Supply and delivery of pneumatic actuator spares, breathers and blowers to matimba power station — 5-year as-and-when-required contract

Closing: 2 November 2026 at 10:00

Quality evaluation — Category 3 (Quality Requirements)

Total quality score: 14 points

Section A: ISO 9001 QMS documentation (7 points)

• A.1 QMS Manual or scope document (1)
• A.2 Quality Policy approved by top management (1)
• A.3 Quality Objectives approved by top management (1)
• A.4 Document and record control (Clause 7.5) (1)
• A.5 Control of nonconforming outputs (Clause 8.7) (1)
• A.6 Nonconformity and corrective action (Clause 10.2) (1)
• A.7 Internal audit (Clause 9.2) (1)

Section B: QMS in operation (2 points)

• B.1 Organisation chart and responsibility matrix including quality function (Clause 5.3) (1)
• B.2 Supplier/subcontractor assessment, selection and audit process with evidence of implementation (Clause 8.4) (1)

Section C: Contract Quality Plan (1 point)

• Draft Contract Quality Plan specific to this scope (ISO 10005), covering consistency strategy across units, roles, responsibilities and experienced resource allocation

Section D: Spare verification (1 point)

• Spare verification checksheet with spare specification (non-OEM suppliers)

Section E: Additional requirements (3 points)

• E.1 Form A completed and signed (1)
• E.2 Preservation procedure (1)
• E.3 Actuator preservation record (1)

Scope: Supply and delivery of pneumatic actuators to Matimba Power Station

Duration: 5 years, as-and-when-required basis

Location: Matimba Power Station, Limpopo

Quality deliverables required:

• Documented QMS complying with ISO 9001:2015 (certification not mandatory, documented compliance accepted)
• Draft Contract/Project Quality Plan demonstrating consistency of design and philosophies across all units, with clear identification of roles, responsibilities and experienced resource allocation
• Preservation procedure and actuator preservation records
• Spare verification checksheet with specifications (for non-OEM suppliers)
• Supplier/subcontractor management process with evidence of implementation

Quality system: ISO 9001:2015 compliance required; certification preferred but documented non-certified QMS accepted

Returnable forms and documents to submit:

• Form A (completed and signed)
• QMS Manual or scope document
• Quality Policy and Quality Objectives (top management approved)
• Document control, nonconforming output control, corrective action and internal audit records/procedures
• Organisation chart and responsibility matrix
• Supplier/subcontractor evaluation and audit evidence
• Draft Contract Quality Plan
• Spare verification checksheet with specifications
• Preservation procedure
• Actuator preservation record

Environmental evaluation form for medium risk activities at Matimba Power Station.

Document reference: F/240/043, Revision 3

Template identifier: 240-144786595

Alternative template: F/114/031

Reference document: PG/240/006

This is a standardised environmental assessment tool used to evaluate contractor capability for work with potential environmental impact. The evaluation covers seven elements weighted to a total of 100 points, with an 80% minimum threshold for approval.

Activity definition: medium risk work includes operational contracts of 1-2 years duration that have potential to impact the environment and require an appointed Environmental Coordinator / Representative.

Effective date: 8 August 2024

Review date: 8 August 2027

Environmental evaluation — minimum threshold: 80/100

Scoring breakdown:

• Environmental Coordinator / Representative: 10 points

• Required: basic environmental training (e.g. introduction to EMS)

• Required: detailed signed Site Environmental Representative Appointment Letter

• Full marks only if both training and appointment letter are provided

• Environmental Policy: 10 points

• Must be signed

• Must commit to environmental compliance and duty of care / pollution prevention

• Zero if policy missing or commitments absent

• Environmental Management Plan (EMP): 15 points

• Must be approved by management and by Eskom client representative

• 15 points: addresses 85-100% of expected environmental impacts and risks for this scope

• 8 points: addresses 35-50% of impacts

• 0 points: below 35% or not submitted

• Waste Management Plan (WMP): 15 points

• Must be approved by management

• 15 points: identifies and mitigates 85-100% of waste streams for this scope

• 8 points: 35-50% coverage

• 0 points: below 35% or not submitted

• Spillage Containment Procedure: 20 points

• Must describe emergency management (chemical spills, incidents)

• 20 points: 85-100% coverage of emergency scenarios for this scope

• 10 points: 35-50% coverage

• 0 points: below 35% or not submitted

• Aspects and Impacts Register: 15 points

• Must identify, assess and provide controls / mitigations for this scope

• 15 points: 85-100% alignment with scope

• 8 points: 35-50% alignment

• 0 points: below 35% or not submitted

• Method Statement: 15 points

• Must demonstrate adequate understanding of the full project scope

• 15 points: 85-100% scope coverage

• 8 points: 35-50% coverage

• 0 points: below 35% or not submitted

Minimum weighted final score to proceed: 80%

Scope classification: medium risk activity

• Operational contract with potential environmental impact
• Typical duration: 1 to 2 years
• Requires appointment of an Environmental Coordinator / Representative

Environmental deliverables required:

• Signed Site Environmental Representative Appointment Letter
• Signed environmental policy (compliance and pollution prevention commitments)
• Environmental Management Plan (management and client approved)
• Waste Management Plan (management approved)
• Spillage Containment Procedure (chemical spills, incident response)
• Environmental Aspects and Impacts Register
• Method Statement demonstrating scope understanding

Environmental compliance — minimum 80% score required on evaluation

Required evidence:

• Environmental Coordinator / Rep with basic EMS training and signed appointment letter
• Management-approved environmental plans and procedures
• Client representative approval of Environmental Management Plan

Assessment workflow:

• Assessed by: designated assessor
• Reviewed by: Senior Advisor
• Approved by: Environmental Manager

Scope: Supply and delivery of pneumatic actuators to Matimba Power Station.

Contract period: Five (5) years.

Delivery basis: As-and-when required.

Mandatory returnable: E-Tendering Training Acknowledgement Form must be fully completed and submitted to Eskom within the prescribed period.

Disqualification: Failure to fully complete and submit the form will render the tenderer non-responsive and result in disqualification from the procurement process.

Evaluation requirement: Bidders must confirm self-training via the e-Tendering Noddy Guide, video, or clarification meeting.

Returnable document: The completed acknowledgement form must be submitted with the bid.

Non-compliance: Failure to submit renders the bidder non-responsive and disqualified.

Scope: Supply and delivery of pneumatic actuators to Matimba Power Station.

Contract period: Five (5) years.

Delivery basis: As-and-when required.

Packaging requirements:

• Individual packing to protect parts during transport and storage with identification labels.
• Packaging to prevent moisture ingress, dust, foreign object damage.
• Different spare types packaged separately for separate storage.
• Spares identifiable without opening packaging.
• Packaging material to withstand harsh weather during transport, or be protected against such conditions.
• Where possible, positive identification through packaging; otherwise packaging allows opening/closing while maintaining integrity.
• Delivery packaging must show: order number, physical addresses of Matimba Power Station and supplier, supplier contact details, delivery note number.

Closing date: 2 November 2026 at 10:00

No compulsory briefing or site visit mentioned in this document.

Scope: Supply and delivery of pneumatic actuator spares as stock items on an as-and-when required basis for 5 years to Matimba Power Station, Limpopo.

Items (31 line items, estimated 5-year quantities):

• Breathers (13 types): filter, spin-on, air filter, air indicator, polypropylene, desiccant (DC-2, DC-3), feed water, Purolator, silica gel, transformer types. Quantities range from 10 to 200 EA each.
• Pneumatic actuators (14 types): various sizes (50 mm to 600 mm valve connections), pressure ratings 4–10 bar, travel 90° or linear, materials (stainless steel, aluminium, steel), operation (air, electro-pneumatic, spring return, double acting), with positioners (YTC, YTS), mounting brackets, couplers. Quantities 10–50 EA each.
• Blowers (3 types): air/rotary 103 m³/hr 11 kW, lobe blower 1980–3810 m³/hr 37 kW, positive rotary 0.36 cm³/s 30 kW. Quantities 10–20 EA each.

Key requirements:

• Spares must match exact installed specifications; supplier responsible for verifying correctness, may consult original equipment manufacturer.
• Employer may grant plant access for verification.
• Supplier to provide brochures, GA drawings, certificates, data sheets on request.
• Testing witnessed by Eskom System Engineer where required.
• Defective/incorrect spares replaced at supplier cost.
• Lead times for all items must be submitted with tender.
• QC evaluation on delivery with end-user; inspection before payment.
• Test certificates, material certificates, manuals, data sheets required where applicable.

Contractor reports to relevant Eskom personnel with QC documents and progress reporting on delivery.

Contract Manager assures SOW implementation, follow-up, advice, consultation, random reviews, audits, and correction of deviations.

Supplier verifies spare correctness against installed equipment; may consult original supplier.

Employer may make engineers/employees available for information verification.

Employer may hold clarification sessions for prospective suppliers.

Supplier submits lead times for all items with tender.

Supplier must have capability to verify spare specifications against installed equipment, including consulting original equipment manufacturers. No explicit experience or qualification thresholds stated.

Quality standards: ISO 9001 Quality Management Systems.

QC evaluation of equipment with end-user on deliveries and invoices.

All spares inspected before payment processing.

No incorrect, damaged, or faulty spares accepted.

Test certificates, material certificates, manuals, data sheets, and signatures required where applicable.

Supplier to provide additional information (brochures, GA drawings, certificates, detailed specifications) on request.

Testing witnessed by Eskom System Engineer where required.

Non-compliance or inferior quality: supplier must rectify faults or supply new spare at own cost.

Pricing schedule not provided in this document. Estimated 5-year quantities per item listed in technical specifications. Supplier to provide lead times for all items with tender.

Contract period: 5 years, as-and-when required basis.

Estimated quantities per item over 5 years provided (see technical specifications).

No pricing format, bid security, performance guarantee, retention, payment terms, or financial capacity thresholds stated in this document.

Normative references (supplier must comply):

• ISO 9001 Quality Management Systems
• Occupational Health and Safety Act
• Eskom Safety, Health, Safety, Environmental and Quality Policy 32-727

No specific B-BBEE level, CIDB grade, CSD registration, tax clearance, CIPC, professional registration, or local content thresholds stated in this document.

Compliance required with:

• Occupational Health and Safety Act
• Eskom Safety, Health, Safety, Environmental and Quality Policy 32-727

Employer to notify contractor of any equipment/spares upgrades or modifications; contractor to supply modified spares accordingly.

Clarification sessions at employer's discretion.

Supplier liable for cost of incorrect/defective spares.

This is an acknowledgement form for Eskom SHE (Safety, Health, Environment) rules and requirements. It does not contain tender-specific scope details beyond the general procurement of pneumatic actuators for Matimba Power Station. The form requires signature by an authorised person (CEO/Director/Managing Director) and two witnesses, confirming receipt and understanding of listed SHE documents. This is a standard Eskom contractor compliance form, not a description of goods or services.

Closing date: 2 November 2026 at 10:00

Submission method: not stated in the extracted document — bidders must confirm with Eskom directly

Scope: supply and delivery of pneumatic actuators to Matimba Power Station

Contract duration: five (5) years

Delivery basis: as-and-when-required

Location: Matimba Power Station, Limpopo

Post-award obligation: the supplier must align company processes to Eskom's SHE requirements (policies, procedures, standards)

Contractor management: the main supplier must demonstrate selection criteria for any subcontractors, notify Eskom prior to appointment, ensure adequate resources and competencies, monitor SHE compliance through audits, and provide grounds for termination of subcontractor work

Eskom reserves the right to verify contractor credentials and may request testimonials, references, and client contact details for previous similar work

Financial penalties apply for SHE non-conformances by the main supplier or any tier of subcontractor/supplier

No financial compensation claims permitted for work stoppages initiated due to SHE-related issues

Mandatory SHE documents to obtain and acknowledge (sign for receipt and understanding):

• Eskom contractor Health and Safety requirements standard 32-136
• Provided SHE specification
• Occupational Health and Safety Act 85 of 1993
• Mine Health and Safety Act (where applicable)
• Compensation for Occupational Diseases and Illnesses Act 130 of 1993
• National Environmental Management Act 107 of 1998
• Eskom Safety, Health, Environmental and Quality Policy 32-727
• Life-saving Rules 240-62196227
• Eskom Procedure on Smoking 32-36
• Eskom Incident Management Procedure 32-95

Post-award: full alignment of company processes to Eskom SHE requirements required

Induction: all employees and contractors must undergo Eskom induction and company induction

Eskom may verify compliance and request proof of previous similar work

Scope

• Supply and delivery of pneumatic actuators to Matimba Power Station
• Duration: five (5) years
• Basis: as-and-when-required
• Addendum Rev 1 extends the closing date from 06 March 2026 to 20 March 2026
• Issued by: Minah Mabebo, Procurement Officer, on 04 March 2026

Closing date: 20 March 2026 at 10:00

Original closing: 06 March 2026

Extended by: Addendum Rev 1 dated 04 March 2026

Note: The tender record shows 02 November 2026; the addendum specifies 20 March 2026. Bidders should verify the correct date with Eskom before submitting.

Procurement contact

• Name: Minah Mabebo
• Role: Procurement Officer
• Organisation: Eskom Holdings SOC Ltd
• Note: No email or telephone provided in the addendum; bidders must obtain contact details from the original tender document or Eskom's SCM office.

Scope

• Supply and delivery of pneumatic actuators
• Destination: Matimba Power Station, Limpopo
• Contract duration: five (5) years
• Ordering basis: as-and-when-required
• No quantities specified in the addendum — bidders must refer to the original tender document for specifications and estimated volumes.

Closing date revised: 20 March 2026

Original closing date: 06 March 2026

Addendum date: 04 March 2026