Awarded Tender: Cleaning services tender: dlrrd vhembe, limpopo

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The department of land reform and rural development is appointing a service provider to render standard cleaning and hygiene services at its vhembe district office in limpopo for a 36-month period. The most consequential requirement is the compulsory briefing session on 17 august 2026 at 11:00 in thohoyandou, which bidders must attend to remain eligible.

AI Document AnalysisMethodology1 document

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Document5-2-2-1-2026-2027-2LP.pdfReview complete

Description

Source: 5-2-2-1-2026-2027-2LP.pdf

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

15 sourced criteria

financial capacity

6 sourced criteria

pricing

4 sourced criteria

compliance returnables

20 sourced criteria

evaluation

7 sourced criteria

experience

Source analysis requires completion or review

personnel

Source analysis requires completion or review

equipment capacity

Source analysis requires completion or review

delivery contract

8 sourced criteria

equity registrations

9 sourced criteria

What the buyer was looking for

1Mandatory requirement

Compulsory briefing session: 17 August 2026 at 11:00, Vhembe District Office, Old Mutual Building, 62 Mphephu Drive, Thohoyandou, 0950; attendance is compulsory.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for TSHIMANGI ACCOMODATION AND CASH LOANS.

Qualified inference

Supported inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Contract Awarded

Award Information

Winning Supplier

Appointment of a service provider for the rendering of standard cleaning services and hygiene services for the department of land reform and rural development at vhembe district office limpopo province for a period of thirty- six (36) months

Award Details

Department of Agriculture, Land Reform and Rural Development

Organization Directors

Awards Won: TSHIMANGI ACCOMODATION AND CASH LOANS

View Supplier Intelligence

What the tender required and what the award supports

Compulsory briefing session: 17 August 2026 at 11:00, Vhembe District Office, Old Mutual Building, 62 Mphephu Drive, Thohoyandou, 0950; attendance is compulsory.

Signatory authority: proof of authority to sign (board resolution, member resolution, or partnership authorisation) must be attached on company letterhead; failure renders the bid non-responsive.

State employment restriction: bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered; bidders on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Sole agents/suppliers: must indicate market price after discount to other clients, or net profit percentage before tax, to allow price reasonableness assessment.

The tender is for the appointment of a service provider to render standard cleaning and hygiene services at the Vhembe District Office of the Department of Land Reform and Rural Development in Limpopo, for a period of 36 months.

Bids must be submitted on official forms, not retyped, and deposited in the bid box before closing time.

Compulsory briefing session on 17 August 2026 at 11:00, venue: Vhembe District Office, Old Mutual Building, 62 Mphephu Drive, Thohoyandou, 0950.

Technical enquiries: Akhona Qokolwana, Tel (015) 495 0639, Email [email protected].

Bid-related enquiries: Ms Daisy Mongwai, Tel (015) 495 1703, Email [email protected].

Additional contact: Mr Leshoka Mahloromela, Tel (015) 495 0622.

The SBD 1 form must be signed in original with black ink.

Bids must be deposited in the designated bid box at the specified address before closing time.

Compulsory briefing session on 17 August 2026 at 11:00 at Vhembe District Office, Old Mutual Building, 62 Mphephu Drive, Thohoyandou, 0950.

Scope: standard cleaning services and hygiene services for the Department of Land Reform and Rural Development at Vhembe District Office, Limpopo Province.

No detailed specifications (e.g., floor areas, frequency, consumables) are provided in the available document text.

Performance security: within 30 days of award, furnish security in the amount specified in SCC, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Sole agents or sole suppliers must indicate market price after discount to other clients, or net profit percentage before tax, to allow price reasonableness assessment.

Pricing: submit on SBD 3.3 (Pricing Schedule for professional services).

Payment: per GCC, payments made within 30 days of invoice submission, in Rand, unless otherwise specified in Special Conditions of Contract.

Performance security: successful bidder must furnish performance security within 30 days of contract award, amount specified in Special Conditions of Contract (not stated in available text).

Payment: within 30 days of invoice submission, in Rand.

Pricing must be submitted on SBD 3.3 (Pricing Schedule for professional services).

Preference points for specific goals require supporting documentation (e.g., ID, company registration, doctor's letter for disability, municipal account or lease for locality).

SBD 3.3 (Pricing Schedule for professional services): pricing details.

Bid submission: sealed envelope marked with bidder name and address, bid number (5/2/2/1/2026-2027/2LP) and closing date, deposited in the bid box at 70 Hans van Rensburg Street, 1st Floor, Polokwane, by 10 September 2026 at 11:00; late bids will not be accepted.

CSD registration: bidders must be registered on the Central Supplier Database and provide the reference number on SBD 1; tax compliance PIN or CSD number required, with each consortium/joint venture/subcontractor party submitting a separate PIN or CSD number.

Submission address: Department of Land Reform and Rural Development, 70 Hans van Rensburg Street, 1st Floor, Polokwane (bid box).

Bidders must register on the Central Supplier Database (CSD) and provide the reference number on SBD 1.

Sole agents or sole suppliers must indicate market price after discount or net profit percentage before tax.

Bids must be submitted in a sealed envelope with bidder name, address, bid number, and closing date; failure to comply disqualifies the bid.

Bids must be submitted on official forms, not retyped.

Returnable forms — all must be completed, signed and submitted with the bid:

SBD 1 (Invitation to Bid): signed in original with black ink; CSD reference number must be provided on this form.

SBD 4 (Declaration of Interest): discloses whether any director, shareholder, or controlling person is employed by the state or connected to the procuring institution; false declarations disqualify the bid.

Authority to Sign / Board Resolution: proof of signatory authority, on company letterhead, required for companies, closed corporations, partnerships, and joint ventures; failure to provide proof renders the bid non-responsive.

Submission requirements:

Deposit in the designated bid box at the Department of Land Reform and Rural Development, 70 Hans van Rensburg Street, 1st Floor, Polokwane.

Envelope must be sealed and marked with bidder name and address, bid number, and closing date; failure to comply disqualifies the bid.

Late bids will not be accepted for consideration.

CSD registration: bidders must be registered on the Central Supplier Database and provide the reference number on SBD 1.

Tax compliance: provide SARS Tax Compliance Status PIN or CSD number; each party in a consortium/joint venture/subcontract must submit a separate PIN/CSD number. No contract with a bidder whose tax matters are not in order.

State employment: bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Restricted suppliers: bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Proof of authority: signatory authority must be established via board resolution or equivalent, on company letterhead.

Price: maximum 80 points, scored using the formula Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.

Specific goals: maximum 20 points, allocated per the goals table in the tender (not fully reproduced in the available text).

Points for specific goals are verified against the Central Supplier Database and submitted documentation.

A consortium or joint venture may claim points based on the percentage of contract value managed or executed by its members.

The department may require substantiation of any preference claim before or after adjudication.

SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.

Preference point system: 80/20 (bid value equal to or below R50 million).

Special Conditions of Contract (SCC) supplement the GCC; where there is conflict, SCC prevails.

Penalties: for delayed delivery or performance, the purchaser may deduct a penalty calculated using the current prime interest rate per day of delay.

Termination: the purchaser may terminate for default, insolvency, or corrupt/fraudulent practices; restriction from doing business with the public sector may be imposed for up to 10 years.

Disputes: parties attempt amicable resolution, then mediation, then South African courts.

Prices: fixed at bid prices unless price adjustments authorised in SCC.

Taxes: local supplier responsible for all taxes until delivery; no contract with a bidder whose tax matters are not in order.

SBD 7 (Contract Form): successful bidder must complete and sign.

Contract period: thirty-six (36) months.

Preference points: 80/20 system applies (bid value equal to or below R50 million); price scores up to 80 points and specific goals up to 20 points; HDI claimants may not subcontract more than 25% of contract value to a non-qualifying enterprise.

A bidder claiming HDI points may not subcontract more than 25% of the contract value to an enterprise that does not qualify for the same or more HDI equity points.

Preference points: 80/20 system (price 80 points, specific goals 20 points).

Specific goals include: HDI (8 points), female (5 points), disability (2 points), youth (2 points), locality Limpopo (3 points).

Points are claimed via SBD 6.1 and verified against the CSD and submitted documentation.

Subcontracting restrictions apply for HDI points: a bidder claiming HDI points may not subcontract more than 25% of the contract value to an enterprise that does not qualify for the same or more HDI equity points.

B-BBEE: preference points claimed via SBD 6.1 under the 80/20 system; specific goals include HDI, female, disability, youth, and locality (Limpopo).

Local content: SBD 6.2 (Declaration for Local Production and Content) may apply, but not explicitly listed in the available text.

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