Provide office accommodation bloemfontein regional office, lease - national r...

Minimum 350 m² floor space with specific rooms (e.g., IT Server Room, Testing Room, Reception Area) and disabled-friendly amenities.

Threshold: Minimum 350 m² floor space with specific rooms (e

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

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Provide 15+ secure parking bays (10 shaded, 2 disabled), covered parking for 3 trailers, and 24-hour access.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

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Landlord must ensure full building maintenance (AC, security, fire systems, etc.) and specify tenant installation allowance.

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Submit bids by 23 June 2026 at 11h00. Late submissions will not be accepted. Deliver sealed bids to the tender box at SABS Campus, 1 Dr Lategan Road, Groenkloof, Pretoria. No fax, email, or posted bids accepted. Include one original and three copies, all clearly marked. Bid envelope must contain: SBD forms 1, 3.1, 4, and 6.1 (signed), property details (address, stand number, owner/representative contact, tenant installation allowance), layout drawings (preferably CAD), building insurance info, rates/taxes, and maintenance plan. Landlord must specify tenant installation allowance (fixed or monthly equivalent). General Conditions of Contract (GCC) must be signed/initialed on every page. NRCS reserves the right to reject any bid, negotiate, or cancel the process. Bidders must register on Central Supplier Database (CSD) and provide supplier/unique numbers. Proof of building compliance (mechanical, electrical, municipal plans, occupancy certificate, fire clearance) may be requested before lease signing.

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Submit pricing via SBD3.1: 12-month rental rate, 10-year annual escalation factor, VAT inclusive. Total rent for 9 years 11 months used for evaluation. Landlord must specify tenant installation allowance (fixed amount or monthly equivalent). NRCS will not contribute to power/building upgrades. Municipal power/water must be separately metered for NRCS billing. Provide proof of building insurance.

Threshold: 9 years

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• Submit pricing on the official SBD 3.1 Pricing Schedule.\n• Prices must be firm; no conditional or exchange rate variations.\n• Provide monthly rental (VAT inclusive) for year 1 and annual gross rent for each subsequent year.\n• Include total rent (VAT inclusive) over the full 9-year 11-month period for evaluation.\n• Specify annual escalation factor.\n• Indicate tenant allowance amount.\n• Offer must be valid for 180 days from closing date.\n• Payment terms: As per General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).

Threshold: 180 days

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• Submit sealed bids individually marked with reference NRCS 001-2026/2027 and description.\n• Deliver to the Tender Box at: SABS Campus, NRCS, 1 Dr Lategan Road, Groenkloof, Pretoria.\n• Closing date and time: 23 June 2026 at 11:00. Late bids will not be accepted.\n• No submissions via fax, post, or email.\n• Use official bid forms provided (e.g., SBD 1, SBD 3.1, SBD 4, SBD 6.1); do not re-type.\n• Include all required returnable documents (e.g., pricing schedule, declaration of interest, preference claim form, certificate of attendance if applicable).\n• Proof of authority to sign (e.g., company resolution) must be submitted.\n• Failure to provide required particulars may render the bid invalid.

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• Scope: Lease office accommodation for the NRCS Bloemfontein Regional Office.\n• Lease period: 9 years and 11 months.\n• Required space: Minimum 350 m² office area plus 15 parking bays.\n• Pricing schedule must include:\n - Monthly rental (VAT inclusive) for the first 12 months.\n - Annual escalation factor over the 9-year 11-month period.\n - Details for maintenance, security costs, and other shared services.\n - Tenant installation allowance amount (terms and conditions must be clearly addressed).\n• All prices must be firm and VAT inclusive.\n• Total rent (VAT inclusive) over the full period will be used for price evaluation.

Threshold: Minimum 350 m² office area plus 15 parking bays

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Submit bids by 23 June 2026 at 11h00 with SBD forms 1, 3.1, 4, and 6.1, property details, layout drawings, and maintenance plan. Late submissions are disqualified.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Mandatory compliance: CSD registration, tax compliance, proof of ownership/zoning, and building certifications (electrical, fire, occupancy).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Lease a B-grade (or higher) office building in Bloemfontein for 9 years 11 months. Minimum 350 m² floor space for 10 employees. Must include: Reception Area (restricted access), Manager Office (25 m²), Open-plan employee area, Boardroom (with refreshment space), Filing Room (<12 m²), IT Server Room (7 m² raised floor, fire-resistant, dedicated AC), Kitchen/Canteen, Ablutions (disabled-friendly, hot/cold water, mirrors, waste containers), Testing Room (30 m² with ventilation chamber, compressed air point, 2 electrical points, epoxy-coated floor drain, plumbing point, separate AC). Storage: 50 m² lockable (climate-controlled, moisture-proof, forklift-friendly flooring). Parking: Covered for 3 trailers + panel van, 10 bays (15 preferred, 2 disabled), 24-hour access, secure environment. Security: Fenced area, access control, physical guards, 24hr surveillance. Location: Within 20 km of Bloemfontein CBD, near public transport, visible from traffic routes, street-level entrance. Building: SAPOA-compliant floor area measurement, wheelchair access, lifts for multi-floor accommodation, separate municipal water/power meters, lightning protection, SABS 0114-1:1996 lighting compliance, OHSA-compliant ventilation, full air-conditioning, UPS cabling (NRCS provides UPS equipment), power points (1 normal + 1 red per employee), emergency lighting, data/telephone cabling, green rating (advantage), exterior signage allowed. Maintenance: Landlord responsible for AC, fire equipment, lifts, electricity, plumbing, fumigation, pest control, cleaning, and standby generator. Turnaround times must be specified in the maintenance plan.

Threshold: Minimum 350 m² floor space for 10 employees

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Evaluation is three-phase: mandatory checks, technical/functional criteria (70-point threshold), and price/BBBEE (80/20 system).

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Evaluation occurs in three phases: Phase 1 (Pre-compliance check on mandatory requirements), Phase 2 (Technical mandatory requirements and site visit), and Phase 3 (Price and BBBEE points). Mandatory requirements: Proof of building ownership or agent mandate; zoning certificate; building available for occupation by 01 December 2026; Grade B or higher building; registration on Central Supplier Database (CSD); tax compliance; submission of completed SBD forms 1, 3.1, 4, and 6.1. Technical mandatory requirements include: location within 20 km of Bloemfontein CBD, site accessibility (public transport proximity, business park/multi-purpose area, consecutive floors, wheelchair access), building type (Grade B+, 350 m²), vertical circulation, lighting, air-conditioning, secure storage, UPS cabling, sufficient entrances/exits, green rating (advantage), exterior signage allowed, fire detection/prevention, security (fenced, access control, guards, 24hr surveillance), amenities (air-conditioned offices, ablutions on all floors, disabled-friendly), parking (15+ bays, 2 disabled, secure, 24-hour access), and maintenance (landlord responsible, turnaround times specified). Phase 2 technical functionality scoring: Property grading (A=20, B=10, C+=0), property info (5 points), parking (10 points max), security (10 points max), technology/communication (10 points max), office space suitability (30 points max), maintenance plan (15 points). Minimum threshold of 70 points required to proceed to Phase 3. Phase 2 site visit: Suitability (20), accessibility (20), security (20), amenities (20), parking (20). Minimum threshold of 70 points required to proceed to Phase 3. Phase 3: Price (80 points) and BBBEE (20 points) evaluated using PPPFA 80/20 system. B-BBEE points: Level 1=20, Level 2=18, Level 3=14, Level 4=12, Level 5=8, Level 6=6, Level 7=4, Level 8=2, Non-compliant=0.

Threshold: Minimum threshold of 70 points required to proceed to Phase 3

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Mandatory: CSD registration (supplier/unique numbers required), tax compliance (valid SARS Tax Pin certificate), proof of building ownership (Title Deed) or agent mandate, zoning certificate, building ready for occupation by 1 December 2026, Grade B or higher. Submit: CIPC registration certificate, certified ID copies of directors/trustees/shareholders, B-BBEE verification certificate (original or certified copy). Building must comply with all South African laws and local by-laws, including mechanical/electrical certifications, municipal building plans, occupancy certificate, fire clearance, and Electrical Compliance Certificate (SANS 10142-1).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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• Evaluation system: 80/20 preference point system (80 points for price, 20 points for B-BBEE).\n• Price scoring: Points awarded using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.\n• B-BBEE points: Allocated based on B-BBEE status level (e.g., Level 1: 20 points, Level 2: 18 points, Level 8: 2 points, Non-compliant: 0 points).\n• Bidders must submit a valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.\n• Bidders must be tax compliant (provide SARS PIN or CSD number).\n• Bidders must declare any conflicts of interest and confirm no collusive practices.\n• No bids accepted from persons in the service of the state or companies with directors/members in the service of the state.

Threshold: 80 points

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• Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number.\n - Foreign suppliers must complete questionnaire; if answer 'No' to all questions, TCS PIN not required.\n - Consortia/joint ventures: Each party must submit separate TCS certificate/PIN/CSD number.\n• B-BBEE: Submit B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.\n• Central Supplier Database (CSD): Registration required; provide CSD number if no TCS PIN.\n• Declaration of Interest (SBD 4) must be completed and submitted.\n• No bids accepted from persons in the service of the state or companies with directors/members in the service of the state.\n• Foreign suppliers must declare residency, branch, permanent establishment, income source, and tax liability in RSA.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.