Friday closes at 14:00 per one section).

Closing: 26 November 2026 at 12:00. Late, unmarked, telegraphic, telex, facsimile, email or courier bids not accepted unless the courier name reflects the bidding entity on the submission register.

Envelope must be marked clearly: Tender No. MKHO22/2026/27, description, and closing date.

The bid must be submitted on the municipality's own document only, completed in permanent black ink (no erasable pens, correction fluid, or unauthorised erasures).

Every page must be initialled by the authorised signatory.

Bidders must record their details on the Official Bid Submission Register next to the bid box, including date and time of submission.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder information and cover page.
• MBD 2 (Tax Compliance Requirements): SARS tax compliance PIN/CSD number.
• MBD 3.1 (Pricing Schedule): total price in words and figures.
• MBD 4 (Declaration of Interest): discloses state employment or connections.
• MBD 6.1 (Preference Certificate): claims preference points.
• MBD 7.1 (Contract Form, Parts 1 and 2): signed contract form.
• MBD 8 (Declaration of Past SCM Practices): declares no improper past practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies price independence.
• Schedule 1: Resolution of board of directors authorising signatory (with specimen signatures on company letterhead).
• Schedule 2: Resolution to enter into a consortia or JV (if applicable).
• Schedule 3: Commitments of tenderer.
• Schedule 4: Record of addenda to tender documents.
• Schedule 5: Compulsory enterprise questionnaire.
• Schedule 6: Certificate for water and lights (municipal rates clearance).
• Schedule 7: Tenderer's experience.
• Schedule of Quantities (completed and signed).
• Certified copies (not older than 3 months) of IDs of all directors, shareholders and partners.
• Certified copy of company registration certificate.
• Full comprehensive CSD registration report (not a summary) not older than 30 days from closing date.
• Valid SARS Tax Compliance PIN.
• Municipal rates statements (October 2026) for the company and all directors, or valid lease agreement with rental proof, or original letter from Council for non-billable rural areas.

Disqualification risks:

• Any of the above omitted or unsigned.
• Using non-black ink, correction fluid, or unauthorised erasures.
• Pages removed, tampered with, unbound or unbundled.
• Bidder not on the submission register.
• Bidder in arrears with municipal rates/charges for more than 3 months.
• Submitting fraudulent documentation.

Evaluation is in three stages, Method 2:

Stage 1 - Compliance (mandatory): check of all returnable documents and eligibility (CSD, tax, municipal rates, state service, restricted supplier list). Failure disqualifies.

Stage 2 - Functionality (80 points): minimum qualifying score 48 out of 80 (60%). Sub-criteria:

• Company Experience (40 points): appointment letters or purchase orders from previous Government clients for similar work, each with a minimum value of R50 000 (all inclusive). 6+ letters = 40 points; 4-5 = 30; 2-3 = 20; 1 = 10.
• Financial Capacity (30 points): bank-stamped (electronic or physical) valid Bank Rating Certificate. Rating A = 30; B = 20; C = 15; D or lower = 5.
• Company Reference Letters (10 points): reference letters for similar work on official letterhead, stamped or signed by clients. 5+ letters = 10; 3-4 = 7; 1-2 = 4.

Stage 3 - Price and Specific Goals (80/20 system):

• Price: maximum 80 points for the lowest acceptable total bid price.
• Specific Goals: maximum 20 points as per MBD 6.1:
• 100% Black owned enterprise: 5 points
• More than 30% people with disabilities ownership: 2.5 points
• More than 30% youth ownership: 2.5 points
• More than 30% women ownership: 2.5 points
• Enterprise located within Mkhondo local area: 2.5 points
• Valid B-BBEE Level 1 contribution (SANAS verified certificate, or affidavit/CIPC for EME/SME): 5 points

Bidders must score at least 48/80 (60%) in Stage 2 to proceed to Stage 3.

The 80/20 system applies to tenders with a Rand value up to R50 million.

Alternative tenders are not considered.

MBD 6.1 must be completed and signed to claim preference points.

Supply and delivery of a road marking machine.

(No further technical specifications, quantities, standards or performance requirements are stated in the document.)

Pricing must be submitted on MBD 3.1 (Pricing Schedule) and the Schedule of Quantities, in black ink, in words and figures.

Total bid price must be shown.

Prices must be fixed for the duration of the contract and include all duties, taxes and levies (except VAT, shown separately).

Rates and prices in Rand.

Bank Rating Certificate (stamped) is required for the functionality evaluation.

No bid security, performance bond, or retention is specified in the document.

No financial capacity or turnover threshold is stated beyond the Bank Rating Certificate.

CSD registration: mandatory - full comprehensive CSD registration report (not a summary) not older than 30 days from closing date, attached to the bid.

SARS Tax Compliance: valid Tax Compliance PIN (TCS) required. Bidder must be tax compliant.

Municipal rates: bidder and all directors must not be in arrears with any municipality for more than 90 days; proof via rates statements (October 2026), lease agreement with rental proof, or council letter for non-billable rural areas.

State employees: no awards to persons in the service of the state, or to entities with directors/managers/shareholders/stakeholders in state service.

Restricted suppliers: no awards to bidders on National Treasury's restricted supplier list or tender defaulters.

B-BBEE: to claim preference points, submit a valid B-BBEE certificate (SANAS verified for generic enterprises) or, for EME/SME, a sworn affidavit or CIPC issued certificate confirming annual turnover and level of Black ownership.

Company registration: certified copy of company registration certificate and certified IDs of all directors required.

Professional body registrations: not specified, but proof of registration with recognised professional bodies is listed as a mandatory returnable in the invitation.

No CIDB grading requirement is stated.