Catering services for the NLC fraud awareness campaign 2026 - mpumalanga (nelspruit)

Bidding procedure enquiries:

• Contact: NLC (bidding procedure)
• Telephone: 012 432 1308

Technical enquiries:

• Contact: SCM (technical)
• Telephone: 012 432 1302
• Email: [email protected]

General RFQ enquiries:

• Email: [email protected]
• Email: [email protected]

Submission address (email):

• [email protected]
• CC: [email protected]

Service delivery venue:

29 Road Street, Sonheuwel Dorp, Nelspruit, 1200, Mpumalanga

Method: email submission

Submission emails: [email protected] and CC [email protected]

Closing: 13 November 2026 at 11:00 (South African standard time)

Late or incomplete submissions are rejected, regardless of reason.

Bids must be written in English.

Returnable forms (all must be complete, signed by an authorised person, and submitted with the quotation):

• SBD 1 (Invitation to Bid): bidder details and the offer cover page.
• SBD 4 (Declaration of Interest): discloses directors'/shareholders' employment by an organ of state, relationships with the procuring institution, and related enterprises; false or incomplete disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims 20 points for specific goals under the 80/20 system.
• POPIA Consent Form: original signed consent to process personal information.
• B-BBEE certificate or sworn affidavit (EMEs/QSEs); for joint ventures a consolidated certificate/affidavit.
• Full CSD report with SARS tax compliance status.
• Valid certified copy of a municipality certificate of acceptability for food premises in Mpumalanga.
• Completed quotation.

Additional supporting documents (certified qualifications, membership certificates, COIDA proof) must be couriered to the SCM unit within 3 working days if the NLC requests them; failure renders the bidder non-responsive.

Evaluation follows five stages:

Stage 1 – closing and format: submissions must arrive by the closing time on the stated email; late bids are rejected.

Stage 2 – administrative compliance: all required documents must be submitted and properly signed; missing documents cause rejection.

Stage 3 – mandatory requirements: full SBD 4, a complete signed quotation, and a valid certified municipality certificate of acceptability for food premises in Mpumalanga are compulsory; failure disquualifies.

Stage 4 – price and specific goals (80/20 preference point system): maximum 80 points for price, maximum 20 points for specific goals. Price points are calculated using Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals breakdown (20 points):

• Black ownership: 8 points for 100% black ownership; 4 points for 51%–99%; 0 below 51%.
• Women ownership: 4 points for 100% women ownership; 2 points for 30%–99%; 0 below 30%.
• Youth ownership: 4 points for 100% youth ownership; 2 points for 30%–99%; 0 below 30%.
• Disability ownership: 4 points for 20% or more owners with disability; 2 points for 10%–20%; 0 below 10%. Evidence: IDs, CIPC report (within 3 months of closing), CSD report, B-BBEE certificate/affidavit, and a doctor's letter not older than 1 year confirming disability.

Stage 5 – due diligence, negotiation and award: the NLC may investigate the preferred bidder's information and may negotiate a best and final offer.

Catering for the Fraud Awareness Campaign 2026 in Mpumalanga, for 20 delegates.

Date: 20 November 2026, 09:00–16:30; lunch at 12:00.

Venue: 29 Road Street, Sonheuwel Dorp, Nelspruit, 1200.

Menu:

• Starch: 3 types (rice, dumpling, pap) – 20 portions
• Meat: 2 types (grilled chicken drumsticks & thighs, beef stew) – 20 portions
• Vegetables: 2 types (spinach, chakalaka) – 20 portions
• Salads: 2 types (green salad with lettuce, tomatoes, cucumber, olives, avocado; potato salad) – 20 portions
• Beverages: variety of cold drinks and 330ml fruit juice cans – 20

Special instructions:

• Bring condiments; drinks must be supplied on ice.
• The service provider must bring cutlery, plates, tablecloths, glasses, dessert bowls, toothpicks, and serviettes.
• Food warmers must have adequate warming capacity.
• Deliver food on time; late delivery is not tolerated.
• Salads must be mild, not spicy.
• No processed cheese.
• No extra greasy food.
• No dairy in vegetables (e.g. creamed spinach or cheese sauces).

Reporting and duration:

• The service provider reports to the NLC.
• Service is for one day only, starting after receipt of the appointment letter and purchase order.

No specific minimum experience, track record, or key personnel qualifications are stated.

Bidders may be asked to submit certified copies of qualifications, membership certificates, COIDA documents, etc., via courier within 3 working days of request; failure makes the bidder non-responsive.

B-BBEE ownership (black, women, youth, disability) is used for specific goals scoring, with evidence requirements as listed in the evaluation section.

No bid security, bond, guarantee, retention or payment terms are stated.

Pricing must be inclusive of all applicable taxes.

The contract value will be evaluated under the 80/20 preference point system (applies to RFQs valued up to R50 million).

No pre-bid turnover or financial capacity threshold is stated.

CSD: registration is mandatory; submit a CSD registration number and full CSD summary/report. The NLC will not award to an unregistered supplier (foreign suppliers with no local entity are exempt).

Tax: provide a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate; if unavailable, provide a CSD number. Bidders in JVs/consortia/subcontracting must each provide their own TCS/CSD evidence.

B-BBEE: a valid B-BBEE certificate or sworn affidavit (EMEs/QSEs) is required; a consolidated certificate/affidavit for joint ventures.

POPIA: original signed consent form.

Municipality certificate: valid certified copy of a certificate of acceptability for food premises in Mpumalanga Province.

COIDA: all employees must be covered under the Compensation for Occupational Injuries and Diseases Act; the NLC may request proof of registration and good standing with the Compensation Fund.

SBD forms: complete and sign SBD 1, SBD 4 and SBD 6.1.

Restrictions: bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are disqualified.

Local content: SBD 6.2 (Declaration for Local Production and Content) applies where relevant; NIP obligations apply to imported content.

Language: bids in English.

Procurement policy: evaluated under PPPFA and PPR 2022; 80/20 preference point system.

COIDA compliance: the bidder warrants that all its employees (including any subcontractors' employees) are covered under the Compensation for Occupational Injuries and Diseases Act, and that cover remains in force for the adjudication and any resulting agreement. The NLC may require documentary proof of registration and good standing with the Compensation Fund.

Food safety: a valid certified municipality certificate of acceptability for food premises in Mpumalanga is a mandatory requirement.

Duration: one day, from receipt of the appointment letter and purchase order.

Confidentiality: the RFQ contains confidential information; bidders may use it only to prepare their proposal and must not copy, disclose or convey it without written permission from the NLC. Copyright and intellectual property vest with the NLC.

Order of precedence: in a contradiction, the RFQ terms take precedence over any attached document or the bidder's proposal; where the RFQ is silent, the PPPFA applies.

Purchase order: no services may be rendered or goods delivered before an official NLC purchase order is received.

News releases: bidders may not make any news releases about the RFQ or award without NLC consent and coordination.

Supplier performance: the NLC conducts performance reviews; annual reviews for contracts longer than a year, completion reviews for shorter contracts, and ad-hoc reviews where non-performance is identified. Non-adherence to remedial action may escalate performance management actions.

Personal information: processing of bidder personal information follows POPIA and the NLC Data Privacy Policy; the NLC may share information with National Treasury's Restricted Suppliers Database and other legally required parties.

Collusion: collusive bidding leads to automatic disqualification and restriction from doing business with organs of state.

Canvassing: direct or indirect approaches to NLC officers between closing and award are prohibited.

Additional evaluation detail:

• Stages: (1) closing and format; (2) administrative compliance; (3) mandatory requirements; (4) price and specific goals (80/20); (5) due diligence, negotiation and award.
• Administrative compliance checks include signed SBD 1 and SBD 6.1, POPIA consent, B-BBEE certificate/affidavit, and full CSD report with SARS tax status.
• Mandatory requirements: SBD 4, a complete signed quotation, and a valid certified municipality certificate of acceptability for food premises in Mpumalanga.
• Specific goals (maximum 20 points): see main section for the sub-point allocations.
• Due diligence and negotiation: the NLC may verify information and may negotiate best and final offers, but negotiation must not disadvantage other bidders.