Awarded Tender: Western cape mobility emergency lights & sirens tender

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The western cape department of mobility invites bids for a 3-year framework contract to supply and fit emergency lights and sirens for government motor transport (gmt) vehicles. This tender is open to suppliers with operational workshops within 50km of gmt maitland, and successful bidders may be subject to a common pricing schedule.

AI Document AnalysisMethodology1 document

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The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: MT02-2026 Emergency Lights & Sirens Framework Contract V4.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentMT02-2026 Emergency Lights & Sirens Framework Contract V4.pdfCompliance review in progress

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

4 sourced criteria

financial capacity

8 sourced criteria

pricing

5 sourced criteria

compliance returnables

14 sourced criteria

evaluation

8 sourced criteria

experience

Source analysis requires completion or review

personnel

Source analysis requires completion or review

equipment capacity

1 sourced criteria

delivery contract

2 sourced criteria

equity registrations

5 sourced criteria

What the buyer was looking for

1Inferred operational need

Ensure no conflicts of interest, past contract defaults, or listings on the Register of Bid Defaulters or National Treasury’s prohibited suppliers database.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records AUTO ELECTRO DYNAMICS as appointed for this tender.

Qualified inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Contract Awarded

Award Information

Winning Supplier

Government motor transport (gmt):supply and fitment of emergency lights and sirens: 3 year framework contract.

Award Details

Western Cape - Department of Mobility

Awards Won: AUTO ELECTRO DYNAMICS

View Supplier Intelligence

What the tender required and what the award supports

Ensure no conflicts of interest, past contract defaults, or listings on the Register of Bid Defaulters or National Treasury’s prohibited suppliers database.

**Purchaser’s discretion**: GMT may prioritize bidders with an operational workshop within 50km of GMT Maitland.

**Contract form**: Successful bidders must sign WCBD7.1 (Contract Form: Purchase of Goods and Services).

**No alternative bids**: Only standard bids are considered; no deviations or alternative offers allowed.

**Risk assessment**: Financial viability and validation of submitted information. GMT may request additional documentation within 7 days; failure to comply disqualifies the bid. On-site inspections may occur pre-award.

**Pricing format**: Submit in the official Price Schedule (C1 and C2). Physically write all unit rates and totals. No electronic spreadsheets or substitutes permitted.

**Completeness**: Every item in the Price Schedule must be priced. Omissions or lump-sum pricing will disqualify the bid.

**Corrections**: Alterations must be struck through, corrected nearby, and initialed. No masking fluid (e.g., Tipp-Ex) allowed. For digital copies, reprint the page and substitute it.

**Bid validity**: Offers remain valid for 3 months (until 26 September 2026). GMT may request extensions; non-acceptance disqualifies the bid.

**Payment terms**: Governed by the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).

**Risk assessment**: Bids undergo financial viability checks. GMT may request additional documentation within 7 days; failure to comply disqualifies the bid.

**On-site inspection**: GMT may inspect bidder facilities pre-award. Costs are borne by the bidder. Falsified information may lead to disqualification.

Price every item in the official Price Schedule (C2) physically and in full; lump-sum or omitted pricing will disqualify the bid. No electronic spreadsheets or masking fluid allowed for corrections.

Operational workshop within 50km of GMT Maitland is preferred. GMT may impose a common pricing schedule across successful bidders.

**Pricing**: Physically write prices into the official Price Schedule (C2). Omitted or lump-sum pricing will disqualify the bid. No electronic spreadsheets or substitutes allowed.

**Responsiveness checks**: Bid must comply with all specifications, submission requirements, and conditions. Non-compliance (e.g., incomplete forms, unsigned documents, or omitted pricing) results in rejection.

**Contract type**: Framework agreement (multiple awards possible). GMT may balance rates/prices among successful bidders and impose a common pricing schedule.

Submit the complete 96-page bid document with all returnable schedules (A1–A7, B1–B2, C1–C2, D1) fully completed, signed, and priced by 11:00 on 26 June 2026. Late or electronic submissions are not accepted.

Register on the Central Supplier Database (CSD) and provide a printed Tax Compliance Status (TCS) Result Summary Page. Foreign bidders without RSA presence are exempt.

Submit the complete bid document (pages 1–96) with all returnable schedules (A1–A7, B1–B2, C1–C2, D1) duly completed, signed, and priced. Use only the official forms provided—do not re-type.

**Deadline**: 11:00 on 26 June 2026. Late, faxed, or electronic submissions are not accepted.

**Alterations**: Correct errors by striking through incorrect info, writing the correction nearby, and initialing. Do not use masking fluid (e.g., Tipp-Ex). For digital copies, reprint the page and substitute it.

**Signatures**: Bid must be signed by an authorized representative. For joint ventures, include a notarized formation document detailing roles, duration, and liability.

**Disqualification risks**: Incomplete submissions, unsigned/undated forms, missing returnable documents, or failure to respond to clarification requests within 7 days.

**CSD registration**: Must be registered and active (not suspended) on the Central Supplier Database (CSD) by bid closing. Register at www.csd.gov.za.

**Tax compliance**: Submit a printed Tax Compliance Status (TCS) Result Summary Page (from eFiling). Each consortium/joint venture partner must provide separate proof.

**Bid defaulters**: Neither the bidder nor its directors/members/partners may be listed on the Register of Bid Defaulters (Prevention and Combating of Corrupt Activities Act) or National Treasury’s prohibited suppliers database.

**Conflict of interest**: Complete the Compulsory Enterprise Questionnaire (Schedule A3) and Declaration of Interest (WCBD4). No conflicts of interest permitted.

**Past performance**: Must not have failed to complete a previous public-sector contract in the last 2 years due to own fault.

**Single submission**: Cannot submit more than one bid (including via joint ventures/consortia).

**Foreign bidders**: Exempt from CSD/WCSEB/TCS if no RSA presence, income, or permanent establishment.

Evaluation follows a **Functionality → Price → Preference** process.

**Functionality (Pass/Fail)**: Must score minimum 70% to proceed. Criteria are in the Functionality Schedule (A7). Failure to meet this threshold disqualifies the bid.

**Price (80 points)**: Scored using the formula **Ps = 80(1-((Pt - Pmin)/Pmin))**, where Ps = points, Pt = bidder’s price, Pmin = lowest acceptable price. Lower prices score higher.

**Additional disqualifiers**:

Listed on Register of Bid Defaulters or National Treasury’s prohibited suppliers database.

Conflicts of interest per Declaration of Interest (WCBD4).

Abuse of SCM system or failure to complete prior public-sector contracts in the last 2 years.

Submission of multiple bids (including via joint ventures/consortia).

**Scope**: Supply and fitment of emergency lights and sirens for Government Motor Transport (GMT) vehicles under a **3-year framework contract**.

**Where to submit**: Deposit in the 24/7 bid box at Western Cape Mobility Department, 27 Wale Street, Cape Town. For oversized documents or couriered bids, deliver to SCM Tender Office, 27 Wale Street, Cape Town, 8001, during office hours (08:00–15:00). Keep proof of delivery.

**WCSEB registration**: Not compulsory at bid closing but required post-award for annual updates. For the tender, submit a completed WCBD4 (Declaration of Interest) and WCBD6.1(a) (Preference Certificate).

Include a B-BBEE Status Level Verification Certificate (or sworn affidavit for EMEs/QSEs) and a completed WCBD4 (Declaration of Interest) to qualify for preference points.

Meet the minimum 70% functionality score to proceed to price and preference evaluation. Bids are scored on price (80 points) and B-BBEE preference (20 points).

**Required documents**: All returnable schedules, B-BBEE Status Level Verification Certificate (or sworn affidavit for EMEs/QSEs), and printed Tax Compliance Status (TCS) Result Summary Page. Mark non-applicable schedules as 'N/A'—do not leave blank.

**Preference (20 points)**: Awarded for B-BBEE Status Level (via WCBD6.1(a) Preference Certificate). Maximum total score = 100 points.

**B-BBEE**: Submit a valid B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.

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Purchaser’s discretion: GMT may prioritize bidders with an operational workshop within 50km of GMT Maitland.

Contract form: Successful bidders must sign WCBD7.1 (Contract Form: Purchase of Goods and Services).

No alternative bids: Only standard bids are considered; no deviations or alternative offers allowed.

Risk assessment: Financial viability and validation of submitted information. GMT may request additional documentation within 7 days; failure to comply disqualifies the bid. On-site inspections may occur pre-award.

Pricing format: Submit in the official Price Schedule (C1 and C2). Physically write all unit rates and totals. No electronic spreadsheets or substitutes permitted.

Completeness: Every item in the Price Schedule must be priced. Omissions or lump-sum pricing will disqualify the bid.

Corrections: Alterations must be struck through, corrected nearby, and initialed. No masking fluid (e.g., Tipp-Ex) allowed. For digital copies, reprint the page and substitute it.

Bid validity: Offers remain valid for 3 months (until 26 September 2026). GMT may request extensions; non-acceptance disqualifies the bid.

Payment terms: Governed by the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).

Risk assessment: Bids undergo financial viability checks. GMT may request additional documentation within 7 days; failure to comply disqualifies the bid.

On-site inspection: GMT may inspect bidder facilities pre-award. Costs are borne by the bidder. Falsified information may lead to disqualification.

Pricing: Physically write prices into the official Price Schedule (C2). Omitted or lump-sum pricing will disqualify the bid. No electronic spreadsheets or substitutes allowed.

Responsiveness checks: Bid must comply with all specifications, submission requirements, and conditions. Non-compliance (e.g., incomplete forms, unsigned documents, or omitted pricing) results in rejection.

Contract type: Framework agreement (multiple awards possible). GMT may balance rates/prices among successful bidders and impose a common pricing schedule.

Deadline: 11:00 on 26 June 2026. Late, faxed, or electronic submissions are not accepted.

Alterations: Correct errors by striking through incorrect info, writing the correction nearby, and initialing. Do not use masking fluid (e.g., Tipp-Ex). For digital copies, reprint the page and substitute it.

Signatures: Bid must be signed by an authorized representative. For joint ventures, include a notarized formation document detailing roles, duration, and liability.

Disqualification risks: Incomplete submissions, unsigned/undated forms, missing returnable documents, or failure to respond to clarification requests within 7 days.

CSD registration: Must be registered and active (not suspended) on the Central Supplier Database (CSD) by bid closing. Register at www.csd.gov.za.

Tax compliance: Submit a printed Tax Compliance Status (TCS) Result Summary Page (from eFiling). Each consortium/joint venture partner must provide separate proof.

Bid defaulters: Neither the bidder nor its directors/members/partners may be listed on the Register of Bid Defaulters (Prevention and Combating of Corrupt Activities Act) or National Treasury’s prohibited suppliers database.

Conflict of interest: Complete the Compulsory Enterprise Questionnaire (Schedule A3) and Declaration of Interest (WCBD4). No conflicts of interest permitted.

Past performance: Must not have failed to complete a previous public-sector contract in the last 2 years due to own fault.

Single submission: Cannot submit more than one bid (including via joint ventures/consortia).

Foreign bidders: Exempt from CSD/WCSEB/TCS if no RSA presence, income, or permanent establishment.

Evaluation follows a Functionality → Price → Preference process.

Functionality (Pass/Fail): Must score minimum 70% to proceed. Criteria are in the Functionality Schedule (A7). Failure to meet this threshold disqualifies the bid.

Price (80 points): Scored using the formula Ps = 80(1-((Pt - Pmin)/Pmin)), where Ps = points, Pt = bidder’s price, Pmin = lowest acceptable price. Lower prices score higher.

Additional disqualifiers:

Scope: Supply and fitment of emergency lights and sirens for Government Motor Transport (GMT) vehicles under a 3-year framework contract.

Where to submit: Deposit in the 24/7 bid box at Western Cape Mobility Department, 27 Wale Street, Cape Town. For oversized documents or couriered bids, deliver to SCM Tender Office, 27 Wale Street, Cape Town, 8001, during office hours (08:00–15:00). Keep proof of delivery.

WCSEB registration: Not compulsory at bid closing but required post-award for annual updates. For the tender, submit a completed WCBD4 (Declaration of Interest) and WCBD6.1(a) (Preference Certificate).

Required documents: All returnable schedules, B-BBEE Status Level Verification Certificate (or sworn affidavit for EMEs/QSEs), and printed Tax Compliance Status (TCS) Result Summary Page. Mark non-applicable schedules as 'N/A'—do not leave blank.

Preference (20 points): Awarded for B-BBEE Status Level (via WCBD6.1(a) Preference Certificate). Maximum total score = 100 points.

B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.