Supply, delivery and installation of mass meters — kusile power station (ESKOM)

Eskom Holdings SOC Ltd

Physical address: Megawatt Park, Maxwell Drive, Sunninghill Ext 3, Sandton

Postal address: P O Box 1091, Johannesburg 2000

Telephone: to be inserted by Eskom

Contact person: to be inserted by Eskom

Notices

• Hand delivery: effective on date of delivery
• Registered post: effective 7th business day after posting
• Telefax: effective when received in legible form
• Address changes require 30 business days prior written notice

Confidentiality obligations

• The NDA governs disclosure of Confidential Information relating to a Project/Transaction between Eskom Holdings SOC Ltd and suppliers/tenderers.
• Effective date: 02 September 2024
• Review date: September 2029
• Term: 3 years after termination of the parties' relationship, or as specified in any subsequent agreement

Confidential Information scope

• Includes technical, commercial, financial, marketing, strategic, operational information
• Covers know-how, trade secrets, processes, machinery, designs, drawings, formulae, test data, equipment, methods, technical specifications and data
• Applies whether or not formally designated as confidential

Receiving Party obligations

• Use Confidential Information solely for the Project
• Do not disclose to third parties without prior written consent
• Protect using same standard as own proprietary information, minimum reasonable care
• Indemnify Eskom for losses from unauthorised use or disclosure

Permitted disclosure

• To Representatives (employees, agents, officers, directors, subsidiaries, associated companies, shareholders, advisers) on need-to-know basis
• Must procure that Representatives adhere to agreement terms
• Representatives deemed acting as bidder's agents in event of breach

Return or destruction

• Eskom may request return of all materials within 7 business days
• If return not practicable, destroy and certify destruction in writing signed by a director or duly authorised senior officer
• Delete all electronic copies permanently and irrecoverably

Exclusions from confidentiality

• Information already known to bidder before disclosure
• Information that becomes public other than through breach
• Independently developed information
• Disclosure required by court order or law (with notice to Eskom and minimisation)
• Disclosure with Eskom's prior written authorisation
• Information received from third party without breach

Breach and remedies

• 7 business days to remedy breach after written notice
• Eskom entitled to urgent proceedings, damages, and other relief
• No waiver from failure to enforce

Amendments and assignment

• Amendments require written agreement signed by both parties
• Neither party may assign without prior written consent
• Eskom may cede rights to subsidiaries or divisions resulting from electricity industry restructuring

Other provisions

• No ownership or licence rights conferred on bidder
• No obligation to enter business relationship or negotiate exclusively
• No joint venture, partnership or employment relationship created
• No publicity without prior written consent
• Governing law: Republic of South Africa

Fraud and corruption reporting

• Email: [email protected]
• Hotline: 0800 11 2722

Returnable form

• SBD 4 (Tenderer's Disclosure): bidders must declare state employment of directors/trustees/shareholders/members/partners or controlling persons; relationships with procuring institution staff; and interests in related enterprises. Signing certifies the tender was arrived at independently, without collusion or price disclosure to competitors. False declarations disqualify the bid and may result in restriction from public sector business for up to 10 years.

Disqualification

• Automatic disqualification for persons listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Closing: 6 November 2026 at 10:00

Appendix H — Contractors' PAYE Evaluation Questionnaire

• Mandatory returnable form for all bidders.
• Completed with Yes/No responses to all 16 questions.
• Signed by authorised representative with capacity and contact number.
• Purpose: determines SARS PAYE classification risk for Eskom (labour broker / personal services company assessment).

Labour taxation compliance

• Bidders must complete Appendix H (Contractors' PAYE Evaluation Questionnaire).
• The questionnaire assesses whether the bidder may be classified as a labour broker or personal services company for SARS purposes.

Key assessment areas

• Whether the entity provides labour or persons to Eskom.
• Labour broker status and ability to supply a valid IRP30 tax certificate within 30 days.
• Whether services are rendered through a company, close corporation, or trust.
• Whether connected persons (shareholders, members, beneficiaries, relatives) personally perform services for Eskom.
• Whether the entity employs four or more full-time employees excluding connected persons.
• Whether Eskom funds or supplies training, tools, equipment, or technology.
• Whether the entity is free to choose its own staff, methods, and equipment.
• Whether more than 80% of income is derived from Eskom-related services.
• Whether Eskom controls working hours, supervision, or contract terms resembling employment.
• Whether the contract contains payment-for-no-work clauses.
• Prior SARS or client classification as a labour broker or personal services company.

Required evidence

• Valid, original, or certified copy of IRP30 for current tax year (if labour broker).
• Completed questionnaire with representative signature and date.

Supply, delivery and installation of additional mass meters at Kusile Power Station, Mpumalanga. Document issued 21 August 2025.

Eskom representative: Veronica Mpe

Form A: completed and signed (mandatory, 1 point)

Quality evaluation uses a scored checklist across five sections, with a total of 12 points available:

Section A — QMS documentation (7 points)

• QMS manual or scope document: 1 point
• Quality policy (top management approved): 1 point
• Quality objectives (top management approved): 1 point
• Document and record control (ISO 9001:2015 Clause 7.5): 1 point
• Control of nonconforming outputs (Clause 8.7): 1 point
• Nonconformity and corrective action (Clause 10.2): 1 point
• Internal audit (Clause 9.2): 1 point

Section B — QMS in operation (2 points)

• Organisation chart and responsibility matrix including quality function: 1 point
• Control of externally provided processes, products and services — evaluation, selection, monitoring and re-evaluation criteria: 1 point

Section C — Contract Quality Plan (1 point)

• Draft contract/project quality plan specific to scope, with QA deliverables per provided template (ISO 10005)

Section D — Quality Control Plan (1 point)

• Draft ITP or QCP covering all NEC scope of work activities (ISO 10005)

Section E — Additional requirements (1 point)

• Form A completed and signed: 1 point

Note: Category 3 quality requirements apply. Deliverables indicator = 1.

Supply, delivery and installation of additional mass meters at Kusile Power Station, Mpumalanga.

Quality deliverables required:

• QMS manual defining scope
• Approved quality policy and objectives
• Document control procedures
• Nonconformance and corrective action records
• Internal audit documentation
• Organisation chart with quality responsibilities
• Supplier evaluation, selection and monitoring criteria
• Draft contract quality plan (project-specific, ISO 10005)
• Draft inspection and test plan or quality control plan covering all NEC scope activities
• Completed and signed Form A

Applicable standards: ISO 9001:2015, ISO 10005

Specification references: 240-105658000, 240-109253698, 240-109253302

Category 3 quality requirements with ISO 9001:2015 compliance:

Required QMS documentation:

• QMS manual or scope document
• Top-management-approved quality policy and objectives
• Document and record control procedures (Clause 7.5)
• Nonconforming output control (Clause 8.7)
• Nonconformity and corrective action procedures (Clause 10.2)
• Internal audit procedures (Clause 9.2)

Operational evidence required:

• Organisation chart and responsibility matrix including quality function (Clause 5.3)
• Supplier evaluation, selection, monitoring and re-evaluation criteria (Clause 8.4)

Project-specific plans:

• Draft contract quality plan per provided template (ISO 10005, Ref 240-105658000 and 240-109253698)
• Draft inspection and test plan or quality control plan covering all NEC scope activities (Ref 240-105658000 or 240-109253302)

Additional: Form A completed and signed

Total quality score: 12 points

ISO 9001:2015 quality management system compliance required

Category 3 quality requirements apply

Form A must be completed and signed

Eskom requires supply, delivery and installation of additional mass meters at Kusile Power Station in Mpumalanga.

This tender document is a quality requirements form (Form A, Category 3, Rev 9) extracted from the full tender pack. It establishes the quality management framework bidders must accept.

Key quality obligations

• Tenderer must acknowledge and accept Eskom Supplier Quality Requirements per Specification 240-105658000
• Tenderer must accept ISO 9001 Standard requirements
• Category 3 classification applies (moderate risk/complexity supply)
• Post-award: contract execution monitoring and supplier quality performance monitoring will apply
• Eskom retains rights of access, rights to information, and authority to manage nonconformities
• All ISO 9001 clauses and quality principles are marked applicable

Form completion

• Section A: Tenderer to complete enquiry/contract number and description
• Section E: Tenderer's quality representative must sign and date
• Eskom quality representative (Veronica Mpe, Quality Assurance Officer) has already signed

Eskom quality representative

• Name: Veronica Mpe
• Role: Quality Assurance Officer
• Context: Eskom's designated quality representative for this tender

Scope: Supply, delivery and installation of additional mass meters at Kusile Power Station, Mpumalanga.

Quality requirements (Eskom Specification 240-105658000)

• Applicable category: Category 3 (clause 3.5.4)
• Pre-contract award quality requirements apply
• Tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements and ISO 9001 Standard

Post-contract award requirements

• Contract execution monitoring (clause 3.7.1)
• Supplier quality performance monitoring (clause 3.7.2)

Standard conditions applicable

• Eskom rights of access (clause 3.8.1)
• Eskom rights to information (clause 3.8.2)
• Preservation requirements (clause 3.8.3)
• Quality audits (clause 3.8.4)
• Management of nonconformities identified by Eskom (clause 3.8.5)
• Special processes (clause 3.8.6)

ISO 9001 requirements

• All clauses applicable: Context of the Organisation (4), Leadership (5), Planning (6), Support (7), Operation (8), Performance Evaluation (9), Improvement (10)
• All quality principles applicable: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship management

Main supplier and sub-supplier capability and capacity assessment (clause 3.6): not indicated as applicable for this tender

Quality compliance

• ISO 9001 certification or equivalent quality management system required
• Compliance with Eskom Specification 240-105658000 mandatory
• Form A (Category 3) must be completed and signed by tenderer's quality representative

Required form

• Form A (Rev 9): Acknowledgement and acceptance of Eskom Supplier Quality Requirements and ISO 9001 Standard — to be signed by tenderer's quality representative

Fraud and corruption hotline

• Telephone: 0800 11 2722
• Email: [email protected]

Note: No named SCM or technical contact person is stated in the extracted document.

Local content (SBD 6.2)

• Form: SBD 6.2 — Declaration Certificate for Local Production and Content for Designated Sectors
• Obligation: bidders must declare local content percentage and submit supporting schedules; signing certifies the declared percentage is accurate and verifiable

Required local content declarations

• Annex C (Local Content Declaration: Summary Schedule): must be submitted with the bid
• Annex D (Imported Content Declaration: Supporting Schedule): keep for verification for 5 years
• Annex E (Local Content Declaration: Supporting Schedule): keep for verification for 5 years

Calculation

• Formula: LC = [1 - x/y] × 100
• x: imported content in Rand
• y: bid price excluding VAT
• Exchange rate: SARB rate at 12:00 on the date of advertisement of the bid
• Proof of SARB exchange rates used must be submitted

Minimum threshold

• The stipulated minimum local content threshold for this bid is not filled in the extracted form

Post-award

• Challenges in meeting the minimum threshold after award must be reported to the dti for verification and directive

Disqualification risk

• Failure to submit the Declaration Certificate and Annex C by the stipulated deadline may disqualify the bid
• Incorrect or unverifiable data may result in remedies under Regulation 9.1 of the Preferential Procurement Regulations, 2022

Local content declaration (SBD 6.2)

• This is a designated sector tender; only locally produced or manufactured goods meeting the minimum local content threshold will be considered
• Bidders must complete and sign SBD 6.2 and submit Annex C with the bid
• Annexes D and E must be retained for 5 years for verification purposes
• The successful bidder must update Declarations C, D and E with actual values throughout the contract period
• Local content percentage must be calculated using SATS 1286:2011 formula with SARB exchange rates at 12:00 on advertisement date
• The Procurement Authority may verify local content compliance
• Incorrect or unverifiable data may trigger remedies under PPPFA Regulation 9.1

PAYE contractor classification questionnaire required for all service providers to Eskom.

Tax status determination

• Companies/CCs/Trusts: complete Evaluation Pack A to determine Personal Service Provider status.
• Individuals: complete Evaluation Pack B to determine Dependent Contractor status.

Key classification tests

• Residence: non-residents must sign Appendix 9 and refer to Eskom Group Tax.
• Employee exclusion: 3+ full-time non-connected employees qualifies for independent status (Appendix 1 + 8).
• Connected person services: if any connected person renders services personally, proceed to 80% income test.
• 80% income test: more than 80% from one client triggers Dependent Contractor / PSP classification (Appendix 7).
• Place, control and supervision: duties mainly at Eskom premises (>50%) plus Eskom control over manner of work triggers Dependent Contractor / PSP classification (Appendix 7).
• Dominant impression test: 11-factor assessment covering payment by deliverable, control of tools, exclusivity, sub-contracting rights, quality risk, presence obligation, financial dependence, organisational integration, benefits provision, office provision, equipment provision.

Required affidavits and declarations (sign where applicable)

• Appendix 1: affidavit confirming 3+ full-time non-connected employees.
• Appendix 2: affidavit confirming no connected person renders services personally.
• Appendix 3: affidavit confirming services not mainly at Eskom and not controlled/supervised by Eskom.
• Appendix 4: affidavit confirming not more than 80% income from one client.
• Appendix 5: affidavit confirming individual provides service (not people).
• Appendix 6: declaration as labour broker (with valid IRP30 certificate if applicable).
• Appendix 7: declaration as dependent contractor or personal service provider.
• Appendix 8: declaration as independent supplier or contractor.
• Appendix 9: declaration as non-resident.

Consequence of non-compliance

• PAYE will be withheld from all payments if required affidavits/declarations are not signed and submitted.
• IRP5 coding: 3601 for PSP/Dependent Contractor; 3616 for certain dependent contractor categories.

Submission of completed pack

• Email copy to: [email protected]
• Submit to Eskom contractor representative for referral to Eskom Group Tax Department, Megawatt Park if non-resident or complex classification.

Scope: supply, delivery and installation of additional mass meters at Kusile Power Station, Mpumalanga.

No further technical detail, quantities, or specifications recoverable from the extracted document.

Closing date: 6 November 2026 at 10:00

No other dates (briefing, site visit, clarification deadline) stated in the extracted document.

Fraud and corruption hotline: 0800 11 2722

Email: [email protected]

Bidding procedure enquiries:

• Contact person: not stated in extracted document
• Telephone: not stated
• Facsimile: not stated
• Email: not stated

Technical enquiries:

• Contact person: not stated in extracted document
• Telephone: not stated
• Facsimile: not stated
• Email: not stated

Submission address:

• Bid box street address: not stated in extracted document — obtain from Eskom procurement office

Service/delivery address:

• Kusile Power Station, Mpumalanga

Submission method: physical delivery to bid box only. Street address not stated in the extracted document — bidders must obtain the correct address from the Eskom procurement office.

Format requirements:

• Use official forms provided; do not re-type.
• Late bids will not be accepted.

Returnable documents:

• SBD 1 (Invitation to Bid): completed bidder and contact details, signed as offer cover page.
• SBD 7 (Contract Form): to be completed and signed by the successful bidder after award.
• SARS TCS PIN or printed TCS certificate.
• CSD registration number (where no TCS PIN is available).
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Late delivery.
• Submission on re-typed forms instead of official forms.
• Failure to provide tax compliance or CSD particulars.

Tax compliance evidence:

• SARS TCS PIN, or printed TCS certificate, or CSD number where TCS PIN unavailable.
• Consortium/joint venture/sub-contractor members: each submits separate TCS/PIN/CSD.

Authority: proof of signatory authority (e.g. company resolution) required.

Evaluation framework: Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations.

Preference point system: not explicitly stated in the extracted document — likely 80/20 or 90/10 under PPPFA.

Minimum qualifying criteria (stated):

• Valid SARS TCS PIN or printed TCS certificate.
• CSD registration (where TCS PIN unavailable).
• B-BBEE compliance (SBD 6.1 required for preference points).
• Local content declaration (SBD 6.2).
• Not a person in the service of the state (directors/members included).
• Foreign suppliers: must be RSA resident, have a branch, permanent establishment, source of income, or tax liability in RSA; otherwise TCS PIN not required but CSD registration applies.

Evaluation stages: functionality/technical evaluation not detailed in extracted text; price and preference points apply under PPPFA.

Note: Specific scoring split, minimum qualifying score, and detailed weightings not recoverable from the provided document extract.

Scope: supply, delivery and installation of additional mass meters at Kusile Power Station.

Location: Kusile Power Station, Mpumalanga province.

Quantities, specifications, standards, and service levels: not stated in the extracted document.

Pricing format: not stated in extracted document.

Bid security, bonds, guarantees, retention: not stated.

Payment terms: not stated.

Financial capacity/turnover requirements: not stated.

Tax compliance:

• SARS TCS PIN required, or printed TCS certificate.
• Apply via eFiling at www.sars.gov.za.
• Where no TCS PIN available: CSD registration number mandatory.

CSD registration:

• Required where TCS PIN is unavailable.
• All consortium/joint venture/sub-contractor members must submit separate TCS certificate/PIN/CSD number.

B-bbee:

• SBD 6.1 (Preference Points Claim) required for B-BBEE points.
• SBD 6.2 (Local Production and Content declaration) required.
• Specific B-BBEE level threshold not stated in extracted document.

CIDB: not applicable (supplies, not construction works).

Foreign supplier status:

• Must disclose: RSA residency, branch in RSA, permanent establishment in RSA, source of income in RSA, tax liability in RSA.
• If "no" to all five questions: TCS PIN not required, but CSD registration still required.

State employment exclusion:

• No bids from persons in service of the state, or companies/CCs with directors/members in service of the state.

Returnable declarations:

• SBD 4 (Declaration of Interest): disclose state employment and connections.
• SBD 8 (Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): no collusion, independent pricing.
• Authority to sign / board resolution.

Foreign supplier questionnaire — five mandatory disclosures:

• RSA residency
• Branch in RSA
• Permanent establishment in RSA
• Source of income in RSA
• Tax liability in RSA

Consequence: if "no" to all five, no TCS PIN required; CSD registration still required.

Fraud and corruption reporting: 0800 11 2722 / [email protected]

Bidding procedure and technical enquiry contacts: not completed in the extracted form — names, telephone numbers, facsimile numbers and email addresses are blank fields. Bidders must obtain these from Eskom's procurement office.

Document effective date: 21 February 2025

Review date: February 2030

Closing date and time are not stated in this document.

Fraud and corruption hotline: 0800 11 2722

Email: [email protected]

Named contacts, submission address and delivery address are not stated in this document.

Returnable form required:

• Annexure D (Integrity Declaration Form): declares conflicts of interest, fair tendering practices, and shareholding/beneficiary information. Must be fully completed, signed and submitted by the stipulated deadline.

Submission method and closing details are not stated in this document.

This document does not contain evaluation criteria. The Integrity Declaration Form is a compliance returnable, not a scoring instrument.

Disqualification grounds stated in this form:

• Bid rigging, collusion, or abuse of Eskom's procurement process.
• Fraud or improper conduct in relation to procurement.
• False declaration of any information in this form.
• Presence on National Treasury's Database of Restricted Suppliers.
• Presence on the Register for Tender Defaulters.
• Conviction of fraud or corruption in procurement processes within the past 5 years.
• Failure to disclose Eskom employment or related-party relationships.

Mandatory returnable:

• Annexure D (Integrity Declaration Form): discloses conflicts of interest, shareholding structure, and fair-tendering compliance.

Disclosures required:

• Whether any employee/director/shareholder/member/partner/owner is an Eskom employee, consultant, contractor or director.
• Whether any such person is involved in tender specification, evaluation, adjudication or negotiation.
• Relationships with other tenderers in this process (controlling partners, common third parties).
• Full shareholding/beneficiary details for individuals and entities.

Prohibitions checked:

• National Treasury Database of Restricted Suppliers.
• Register for Tender Defaulters (Prevention and Combatting of Corrupt Activities Act).
• Convictions for fraud or corruption in procurement within past 5 years.
• Prohibition by international financial/lending institutions or development/funding agencies.
• History of failing to meet contractual obligations with the State or State-Owned Entities.

Joint ventures: each JV member must complete the declaration separately.

Closing date and time: 6 November 2026 at 10:00

Submission method: not stated in the available document extract — bidders must confirm channel with Eskom

Scope: supply, delivery and installation of additional mass meters at Kusile Power Station, Mpumalanga

Note: the extracted document is a conflict-of-interest declaration template, not the technical specification. The full tender pack should contain detailed meter specifications, quantities, installation locations within Kusile, and commissioning requirements.

Returnable forms required:

• Supplier Declaration of Interest: discloses whether any director, shareholder, member or partner is an Eskom employee or director, or connected to one; also discloses business courtesies given or received in the last 12 months and any other services rendered to Eskom group entities or strategic suppliers. Must be completed, signed under oath, and submitted with the bid. A false declaration exposes the supplier and signatory to action by Eskom.

CSD registration and tax compliance status: required as standard for all Eskom tenders — bidders must verify current status on the Central Supplier Database and with SARS.

Authorisation requirements (from the attached Eskom form):

• The bidder must submit a completed Authorisation Form (240-15811258 Rev 2, effective 8 November 2024)
• Form category must match the bidder's legal structure: company, close corporation, partnership, joint venture, sole proprietor, or trust
• Companies: certified board resolution authorising the signatory
• Close corporations: certified members' resolution authorising the signatory
• Partnerships: all partners must sign, or sufficient partners to bind the partnership
• Joint ventures: power of attorney from all members, certified JV agreement showing joint and several liability, lead member designation, and work/payment ratios
• Trusts: certified board of trustees resolution authorising the signatory
• All bidders must complete the signatory table: name, designation, capacity, signature, and date
• The authorised representative must have authority to submit the tender and sign all related documents and any resulting contract

Appendix H — Contractors' PAYE Evaluation Questionnaire (Labour Taxation Questionnaire)

• Mandatory for bidders providing labour or personnel to Eskom.
• Complete all questions marking Yes/No; do not omit questions relating to the bidder's specific circumstances.
• Signed by a representative confirming accuracy and ongoing obligation to report changes.

Tax compliance — PAYE

• Bidders must complete Appendix H (Contractors' PAYE Evaluation Questionnaire) if providing labour or personnel to Eskom.
• Labour brokers must submit a valid, original or certified copy of an IRP30 for the current tax year within 30 days of request.
• The questionnaire assesses whether the bidder may be classified as a labour broker or personal services company under SARS rules.

Key assessment areas

• Whether payment is received for providing "people" or labour
• Labour broker status and IRP30 availability
• Whether services are rendered through a company, close corporation or trust
• Whether connected persons (shareholders, members, beneficiaries, relatives) personally provide services
• Employment of four or more full-time employees excluding connected persons
• Eskom-supplied training and its nature
• Freedom to choose tools, equipment, staff, materials and technology
• Use of Eskom-supplied tools or equipment
• Income concentration: whether more than 80% of annual income derives from Eskom services
• Eskom control over working hours (prescribed hours, not allowable hours)
• Eskom supervision and control, with nature to be stated
• Employment contract elements (job titles, reporting structure, fixed hours, employment benefits, performance bonuses excluding delivery penalties)
• Payment clauses entitling payment without work being done
• Prior SARS or client classification as labour broker or personal services company
• Changes to such classification, with elaboration required

Representative obligation

• A representative must sign confirming accuracy of all information provided.
• The bidder must inform Eskom of any changes to the information while receiving payment.

Environmental evaluation

• Minimum weighted average score: 70%
• Maximum score: 2 points
• Scoring: pass/fail per requirement (Y/N/N/A)
• Requirements assessed:

1. Environmental Policy aligned with ISO 14001:2015, signed by CEO or COO
2. Waste Management Plan

• Both requirements must be met to achieve full marks
• Final score calculated as percentage of maximum 2 points

Scope: supply, delivery and installation of additional mass meters at Kusile Power Station, Mpumalanga

Environmental deliverables required:

• Environmental Policy compliant with ISO 14001:2015
• Waste Management Plan

Both documents must be signed by the company's CEO or COO where applicable

Environmental compliance

• ISO 14001:2015-aligned Environmental Policy required
• Waste Management Plan required
• Both must be signed by CEO or COO
• Minimum environmental score: 70% to be considered for award

Note: this document covers only environmental evaluation criteria. Other standard compliance requirements (CSD, tax, B-BBEE, CIDB) are not contained in this extract.

ISO 14001:2015 Environmental Policy

• Must be signed by CEO or COO
• Required as part of environmental documentation submission

Minimum qualifying threshold: 70% weighted average score required for tender to be considered

Scope: supply, delivery and installation of additional mass meters at Kusile Power Station, Mpumalanga. Tenderers must confirm via the Acknowledgement Form whether bidding for whole or part of the works/services/supply identified in the specification and/or works information.

Closing

• Date and time: 6 November 2026 at 10:00 SAST (GMT+2).
• Time determined by Telkom time signal; strictly adhered to.

Compulsory site visit/clarification meeting

• Attendance mandatory; failure to attend disqualifies.
• Date, time and venue: stated in Tender Data (not specified in this document).

Tender validity

• Hold tender valid for acceptance within validity period after submission deadline.
• Extend if requested by Eskom; no modification permitted during extension.

Clarification deadline

• Queries must be submitted before closing time for clarification of queries.
• Responses published on Eskom Tender Bulletin and NT e-Tender Portal.

Compulsory site visit and/or clarification meeting mandatory; failure to attend disqualifies. Details in Tender Data.

Enquiries and communication

• All communication must be with the Eskom Representative only, in writing, in English.
• Eskom takes no responsibility for non-receipt of communications.
• Tenderers must monitor Eskom Tender Bulletin and NT e-Tender Portal for addenda and clarification responses.

Submission address

• Address, tender box, facsimile number or email: specified in Tender Data (not stated in this document).

Note: No named contact person, telephone number or email address appears in the provided document text.

Submission method and packaging

• Submit one complete original tender plus one complete hard copy of the original tender.
• Eskom may also require one additional complete soft copy in electronic format.
• Tenders must be in English, completed in ink, not pencil.
• Seal the original and copy as separate packages marked "ORIGINAL" and "COPY".
• Place both packages in an outer envelope marked "CONFIDENTIAL" with only the Eskom address and Invitation to Tender number on the outside.
• Each inner package must show the Eskom address, Invitation to Tender number, tenderer name and contact address.
• Eskom will not accept tenders submitted telephonically or by email unless stated otherwise in the Tender Data.
• Proof of posting or courier delivery is not accepted as proof of delivery.
• Eskom employees may not deposit tenders on behalf of tenderers.

Disqualification risks

• Late tenders: none accepted, regardless of reason.
• Missing complete hard copy.
• Unsigned original tender.
• Outer package not sealed or incorrectly addressed.
• Misplacement or premature opening due to incorrect sealing or marking.

Returnable forms

• Acknowledgement Form: confirms whether tender is for whole or part of works/services/supply.
• Authority to act as agent: authenticated copy required where an agent submits on behalf of a principal.
• SD&L Undertaking: must be completed and submitted by contract award; omission means no contract award consideration.
• Proof of two financial institutions for performance security (if required).

Original tender plus one complete hard copy required; soft copy may be required. Proof of posting or courier not accepted. Late tenders not accepted. No responsibility for misplacement or premature opening if incorrectly sealed or addressed. Time strictly SAST via Telkom time signal.

Evaluation stages and scoring

• Basic compliance check: non-compliant tenders are non-responsive.
• Mandatory tender returnables: missing documents render tender non-responsive.
• Pre-qualification criteria: applied after basic compliance; no double-dipping across phases.
• Functionality (if applicable): minimum threshold must be met/exceeded to proceed; score stated in Tender Data.
• Financial analysis: Eskom assesses financial risk; insufficient mitigating factors or excessive risk may disqualify.
• Price evaluation: per criteria in Tender Data, considering CPA, FOREX, commodity increases, discounts, NPV, forecasted invoicing rates.
• B-BBEE scoring: based on CSD report or certificate/affidavit.
• Ranking: price score plus B-BBEE score, highest to lowest per PPPFA.
• Objective criteria: may become contractual conditions; negotiated first with highest-ranked tenderer, then second and third if needed.

Arithmetical errors

• Amount in words governs over figures.
• Line item total governs over unit rate; unit rate corrected accordingly.
• Gross decimal misplacement: line item total governs, unit rate corrected.
• Total of prices governs: tenderer asked to revise selected item prices to achieve tendered total.
• Eskom may reject tender if tenderer refuses correction.

Reverse e-auction

• Eskom reserves the right to use reverse e-auction; indicated in enquiry if applicable.
• Tenderers submit complete tender without prices; any prices included are disregarded.

Minimum thresholds

• Functionality minimum: as stated in Tender Data (specific score not provided in document).
• B-BBEE pre-qualification: proof required at submission deadline if stated as pre-qualification criterion; otherwise zero points but not disqualified.

Point system

• PPPFA-aligned: price plus B-BBEE preference points.

Scope

• Supply, delivery and installation of additional mass meters at Kusile Power Station, Mpumalanga.

Sub-contracting restriction

• 100% sub-contracting of the scope of work is prohibited; such tenders are ineligible and disqualified.

Site familiarisation

• Compulsory site visit and/or clarification meeting required; details in Tender Data.

SHEQ requirements

• Tenderers must demonstrate safety, health, environmental and quality systems, policies and capabilities at contract award.
• All SHEQ costs and personnel must be reflected in the tender for Eskom's assessment.

Insurance

• Eskom's insurance may not provide full cover; tenderers advised to seek qualified advice on additional insurance needs.

Tenderers must provide reasonable proof of safety, health, environmental and quality (SHEQ) systems, policies and capabilities at contract award. All SHEQ costs and personnel must be reflected in the tender for Eskom assessment. Mandatory returnables required by submission deadline; other returnables for contract award must be submitted before award. Valid, current certificates/documents required for tender validity period and up to contract award.

Prices fixed for contract duration unless enquiry provides otherwise. All duties, taxes including VAT and levies included, based on rates 14 days before submission deadline. Prices in ZAR unless instructed otherwise; exchange rate and base date per Invitation to Tender. Alterations only for compliance with Eskom Representative instructions or to correct errors; all alterations initialed by all signatories. No correction fluid or tape. Alternative tenders only with main tender and if permitted. Clarifications during evaluation may not change prices or substance except for arithmetical error correction.

Pricing format and terms

• Fixed rates and prices for contract duration; no contract price adjustment except as provided in the Enquiry.
• All duties, taxes (including VAT) and levies included in rates and prices; based on rates applicable 14 days before submission deadline.
• Prices in South African Rand unless otherwise instructed; exchange rate and base date as stipulated in Invitation to Tender.
• Part payment in other currencies may be provided for in selected conditions of contract.

Performance security

• If required: tenderer must name minimum two financial institutions to approach for security.
• Eskom may reject unsuitable financial institutions.

Financial capacity

• Eskom evaluates financial statements to assess risk; high risk or insufficient mitigation may disqualify.

Cost of tendering

• No compensation for tender preparation, submission or negotiation costs, including testing costs.

Legislative and regulatory compliance

• National Treasury instructions including CSD registration.
• CIDB regulations for construction works: proof of registration mandatory at tender closing; proof of application acceptable at deadline with full registration by contract award.
• dti designated materials: specified local percentage gatekeeper must be met; failure renders tender non-responsive.
• PPPFA regulations.
• Amended B-BBEE Codes.
• Coida.
• OHS Act.
• Eskom SHEQ requirements.

B-BBEE requirements

• Pre-qualification: proof of B-BBEE level (certificate/CSD number/CSD report) required at submission deadline if stated as pre-qualification criterion; missing proof disqualifies.
• PPPFA point allocation: CSD report or certificate/affidavit accepted; missing or fraudulent/expired documents score zero but do not disqualify if otherwise responsive.
• Sub-contracting to designated groups: sub-contractor B-BBEE status, CSD number or certificate/affidavit required at submission deadline.
• Fraudulent B-BBEE certificate/affidavit or fronting: reported to B-BBEE Commissioner, suspension from all State Owned Company business up to 10 years, potential criminal prosecution.

Tax and other registrations

• Valid, current tax compliance; SARS TCS or tax pin as per NT instructions.
• CSD registration mandatory.

Sheq

• Reasonable proof of safety, health, environmental and quality systems, policies and capabilities at contract award.

Agent authority

• Authenticated copy of authority to act as agent required where applicable.

Compliance with OHS Act and Eskom SHEQ requirements mandatory. SHEQ systems, policies and capabilities must be in place at contract award; costs and personnel reflected in tender. CIDB proof required at tender closing for construction-related work; application proof acceptable at deadline with full registration by contract award. Grounds for rejection include influencing tender processing, collusion, bid rigging or fraud.

Contract documents revised for addenda, included returnables, negotiated changes, other agreed revisions. Both parties sign original and one copy of Form of Agreement.

Performance security: name minimum two financial institutions; Eskom may reject unsuitable institutions.

Legislative compliance: NT instructions (CSD), CIDB, dti designated materials, PPPFA, Amended B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements. SHEQ proof required at contract award. CIDB proof mandatory at closing; application proof acceptable with full registration by contract award.

Reverse e-auction: Eskom reserves right; indicated in enquiry if used. Tenderers submit complete tender without prices; included prices disregarded.