This tender has been awarded to MMEMI LEBONE SOLUTIONS for R 6 348 990 00.
AwardedMHSC 008/2026/2027
Award Information
Award Value
R 6 348 990 00
Winning Supplier
MMEMI LEBONE SOLUTIONS
Type: EME
Accommodation
Appointment of a service provider for a two-day conferencing venue package and networking session for the mhsc tripertite summit to be held in gauteng on the 17 - 18 september 2026.
Appointment of a service provider for a two-day conferencing venue package and networking session for the mhsc tripertite summit to be held in gauteng on the 17 - 18 september 2026.
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The mine health and safety council (mhsc) seeks a service provider to deliver a comprehensive two-day conferencing venue package, including a networking dinner, for its tripartite summit in gauteng on 17-18 september 2026. The event requires a venue for 1500 delegates, exhibition space, av/tech support, catering, and full compliance with health, safety, and accessibility standards.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentMHSC_008_2026_2027.pdfReview complete
Description
Source: MHSC_008_2026_2027.pdf
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
2 sourced criteria
financial capacity
1 sourced criteria
pricing
4 sourced criteria
compliance returnables
1 sourced criteria
evaluation
5 sourced criteria
experience
Source analysis requires completion or review
personnel
1 sourced criteria
equipment capacity
2 sourced criteria
delivery contract
1 sourced criteria
equity registrations
4 sourced criteria
What the buyer was looking for
1Mandatory requirement
The Mine Health and Safety Council (MHSC) requires a service provider to deliver a two-day conferencing venue package and networking session for the MHSC Tripartite Summit in Gauteng on 17-18 September 2026. The service provider must clearly stipulate the venue name and ensure it is secured for the event. The contract is a once-off engagement covering two full days of conferencing and a networking dinner on the first evening.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The Mine Health and Safety Council (MHSC) requires a service provider to deliver a two-day conferencing venue package and networking session for the MHSC Tripartite Summit in Gauteng on 17-18 September 2026. The service provider must clearly stipulate the venue name and ensure it is secured for the event. The contract is a once-off engagement covering two full days of conferencing and a networking dinner on the first evening.
Important Dates
Source: MHSC_008_2026_2027.pdf (TENDER)
Closing date: 30 June 2026 at 11:00. Non-compulsory briefing session: 12 June 2026 at 09:00 via Microsoft Teams (link: https://teams.microsoft.com/meet/387557333194245?p=lrriVHVeJJ0wu9wNsY). Query deadline: 23 June 2026. Bid validity period: 120 days from closing date.
Briefing Session
Source: MHSC_008_2026_2027.pdf (TENDER)
Non-compulsory briefing session: 12 June 2026 at 09:00 via Microsoft Teams. Link: https://teams.microsoft.com/meet/387557333194245?p=lrriVHVeJJ0wu9wNsY. Attendees can clarify bid requirements. No public bid opening; no discussions until evaluation is complete.
Contact Information
Source: MHSC_008_2026_2027.pdf (TENDER)
For enquiries, contact Supply Chain Management via email: [email protected]. Submission address: Tender box at B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080. Telephone: (011) 656 1797. Fax: (011) 656 1796.
Submission Guidelines
Source: MHSC_008_2026_2027.pdf (TENDER)
Submit bids to the tender box at: B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080. Bids must be delivered on time; late submissions will NOT be accepted. Use the two-envelope system: separate technical and pricing proposals. Submit 1 original + 2 hard copies of the technical proposal, 1 hard copy of the pricing proposal, and 1 electronic copy (PDF on USB) of the full bid. All bids must remain valid for 120 days from the closing date. Required returnable documents: fully completed and signed SBD 1 (Invitation to Bid), SBD 4 (Bidders’ Disclosure Form), SBD 6.1 (Preference Claim Form), and SBD 3 (Pricing Schedule). Bids not submitted to the tender box or missing documents will be disqualified.
Returnable Documents
Source: MHSC_008_2026_2027.pdf (TENDER)
B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080 delivery address. If the bid is late, it will NOT be accepted for consideration by MHSC. The tender box is generally open on weekdays at the below delivery address.
Evaluation Criteria
Source: MHSC_008_2026_2027.pdf (TENDER)
Evaluation occurs in three phases: (1) Functionality (minimum 70% required to advance), (2) Site Visit, and (3) Price and Preference (Specific Goals). Functionality criteria: 50% weight for company experience in event management (5 points for 5+ years, 3 for 3-4 years, 0 for <3 years or missing profile); 50% weight for contactable reference letters (5 points for >3 letters, 3 for 2-3, 0 for <2 or missing). Site visit evaluates venue capacity (1500 delegates classroom-style), exhibition space (20 stands), networking dinner capacity (1300 delegates), facility condition, emergency preparedness, valid Certificate of Acceptability (COA), and accessibility. Price evaluation: 80 points for lowest price (using Preferential Procurement Regulations 2022 formula), 20 points for B-BBEE preference (supported by valid certificate or sworn affidavit). Disqualification risks: late submissions, incomplete documentation, tax non-compliance, CSD non-registration, fronting, fraud, or misrepresentation.
Technical Specifications
Source: MHSC_008_2026_2027.pdf (TENDER)
Scope: Provide a two-day conferencing venue package (17-18 September 2026) in Gauteng, including a networking dinner on 17 September. Venue requirements: Main conference venue for 1500 delegates (classroom-style seating), 6 breakaway rooms (200 delegates each with projector, 2 microphones, mints, water), operations room (15 delegates), and wheelchair-accessible facilities. Exhibition: Space for 20 stands (inside/near venue), 20 tables, 40 chairs, 20 black tablecloths, extension cables/plug points, and 3x 55-inch TV screens (if exhibition is outside). AV/Tech: 2 large projector screens (front), 2 smaller 65-inch screens (middle), stage (8m x 54m with ramp), podium with microphone, 2 lapel mics, 10 roving mics, comfort floor screen, full hybrid AV setup for MS Teams, dedicated network line, and power backup. Networking dinner: Separate venue on same premises, 130x 10-seater tables, décor (MHSC brand colors), AV equipment with technician (19:00-00:00), and small stage (3x3m). Catering: Morning/afternoon tea with snacks, lunch (buffet), 3 bottled waters per delegate/day, and dietary accommodations (vegetarian, halaal, vegan). Safety: 1 safety officer on-site, emergency services (ambulance/medic room with paramedics), visible emergency exits, assembly points, and fire extinguishers. Certificate of Acceptability (COA) for food service required. Mandatory site inspection and meal tasting.
Experience & Qualifications
Source: MHSC_008_2026_2027.pdf
Company experience in event management (50% weighting): 5 points for 5+ years, 3 points for 3-4 years, 0 points for <3 years or missing profile. Reference letters (50% weighting): 5 points for >3 contactable letters on client letterhead, 3 points for 2-3 letters, 0 points for <2 or missing. Site visit evaluation: Bidders scoring ≥70% in functionality proceed to site visit. Site must meet all venue, exhibition, networking, and safety requirements to advance.
Quality Management
Source: MHSC_008_2026_2027.pdf
Venue must comply with all applicable regulatory, health, and safety standards. Food must meet industry standards and be prepared hygienically (valid COA required). Emergency exits, assembly points, and fire extinguishers must be visible and accessible. Safety officer and emergency services (ambulance/medic room with paramedics) must be on-site for the event duration. AV/tech equipment must support uninterrupted hybrid sessions (dedicated network line, power backup).
Pricing Schedule
Source: MHSC_008_2026_2027.pdf
Complete the SBD 3.1 pricing schedule with all line items. Prices must be inclusive of VAT and all costs. Quantities (e.g., 1500 delegates) are indicative; final counts will be confirmed pre-contracting. Include rates for additional attendees. Contingency: R500,000.00 (deductible if unused). Total bid price must reflect the sum of all line items (quantity × unit price). Submit pricing in a separate, clearly labeled folder (hard copy + USB). Calculation errors: Price on the schedule is final.
Financial Requirements
Source: MHSC_008_2026_2027.pdf (TENDER)
Pricing must be in South African Rand (R), inclusive of VAT and all costs (delivery, maintenance, overheads). Complete the SBD 3.1 pricing schedule in full. Prices must remain valid for 120 days post-closing. Include a contingency of R500,000.00 (deductible if unused). Payment terms: Within 30 days of invoice receipt post-deliverables, per PFMA and Treasury Regulations 8.2.3. Indicate rates for additional attendees beyond the estimated headcount (1500 delegates). Final attendee count will be confirmed pre-contracting; invoicing based on actual usage. For exchange rate fluctuations, specify currency, rate at bidding time, and affected bid portions. Submit pricing separately in a labeled folder (two-envelope system).
Compliance Requirements
Source: MHSC_008_2026_2027.pdf (TENDER)
Mandatory: Registration on Central Supplier Database (CSD) with proof. Tax compliance (valid SARS Tax Verification PIN or CSD supplier number). Submit all returnable documents (SBD 1, SBD 4, SBD 6.1, SBD 3, SBD 7). Valid B-BBEE certificate or sworn affidavit for preference points. Compliance with POPIA and Occupational Health and Safety (OHS) Act. Venue must have a valid Certificate of Acceptability (COA) for food service. Disqualification triggers: Non-registration on CSD, tax non-compliance, incomplete/missing documents, fraud, fronting, misrepresentation, or late submissions. All certifications must be valid at submission time.
Health & Safety
Source: MHSC_008_2026_2027.pdf
Venue and ablution facilities must be wheelchair accessible and compliant with health and safety regulations. Safety requirements: 1 safety officer on-site, emergency services (ambulance or medic room with 2 paramedics), visible emergency exits, assembly points, and compliant fire extinguishers. Catering must adhere to hygienic standards with a valid Certificate of Acceptability (COA) from the Department of Health/Municipality. Service provider must acknowledge awareness of the OHS Act and Mine Health and Safety Act provisions.
Contractual Terms
Source: MHSC_008_2026_2027.pdf
Contract duration: Once-off for 17-18 September 2026 (conferencing) and 17 September 2026 (networking dinner). Bid validity: 120 days from closing date. Contingency: R500,000.00 for MHSC’s discretionary use. Payment: Within 30 days of invoice receipt post-deliverables, per PFMA and Treasury Regulations 8.2.3. MHSC reserves the right to terminate the contract within the first week if the service provider misrepresents capabilities or fails to meet requirements. Pricing must remain fixed during the validity period; no modifications allowed. All documents and certifications must be valid at submission.
Special Conditions
Source: MHSC_008_2026_2027.pdf (TENDER)
Bid validity period: 120 days from the RFB closing date (30 June 2026). All prices and contributions in the proposal must remain valid for this period. Bidders may not modify pricing during the validity period. MHSC reserves the right to request presentations or conduct reference checks. No service delivery or goods provision before an official MHSC Purchase Order is issued.
Section
Source: MHSC_008_2026_2027.pdf
Site visit evaluation checks: Venue capacity for 1500 delegates (classroom-style), exhibition space for 20 stands near the conference venue, networking dinner venue for 1300 delegates, functional/hygienic facilities (restrooms, conferencing, exhibition, dining areas), emergency preparedness (exits, fire extinguishers, safety officer, assembly points), valid Certificate of Acceptability (COA) for venue/caterer, and accessibility (wheelchair access, parking). Price evaluation uses an 80/20 system: 80 points for price (lowest bid scores highest per Preferential Procurement Regulations 2022), 20 points for B-BBEE preference (valid certificate or sworn affidavit required).
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
2.9 MEAL AND CATERING REQUIREMENTS Menu Type Menu required (to be discussed with the appointed service provider) Lunch Day 1: Buffet set up Day 2 Buffet set up. Assorted drinks (soft drinks,100 % juices and water) including meal tasting
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Pricing must be in South African Rand (R), inclusive of VAT and all costs (delivery, maintenance, overheads). Complete the SBD 3.1 pricing schedule in full. Prices must remain valid for 120 days post-closing. Include a contingency of R500,000.00 (deductible if unused). Payment terms: Within 30 days of invoice receipt post-deliverables, per PFMA and Treasury Regulations 8.2.3. Indicate rates for additional attendees beyond the estimated headcount (1500 delegates). Final attendee count will be confirmed pre-contracting; invoicing based on actual usage. For exchange rate fluctuations, specify currency, rate at bidding time, and affected bid portions. Submit pricing separately in a labeled folder (two-envelope system).
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Contract duration: Once-off for 17-18 September 2026 (conferencing) and 17 September 2026 (networking dinner). Bid validity: 120 days from closing date. Contingency: R500,000.00 for MHSC’s discretionary use. Payment: Within 30 days of invoice receipt post-deliverables, per PFMA and Treasury Regulations 8.2.3. MHSC reserves the right to terminate the contract within the first week if the service provider misrepresents capabilities or fails to meet requirements. Pricing must remain fixed during the validity period; no modifications allowed. All documents and certifications must be valid at submission.
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Complete the SBD 3.1 pricing schedule with all line items. Prices must be inclusive of VAT and all costs. Quantities (e.g., 1500 delegates) are indicative; final counts will be confirmed pre-contracting. Include rates for additional attendees. Contingency: R500,000.00 (deductible if unused). Total bid price must reflect the sum of all line items (quantity × unit price). Submit pricing in a separate, clearly labeled folder (hard copy + USB). Calculation errors: Price on the schedule is final.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Mandatory requirement
Bid validity period: 120 days from the RFB closing date (30 June 2026). All prices and contributions in the proposal must remain valid for this period. Bidders may not modify pricing during the validity period. MHSC reserves the right to request presentations or conduct reference checks. No service delivery or goods provision before an official MHSC Purchase Order is issued.
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Submit bids to the tender box at: B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080. Bids must be delivered on time; late submissions will NOT be accepted. Use the two-envelope system: separate technical and pricing proposals. Submit 1 original + 2 hard copies of the technical proposal, 1 hard copy of the pricing proposal, and 1 electronic copy (PDF on USB) of the full bid. All bids must remain valid for 120 days from the closing date. Required returnable documents: fully completed and signed SBD 1 (Invitation to Bid), SBD 4 (Bidders’ Disclosure Form), SBD 6.1 (Preference Claim Form), and SBD 3 (Pricing Schedule). Bids not submitted to the tender box or missing documents will be disqualified.
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
Primary contact: Supply Chain Management. Email: [email protected]. Telephone: (011) 656 1797. Fax: (011) 656 1796. Submission address: Tender box at B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080. Queries must be submitted in writing by 23 June 2026.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
Venue must comply with all applicable regulatory, health, and safety standards. Food must meet industry standards and be prepared hygienically (valid COA required). Emergency exits, assembly points, and fire extinguishers must be visible and accessible. Safety officer and emergency services (ambulance/medic room with paramedics) must be on-site for the event duration. AV/tech equipment must support uninterrupted hybrid sessions (dedicated network line, power backup).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Mandatory requirement
Venue and ablution facilities must be wheelchair accessible and compliant with health and safety regulations. Safety requirements: 1 safety officer on-site, emergency services (ambulance or medic room with 2 paramedics), visible emergency exits, assembly points, and compliant fire extinguishers. Catering must adhere to hygienic standards with a valid Certificate of Acceptability (COA) from the Department of Health/Municipality. Service provider must acknowledge awareness of the OHS Act and Mine Health and Safety Act provisions.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Scored criterion
Company experience in event management (50% weighting): 5 points for 5+ years, 3 points for 3-4 years, 0 points for <3 years or missing profile. Reference letters (50% weighting): 5 points for >3 contactable letters on client letterhead, 3 points for 2-3 letters, 0 points for <2 or missing. Site visit evaluation: Bidders scoring ≥70% in functionality proceed to site visit. Site must meet all venue, exhibition, networking, and safety requirements to advance.
Threshold: 5 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Mandatory requirement
Non-compulsory briefing session: 12 June 2026 at 09:00 via Microsoft Teams. Link: https://teams.microsoft.com/meet/387557333194245?p=lrriVHVeJJ0wu9wNsY. Attendees can clarify bid requirements. No public bid opening; no discussions until evaluation is complete.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirement
Scope: Provide a two-day conferencing venue package (17-18 September 2026) in Gauteng, including a networking dinner on 17 September. Venue requirements: Main conference venue for 1500 delegates (classroom-style seating), 6 breakaway rooms (200 delegates each with projector, 2 microphones, mints, water), operations room (15 delegates), and wheelchair-accessible facilities. Exhibition: Space for 20 stands (inside/near venue), 20 tables, 40 chairs, 20 black tablecloths, extension cables/plug points, and 3x 55-inch TV screens (if exhibition is outside). AV/Tech: 2 large projector screens (front), 2 smaller 65-inch screens (middle), stage (8m x 54m with ramp), podium with microphone, 2 lapel mics, 10 roving mics, comfort floor screen, full hybrid AV setup for MS Teams, dedicated network line, and power backup. Networking dinner: Separate venue on same premises, 130x 10-seater tables, décor (MHSC brand colors), AV equipment with technician (19:00-00:00), and small stage (3x3m). Catering: Morning/afternoon tea with snacks, lunch (buffet), 3 bottled waters per delegate/day, and dietary accommodations (vegetarian, halaal, vegan). Safety: 1 safety officer on-site, emergency services (ambulance/medic room with paramedics), visible emergency exits, assembly points, and fire extinguishers. Certificate of Acceptability (COA) for food service required. Mandatory site inspection and meal tasting.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Inferred operational need
2.6 TWO-DAY CONFERENCING PACKAGE INCLUSIONS Projection Screens Two (2) large overhead projector screens at the front (left and right of stage); two (2) smaller screens (minimum 65-inch) in the middle (left and right) Stage One (1) stage accommodating eight (8) tub chairs for panel discussions and a podium. Podium One (1) podium with microphone Microphones Two (2) lapel microphones (for the programme directors); ten (10) roving microphones (for Q&A sessions) Presenter Support One (1) comfort floor screen Hybrid Setup Full hybrid AV setup for MS Teams (MHSC licenses and links to be provided) capability in the event of a power outage for delegates
Threshold: minimum 65-inch) in the middle (left and right) Stage One (1) stage
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Mandatory requirement
2.4 VENUE AND CONFERENCING REQUIREMENTS Conference Dates & Duration Two (2) full days of conferencing: 17 - 18 SEPTEMBER 2026 Main Conference Venue Full-day conferencing package for 1500 delegates, classroom- style seating (Day 1 and Day 2) printing and administrative work (capacity: 15 delegates) – Day 1 and Day 2 Breakaway Rooms Six (6) additional breakaway rooms required on Day 1 (capacity: approximately 200 delegates per room). Each room must include a projector, two (2) microphones, mints, and bottled water Networking Dinner Session Day 1 evening networking dinner session for 1300 delegates AV Displays Three (3) 55-inch TV screens with stands in the exhibition area (only applicable if the exhibition area is outside the conferencing venue)
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
16Inferred operational need
2.8 NETWORKING DINNER SESSION REQUIREMENTS Session Type Networking dinner session with décor aligned to MHSC brand colours within the same premises. Furniture 130 x 10-seater tables to accommodate 1300 people. Entertainment Provision of professional Audio-Visual (AV) equipment and support, including a technician to manage background music and sound levels for the duration of the event, from 19:00 to 12:00 midnight
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
17Inferred operational need
• B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080 delivery address. If the bid is late, it will NOT be accepted for consideration by MHSC. The tender box is generally open on weekdays at the below delivery address.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Mandatory requirement
- Venue must accommodate 1500 delegates (classroom-style) with 6 breakaway rooms (200 delegates each), an operations room, and wheelchair-accessible facilities. - Provide full AV/tech setup: hybrid MS Teams capability, projectors, microphones, stage, podium, and power backup. - Networking dinner for 1300 delegates on 17 Sept with décor, AV support, and separate venue on same premises. - Catering must include morning/afternoon tea, lunch (buffet), 3 bottled waters per delegate/day, and dietary options (vegetarian, halaal, vegan). - Mandatory: Valid Certificate of Acceptability (COA) for food service, safety officer, emergency services, and visible emergency exits. - Submit bids by 30 June 2026 (11:00) with 120-day validity, including SBD 1, SBD 4, SBD 6.1, SBD 3, and CSD/tax compliance proof. - Evaluation: 70% minimum in functionality (experience + references), site visit, then price (80 pts) + B-BBEE preference (20 pts).
Threshold: minimum in functionality (experience + references)
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Scored criterion
Site visit evaluation checks: Venue capacity for 1500 delegates (classroom-style), exhibition space for 20 stands near the conference venue, networking dinner venue for 1300 delegates, functional/hygienic facilities (restrooms, conferencing, exhibition, dining areas), emergency preparedness (exits, fire extinguishers, safety officer, assembly points), valid Certificate of Acceptability (COA) for venue/caterer, and accessibility (wheelchair access, parking). Price evaluation uses an 80/20 system: 80 points for price (lowest bid scores highest per Preferential Procurement Regulations 2022), 20 points for B-BBEE preference (valid certificate or sworn affidavit required).
Threshold: 80 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
20Scored criterion
Evaluation occurs in three phases: (1) Functionality (minimum 70% required to advance), (2) Site Visit, and (3) Price and Preference (Specific Goals). Functionality criteria: 50% weight for company experience in event management (5 points for 5+ years, 3 for 3-4 years, 0 for <3 years or missing profile); 50% weight for contactable reference letters (5 points for >3 letters, 3 for 2-3, 0 for <2 or missing). Site visit evaluates venue capacity (1500 delegates classroom-style), exhibition space (20 stands), networking dinner capacity (1300 delegates), facility condition, emergency preparedness, valid Certificate of Acceptability (COA), and accessibility. Price evaluation: 80 points for lowest price (using Preferential Procurement Regulations 2022 formula), 20 points for B-BBEE preference (supported by valid certificate or sworn affidavit). Disqualification risks: late submissions, incomplete documentation, tax non-compliance, CSD non-registration, fronting, fraud, or misrepresentation.
Threshold: minimum 70% required to advance)
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MMEMI LEBONE SOLUTIONS as appointed for this tender. Recorded contract value: 6348990 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
21Mandatory requirement
Mandatory: Registration on Central Supplier Database (CSD) with proof. Tax compliance (valid SARS Tax Verification PIN or CSD supplier number). Submit all returnable documents (SBD 1, SBD 4, SBD 6.1, SBD 3, SBD 7). Valid B-BBEE certificate or sworn affidavit for preference points. Compliance with POPIA and Occupational Health and Safety (OHS) Act. Venue must have a valid Certificate of Acceptability (COA) for food service. Disqualification triggers: Non-registration on CSD, tax non-compliance, incomplete/missing documents, fraud, fronting, misrepresentation, or late submissions. All certifications must be valid at submission time.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.