This tender has been awarded to RENNIES TRAVEL for R 99 195 99.
Awarded
Award Information
Award Value
R 99 195 99
Winning Supplier
RENNIES TRAVEL
Type: EME
Telecommunications
Travel Agency, Tour Operator, Reservation Service and Related Activities
Appointment of a service provider for the rendering of a comprehensive travel management service to the western cape provincial treasury for the period of three (3) years
Appointment of a service provider for the rendering of a comprehensive travel management service to the western cape provincial treasury for the period of three (3) years
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The western cape provincial treasury is seeking a qualified travel management company to provide a comprehensive travel management service, including a self‑booking tool, for a period of three years. The contract is open to registered suppliers and will be awarded based on price and b‑bbee compliance.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: WCPT-04-2025-26 -TRAVEL MANAGEMENT SERVICES SPECIFICATION.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentWCPT-04-2025-26 -TRAVEL MANAGEMENT SERVICES SPECIFICATION.pdfCompliance review in progress
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
7 sourced criteria
financial capacity
7 sourced criteria
pricing
1 sourced criteria
compliance returnables
10 sourced criteria
evaluation
8 sourced criteria
experience
Source analysis requires completion or review
personnel
4 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
Source analysis requires completion or review
What the buyer was looking for
1Mandatory requirement
Supplier must be registered on the CSD and WCSEB and hold valid travel industry accreditations (e.g., IATA, ASATA).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for RENNIES TRAVEL.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Submit one (1) original hard‑copy of the bid in a sealed envelope clearly marked “WCPT 04/2025/26 …” and address it to the Provincial Treasury bid box (Ground Floor, 4 Dorp Street, Tower Block, Cape Town 8001) or courier it to Mr Neo Rhapale, 1st Floor, Tower Block, 4 Dorp Street, Cape Town 8001.
Include a USB flash drive (clearly labelled with the bidder’s name) containing exact copies of all hard‑copy documents and an Excel version of the pricing schedule.
All required returnable documents (CSD registration summary, tax clearance/TCS PIN, B‑BBEE certificate or affidavit, accreditation certificates, CVs of key personnel, WCBD 6.1 form, etc.) must be attached; missing documents will render the bid non‑responsive.
Bids must be received before 11:00 hrs on 30 January 2026. Late submissions are rejected.
Only one original hard copy is the legal bid; any discrepancy between hard copy and USB will be resolved in favour of the hard copy.
Disqualification triggers: not registered on CSD and WCSEB at award, incomplete CSD information, failure to provide tax compliance proof, missing B‑BBEE evidence, or any breach of the communication ban after the closing date.
Scoring is based on a points system: 80 points for price and 20 points for B‑BBEE status (80/20 system applies as the estimated value is ≤ R50 million).
Price points are calculated using the formula Ps = 80 × (1 – (Pt‑Pmin)/(Pmin)) where Pt is the bidder’s price and Pmin is the lowest acceptable price.
B‑BBEE points are awarded according to the status level table (e.g., Level 1 = 20 points, Level 2 = 18 points, … Level 8 = 2 points; non‑compliant = 0).
Minimum threshold: a bidder must submit a valid B‑BBEE certificate or affidavit to claim the 20 points; otherwise only price points are scored.
In case of equal total points, the bidder with the higher B‑BBEE points wins; if still equal, the award is decided by lot.
Scope: Provide a comprehensive travel management service for WCPT for three (3) years, including both off‑site travel management and a Self‑Booking Tool (SBT).
Deliverables: ‑ Travel booking (flight, accommodation, car hire) for domestic and international trips, ‑ 24‑hour booking confirmation (2 hrs domestic, 4 hrs international), ‑ Query handling (1 hr acknowledgement, 4 hr resolution), ‑ After‑hours support (30 min response, 1 hr assistance), ‑ Incident response (1 hr initial, 24 hr resolution), ‑ 24/7/365 system availability, ‑ Monthly performance reports and annual workplan, ‑ Compliance with National Treasury cost‑containment measures and POPIA.
Service levels: Turn‑around times as listed above; failure to meet them may attract penalties under GCC.
Capacity: Must be an accredited Travel Management Company (e.g., IATA, ASATA) with qualified personnel and the ability to operate the SBT platform.
Standards: Adherence to POPIA, data security (encryption, access controls, audits), and the Service Level Agreement to be signed at award.
Pricing must be submitted on the official Pricing Schedule (hard copy and Excel) – total inclusive of VAT (15 %).
Prices must be fixed for the contract duration; inflation adjustments allowed only for Years 2 and 3 where applicable.
Transaction fees must be a fixed amount per service (no percentage of third‑party costs).
Submit both off‑site and SBT pricing; omission of either component leads to disqualification.
Bid price must be all‑inclusive (no hidden costs).
No performance bond or guarantee is explicitly required in the document, but the bid must remain valid for 90 days and may be extended at WCPT’s request.
Register on the Central Supplier Database (CSD) and the Western Cape Supplier Evidence Bank (WCSEB) before award; active registration is mandatory.
Provide up‑to‑date CSD summary report and tax compliance proof (TCS PIN or tax clearance certificate).
Submit a valid B‑BBEE certificate or sworn affidavit (minimum level 20 points as per the 80/20 scoring).
Provide accreditation certificates (IATA, ASATA, etc.) and professional CVs of key personnel.
Must not be listed on the National Treasury Register of Tender Defaulters or Restricted Suppliers.
All directors, shareholders, and any persons with a controlling interest must be disclosed; no conflict of interest with state employees.
Compliance with POPIA, signing of NDA, and submission of POPIA annexure are required.
Provide proof of South African qualifications (or SAQA‑accredited foreign qualifications).
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Provide a full, fixed‑price proposal (incl. VAT) covering both off‑site travel services and the Self‑Booking Tool, with prices fixed for the contract term.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for RENNIES TRAVEL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Inferred operational need
Meet the specified service level targets (e.g., 2‑hour domestic booking confirmation, 4‑hour international, 1‑hour query acknowledgement, 24/7 system availability).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for RENNIES TRAVEL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Bids must be submitted in one sealed hard‑copy envelope by 11:00 hrs on 30 January 2026; a USB copy must accompany the hard copy.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Scope: Provide a comprehensive travel management service for WCPT for three (3) years, including both off‑site travel management and a Self‑Booking Tool (SBT).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirement
No performance bond or guarantee is explicitly required in the document, but the bid must remain valid for 90 days and may be extended at WCPT’s request.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Inferred operational need
Include a USB flash drive (clearly labelled with the bidder’s name) containing exact copies of all hard‑copy documents and an Excel version of the pricing schedule.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
16Mandatory requirement
Include all required returnable documents (CSD summary, tax compliance proof, B‑BBEE evidence, accreditation certificates, CVs, POPIA annexure, etc.) with the hard‑copy bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
17Inferred operational need
Submit one (1) original hard‑copy of the bid in a sealed envelope clearly marked “WCPT 04/2025/26 …” and address it to the Provincial Treasury bid box (Ground Floor, 4 Dorp Street, Tower Block, Cape Town 8001) or courier it to Mr Neo Rhapale, 1st Floor, Tower Block, 4 Dorp Street, Cape Town 8001.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
20Inferred operational need
Disqualification triggers: not registered on CSD and WCSEB at award, incomplete CSD information, failure to provide tax compliance proof, missing B‑BBEE evidence, or any breach of the communication ban after the closing date.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
26Scored criterion
Submit a valid B‑BBEE certificate or affidavit to claim the 20 B‑BBEE points; without it only price points are scored.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
27Inferred operational need
Evaluation will use an 80/20 points system (price 80 points, B‑BBEE 20 points) with tie‑breakers favouring higher B‑BBEE scores.
Threshold: 20 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
28Scored criterion
Scoring is based on a points system: 80 points for price and 20 points for B‑BBEE status (80/20 system applies as the estimated value is ≤ R50 million).
Threshold: 80 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records RENNIES TRAVEL as appointed for this tender. Recorded contract value: 99195.99 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
34Mandatory requirement
All required returnable documents (CSD registration summary, tax clearance/TCS PIN, B‑BBEE certificate or affidavit, accreditation certificates, CVs of key personnel, WCBD 6.1 form, etc.) must be attached; missing documents will render the bid non‑responsive.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for RENNIES TRAVEL.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
APPOINTMENT OF A SERVICE PROVIDER FOR THE RENEWAL OF GARDEN ROUTE DISTRICT MUNICIPALITY’S MICROSOFT 365 SUBSCRIPTION LICENCES FOR A PERIOD OF ONE YEAR.GRDM/14/25-26