Awarded Tender: Nrcs northern cape request for proposal: laptops supply

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The national regulator for compulsory specifications (nrcs) invites bids for the supply and delivery of 100 brand-new laptops (including mice and laptop bags) to its pretoria offices. This tender targets reputable service providers capable of meeting strict technical specifications, compliance requirements, and submission deadlines.

AI Document AnalysisMethodology1 document

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The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: NRCS 011- 2025_26 LAPTOPS APPROVED BID.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentNRCS 011- 2025_26 LAPTOPS APPROVED BID.pdfCompliance review in progress

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

8 sourced criteria

financial capacity

5 sourced criteria

pricing

2 sourced criteria

compliance returnables

11 sourced criteria

evaluation

2 sourced criteria

experience

Source analysis requires completion or review

personnel

Source analysis requires completion or review

equipment capacity

Source analysis requires completion or review

delivery contract

Source analysis requires completion or review

equity registrations

6 sourced criteria

What the buyer was looking for

1Inferred operational need

Provide 100 brand-new, original OEM laptops (80 standard units for employees, 20 touchscreen units for executives) with specified hardware (Intel Core i7/AMD Ryzen 7, 512GB SSD, 16GB RAM, Windows 11 Pro, 4G/LTE, etc.), plus wireless laser mice and laptop bags.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records NEO TECHNOLOGIES as appointed for this tender. Recorded contract value: 3008126.76 ZAR.

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Contract Awarded

Award Information

Winning Supplier

Supply and deliver 100 laptops (including mouse and laptop bags) to the nrcs ...

Award Details

National Regulator for Compulsory Specifications

Organization Directors

Awards Won: NEO TECHNOLOGIES

View Supplier Intelligence

What the tender required and what the award supports

Provide 100 brand-new, original OEM laptops (80 standard units for employees, 20 touchscreen units for executives) with specified hardware (Intel Core i7/AMD Ryzen 7, 512GB SSD, 16GB RAM, Windows 11 Pro, 4G/LTE, etc.), plus wireless laser mice and laptop bags.

Include a 5-year onsite next-business-day warranty with technician visits to NRCS Pretoria for repairs/replacements.

Declare any conflicts of interest or state employment ties via SBD 4. Bidders with state-employed directors/members or listed on the Tender Defaulters/Restricted Suppliers register will be disqualified.

Scope: Supply and deliver 100 brand-new, original OEM laptops (not refurbished) to NRCS Pretoria offices, including a wireless laser mouse and laptop bag for each unit.

Laptop Specifications:

20 units (Executives): Same as above but with Portable Touch Screen (Fold Over).

Warranty: 5-year onsite next-business-day warranty, including on-site technician visits to NRCS Pretoria location for repairs or replacements.

Pricing: Submit firm prices only in South African Rand (ZAR), inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Non-firm prices or those subject to exchange rate variations will be disqualified.

Validity: Offer must remain valid for 180 days from the bid closing date (15 June 2026).

Pricing Schedule: Complete SBD 3.1 with itemized unit prices and totals for each laptop type and accessories. Indicate if the price is fixed and complies with specifications.

Responsibility: The bidder is solely responsible for the accuracy of pricing. NRCS will not verify or correct submitted amounts.

Payment Terms: Governed by General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). Payments will be made within 30 days of invoice submission and fulfillment of contractual obligations.

Submit firm pricing in ZAR (inclusive of all taxes) via SBD 3.1, valid for 180 days from closing date. Non-firm prices or deviations from specifications may disqualify the bid.

Failure to submit pricing proposals (SBD3.1) will result in disqualification. The successful bidder must sign a written contract form (SBD7).

Submit sealed bids by 15 June 2026 at 11:00 to the NRCS Tender Box at No. 1 Dr Lategan Road, SABS Campus, Groenkloof, Pretoria. No late, faxed, posted, or emailed submissions accepted.

Submit your bid by 15 June 2026 at 11:00 to the NRCS Tender Box at No. 1 Dr Lategan Road, SABS Campus, Groenkloof, Pretoria, 0001. No late submissions accepted.

Use only the official bid forms provided (SBD1, SBD3.1, SBD4, SBD6.1, SBD7). Do not re-type or alter them.

Bids must be sealed, individually marked with the reference number (NRCS 011-2025/2026) and description, and placed in the tender box. No submissions via fax, post, or email will be accepted.

Bids will be publicly opened at the SABS Campus address after the closing time.

Tax Compliance: Submit a SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. If registered on the Central Supplier Database (CSD), provide your CSD number. For consortia/joint ventures, each party must submit separate TCS certificates/PINs/CSD numbers.

Central Supplier Database (CSD): Registration is mandatory. Provide your CSD number in the bid.

Declaration of Interest: Complete SBD 4 to declare any state employment, conflicts of interest, or relationships with NRCS officials. Bidders with state employees as directors/members/trustees or any controlling interest are disqualified.

Foreign Suppliers: If not a resident in South Africa and without a branch, permanent establishment, income, or tax liability in RSA, a SARS TCS PIN is not required. However, compliance with other bid conditions remains mandatory.

Proof of Authority: Submit proof of authority for the signatory (e.g., company resolution) with the bid.

Restricted Suppliers: Bidders listed on the Register for Tender Defaulters or Restricted Suppliers will be automatically disqualified.

Price scoring: Points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.

Disqualification risks: Bidders listed on the Register for Tender Defaulters or Restricted Suppliers, or with state employees as directors/members, will be disqualified. Foreign suppliers must comply with SARS tax obligations if applicable.

Comply with tax obligations (submit SARS TCS PIN or CSD number), B-BBEE requirements (submit verification certificate or sworn affidavit for EMEs/QSEs), and complete all mandatory forms (SBD1, SBD3.1, SBD4, SBD6.1, SBD7).

Evaluation uses the 80/20 Preferential Procurement Regulations 2022 system (80 points for price, 20 for B-BBEE status level).

Ensure all required documents (e.g., tax compliance, B-BBEE certificates, declaration of interest) are included. Incomplete bids may be disqualified.

Evaluation will use the 80/20 Preferential Procurement Regulations 2022 system: 80 points for price, 20 points for B-BBEE status level.

B-BBEE points: Allocated as follows - Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to claim points.

B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit (for Exempt Micro Enterprises (EMEs) and Qualifying Small Enterprises (QSEs)) to qualify for preference points.

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