230 Johannes Ramokgoase Street - Pretora - Pretora - 0002
Organization Type
GOVERNMENT
Published
06 Nov 2026
OCDS Reference
ocds-9t57fa-177127
Summary
The department of home affairs requires one or more service providers to conduct auctions of state assets for its head office and across all nine provinces, for 36 months with a possible 24-month extension subject to satisfactory performance and available funds. The appointed provider will handle the auction process for surplus and redundant departmental assets on a national footprint. Bidders must be registered on the central supplier database, have tax matters in order with SARS, and submit a complete, signed set of returnable forms, since any omitted or unsigned form is a disqualification risk.
Key Requirements
Closing: bids close on 27 November 2026 at 09:00; late submissions will not be accepted.
National footprint: the service covers head office plus North West, Limpopo, Northern Cape, Free State, Western Cape, Mpumalanga, KwaZulu-Natal, Eastern Cape and Gauteng, so bidders must show capacity to operate in all these areas.
Contract term: 36 months, with a possible 24-month renewal dependent on satisfactory performance and the availability of funds.
Tax compliance: no award will be made unless an original SARS tax clearance certificate is in the department's possession; tax matters must be in order at award stage.
CSD registration: bidders must be registered on the Central Supplier Database before submitting.
Returnable forms: SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9 and an authority to sign or board resolution must all be completed and signed; any missing or unsigned form can disqualify the bid.
Performance security: the successful bidder must lodge a performance security within 30 days of award notification, in the amount stated in the Special Conditions of Contract, by bank guarantee, irrevocable letter of credit or certified cheque.
The Appointment of a service provider/s to conduct auction services (Assets) for Head Office, North West, Limpopo, Northern Cape, Free State, Western Cape, Mpumalanga, Kwazulu-Natal, Eastern cape and Gauteng for a period of thirty-six (36) months, with a possibility to renew for twenty-four (24) months, subject to satisfactory performance of the service provider and the availability of funds.
Tender context
Return to this tender’s issuing organisation, province, or category.
The appointment of a service provider/s to conduct auction services (assets) for head office, north west, limpopo, northern cape, free state, western cape, mpumalanga, kwazulu-natal, eastern cape and gauteng for a period of thirty-six (36) months, with a possibility to renew for twenty-four (24) months, subject to satisfactory performance of the service provider and the availability of funds.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Department of Home Affairs requires auctioneering service providers to dispose of scrap, obsolete and unneeded assets through public auctions across Head Office and all nine provinces, covering advertising, storage, sorting and lotting, catalogue development, auctioning, reconciliation and reporting. The contract runs for 36 months with a possible 24-month renewal, and the department may appoint one or more providers per province.
The Department of Home Affairs requires a service provider or providers to conduct auction services for the disposal of assets across Head Office, North West, Limpopo, Northern Cape, Free State, Western Cape, Mpumalanga, KwaZulu-Natal, Eastern Cape and Gauteng. The contract runs for 36 months, with a possible 24-month renewal subject to satisfactory performance and availability of funds.
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Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Bid-ready summary
Performance security
The successful bidder must furnish a performance security within 30 days of receiving the contract award notification.
The amount is set in the Special Conditions of Contract.
Acceptable forms: a bank guarantee or irrevocable letter of credit from a reputable bank, or a cashier's or certified cheque.
The security is released within 30 days after completion of the supplier's performance obligations, including warranty obligations, unless the Special Conditions state otherwise.
Payment
Invoices must be accompanied by a copy of the delivery note and submitted once other contractual obligations are met.
Payment is due no later than 30 days after invoice or claim submission.
Payment is made in Rand unless the Special Conditions state otherwise.
Pricing
Quoted prices are fixed for the contract duration; adjustments apply only where authorised in the Special Conditions or through a bid validity extension.
Penalties
Late delivery or non-performance attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.
Liability
The supplier's aggregate liability is capped at the total contract price, except for criminal negligence, wilful misconduct, patent infringement, and the cost of repairing or replacing defective equipment.
The contract runs for 36 months, with an option to renew for a further 24 months subject to satisfactory performance and availability of funds.
Performance security
A performance security must be furnished within 30 days of award notification; the amount is set in the Special Conditions of Contract.
Acceptable forms: bank guarantee, irrevocable letter of credit, or cashier's or certified cheque.
Released within 30 days after completion of performance obligations, including warranty obligations.
Payment
Invoices must be accompanied by a delivery note and submitted after other contractual obligations are met.
Payment is due within 30 days of invoice submission.
Payment is in Rand unless the Special Conditions state otherwise.
Prices
Prices are fixed for the contract term; adjustments only where authorised in the Special Conditions or through a bid validity extension.
Contract amendments
No variation is valid unless made by written amendment signed by both parties.
Assignment and subcontracting
The supplier may not assign obligations without the purchaser's prior written consent.
All subcontracts must be notified to the purchaser in writing; notification does not relieve the supplier of liability.
Delays and penalties
The supplier must notify the purchaser in writing of any delay, its likely duration and cause.
Late delivery or non-performance attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.
The purchaser may extend time with or without penalties by contract amendment.
Termination
The purchaser may terminate for failure to deliver, failure to perform any obligation, or engagement in corrupt or fraudulent practices.
Termination for insolvency is without compensation to the supplier.
On termination, the purchaser may procure similar goods or services and recover excess costs from the supplier.
A restriction penalty of up to 10 years may be imposed on a defaulting supplier.
The supplier has 14 days to provide reasons why a restriction should not be imposed.
Force majeure
The supplier is not liable for forfeiture of performance security, damages or termination for default caused by force majeure.
The supplier must notify the purchaser in writing and continue performance as far as reasonably practical.
Disputes
Parties must attempt amicable resolution by mutual consultation.
If unresolved after 30 days, either party may give notice of intention to mediate.
If mediation fails, the dispute may be settled in a South African court.
Parties must continue performing their obligations and the purchaser must pay amounts due during dispute resolution.
Liability
The supplier's aggregate liability is capped at the total contract price, except for criminal negligence, wilful misconduct, patent infringement, and the cost of repairing or replacing defective equipment.
Governing law and language
The contract is governed by South African law and written in English.
Notices
Written acceptance and notices are posted to the supplier's address furnished in the bid or later notified in writing.
Taxes and duties
A foreign supplier is responsible for all taxes, stamp duties, licence fees and levies imposed outside South Africa.
A local supplier is responsible for all taxes, duties and licence fees incurred until delivery.
Restrictive practices
Collusive bidding is prohibited under the Competition Act.
Suspected collusion may be referred to the Competition Commission.
A guilty finding may lead to bid invalidation, contract termination, restriction from public-sector business for up to 10 years, and damages.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
HALLMARK BUILDING, 230 Johannes Ramokhoase St, Pretoria Central, Pretoria, 0001, South Africa
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
06 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.