Appointment of a qcto-accredited training provider for pothole repair skills training for 80 epwp participants in the john taolo gaetsewe district

Closing date and time: 9 November 2026 at 11:00.

Note: The pricing schedule (SBD 3) shows a closing date of 23 October 2026, which conflicts with the closing date stated on the cover and in Part A. Bidders should confirm the correct closing date with the contact person.

Compulsory briefing session: none stated.

Offer validity: 120 calendar days from the closing date (SBD 3), while the pricing schedule text also states 90 calendar days; bidders should clarify.

Project Manager / EPWP enquiries

• Name: Ms C Denysschen
• Email: [email protected]

SCM enquiries

• Name: Ms N Kau-Sokupha
• Email: [email protected]

Submission address

Department of Roads and Public Works

Tebogo Leon Tume Building

9-11 Stokroos Street

Squarehill Park

Kimberley

8301

Submission method

• Email or hand delivery.
• Email addresses: [email protected] and [email protected].
• Hand delivery address: Department of Roads and Public Works, Tebogo Leon Tume Building, 9-11 Stokroos Street, Squarehill Park, Kimberley, 8301.
• Bid box at the same address.

Returnable documents (all mandatory unless marked otherwise)

• Completed and signed bid/quotation documents and pricing schedule (SBD 3).
• CSD registration report or number and SARS tax compliance information.
• Company registration documents and valid B-BBEE certificate or sworn affidavit.
• Current QCTO accreditation and scope for SAQA ID 24133.
• Written QCTO/CETA confirmation of the 29-credit modular delivery and recording arrangement, or a compliant written alternative.
• Technical methodology, 30-day/notional-hour implementation plan and curriculum mapping.
• CVs and registration evidence for proposed learning and assessment personnel.
• Proof of access to a compliant training venue in the John Taolo Gaetsewe District for the contract period (lease, ownership or formal arrangement).
• At least three relevant project references with contactable clients and supporting appointment/reference letters.
• Detailed firm, VAT-inclusive pricing for both groups and total programme.
• Signed declaration of interests (SBD 4), bid conditions and authority to sign (board resolution).
• SBD 6.1 preference points claim form.
• SBD 7.1 contract form (successful bidder only).
• SBD 8 declaration of past SCM practices.
• SBD 9 certificate of independent bid determination.
• Service Level Agreement (successful bidder only).
• General Conditions of Contract 2010 (acknowledged).

Disqualification risks

• Late submission.
• Omission or non-completion of any mandatory returnable.
• Failure to meet eligibility criteria.
• Misrepresentation in any submitted information.
• Alterations or deviations from the tender requirements or pricing format.

Evaluation stages

1. Eligibility: bidders must pass mandatory eligibility requirements; failure disqualifies the bid from further evaluation.
2. Price and specific goals: 80/20 preference point system (applicable to contracts below R50 million).

Scoring

• Price: 80 points.
• Specific goals: 20 points, allocated as follows:
• At least 51% black-owned: 10 points.
• At least 51% women-owned: 5 points.
• At least 51% youth-owned: 3 points.
• At least 51% owned by people living with disability: 2 points.
• Maximum specific goals points: 20, regardless of claims exceeding 20.
• Total score = price points + specific goals points, rounded to two decimal places.
• Contract awarded to the bidder with the highest total points.

Verification

• Bidders may be required to submit proof of B-BBEE status, share certificates or CIPC information to substantiate specific goals claims.
• Failure to submit required proof means specific goals points are not claimed.

Programme

• Accredited skills development provider to implement a roads short skills intervention in pothole repair for 80 EPWP participants in the John Taolo Gaetsewe District.
• Programme aligned to selected unit standards from the National Certificate: Construction: Roadworks, NQF Level 2 (SAQA Qualification ID 24133).
• Total credits: 29.
• Duration: 30 days (15 days classroom, 15 days workplace).
• Delivery mode: theoretical, practical and workplace-based learning.
• Target group: unemployed persons / EPWP beneficiaries.

Unit standards

• Core: 9966 Establish and prepare a work area (NQF 2, 4 credits).
• Core: 14560 Handle, transport, store and utilise hazardous materials on a civil construction site (NQF 2, 5 credits).
• Core: 14561 Implement roadside safety procedures (NQF 2, 2 credits).
• Core: 12875 Use and maintain small plant and equipment on a construction site (NQF 2, 10 credits).
• Elective: 13958 Maintain and repair bituminous road surfaces (NQF 2, 8 credits).

Technical learning scope

• Identify potholes, patches, edge breaks and cracks and interpret repair specifications.
• Establish, demarcate and prepare a safe work area, including traffic accommodation and public protection.
• Inspect, use, clean and maintain hand tools, small plant and compaction equipment.
• Select, handle and apply aggregates, asphalt/bituminous products, prime and tack coat.
• Cut, clean, excavate, shape and prepare defective areas and pavement layers.
• Place, spread, level and compact repair material to required line, level, thickness, density and finish.
• Apply quality controls, identify defects and take corrective actions.
• Manage waste, spill prevention, environmental housekeeping and safe site closure.
• Compile workplace evidence and production records.

Provider obligations

• Submit inception report, implementation plan, curriculum mapping, notional-hour schedule and risk register within five working days of appointment.
• Provide current QCTO accreditation for SAQA ID 24133 and written QCTO/CETA confirmation of the 29-credit modular delivery and recording arrangement.
• Verify learner entry requirements and register/enrol approved learners.
• Deliver training to two groups of 40 using qualified learning and assessment personnel.
• Provide compliant training venue, learner guides, facilitator materials, stationery, assessment instruments, workplace evidence tools and training consumables.
• Conduct induction, baseline assessment, theory, demonstrations, simulations, formative and summative assessment, remediation and internal moderation.
• Coordinate workplace evidence with JTG District supervisors without taking over site supervision.
• Maintain attendance registers, learner files, progress records, assessment evidence, moderation records and corrective-action records.
• Submit weekly progress reports and escalate absenteeism, safety incidents, enrolment exceptions or delivery risks immediately.
• Issue Statements of Results and certificates in accordance with QCTO/CETA approval and submit close-out report and portfolios of evidence.

Implementation model

• Two groups of 40 participants each, with one facilitator per group.
• Group 1: classroom October 2026; workplace mid-October to end October 2026.
• Group 2: classroom mid-October 2026; workplace end October to mid-November 2026.
• Rolling intake model.

Venue requirement

• Training venue in the John Taolo Gaetsewe District, specifically Mothibistad, with capacity for 40 beneficiaries per facilitator.
• Proof of ownership, lease agreement or formal arrangement for the contract period.

Bidders must submit a training methodology and implementation plan covering:

• Blended learning approach: theoretical instruction, structured practical training, supervised workplace-based learning, mentorship and assessment.
• Training of 80 beneficiaries in two groups of 40.
• Theory: 15 days; workplace: 15 days.
• Assessment: 1–2 days; moderation: 1–2 days; certification.
• Rolling intake model: as each group completes classroom training and moves to workplace training, the next group starts classroom training.
• Curriculum mapping and notional-hour schedule.

Bidders must submit:

• Evidence of experience in similar training programmes, including a track record and references from previous projects (reference letters).
• At least three relevant project references with contactable clients and supporting appointment/reference letters.
• Qualifications, CVs and relevant registration evidence for proposed learning and assessment personnel.
• Company profile, registration documents and B-BBEE certificate or affidavit.
• Accreditation with the relevant SETA (e.g. Merseta, Ceta) per trade, and current QCTO accreditation for SAQA ID 24133.

The provider must:

• Deliver the approved learning programme to two groups of 40 using appropriately qualified learning and assessment personnel.
• Conduct induction, baseline assessment, theory, demonstrations, simulations, formative assessment, summative internal assessment, remediation and internal moderation.
• Maintain daily attendance registers, learner files, progress records, assessment evidence, moderation records, issue logs and corrective-action records.
• Submit weekly progress reports and immediately escalate absenteeism, safety incidents, enrolment exceptions or delivery risks.
• Issue valid Statements of Results and certificates only in accordance with QCTO/CETA approval and submit a complete close-out report and compliant portfolios of evidence.
• Apply quality controls, identify defects and undertake corrective actions in the technical learning scope.

Pricing schedule (SBD 3) — firm prices only.

• All prices in South African Rand, inclusive of all applicable taxes.
• No additional or hidden costs; rates must include travel, administration and all costs to perform obligations.
• Complete for Group 1 (40 participants) and Group 2 (40 participants):
• Administration and learner registration (40)
• Learning material (40)
• Facilitation (40)
• Assessment (40)
• Internal moderation (40)
• Training consumables, inclusive of training venue (40)
• Authorised Statement of Results / certification (40)
• Provide group subtotals and total bid price for 80 participants.
• Offer validity: 120 calendar days from closing date (SBD 3), while the pricing schedule text also states 90 calendar days; bidders should clarify.
• Closing date on SBD 3: 23 October 2026 (conflicts with 9 November 2026 stated elsewhere).

Pricing

• Firm prices only; non-firm prices or prices subject to exchange rate variation will not be considered.
• All prices in South African Rand, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• No additional or hidden costs; rates must include travel, administration and all costs to perform obligations.
• Pricing schedule (SBD 3) must be completed for Group 1 (40 participants) and Group 2 (40 participants), with cost items: administration and learner registration, learning material, facilitation, assessment, internal moderation, training consumables including venue, and authorised Statement of Results/certification.
• Total bid price for 80 participants required.

Validity

• Offer valid for 120 calendar days from the closing date (SBD 3), while the pricing schedule text also states 90 calendar days; bidders should clarify.

Payment

• Payment within 30 days after receipt of an invoice accompanied by a delivery note (SBD 7.1).

Bid security

• None stated.

Eligibility

• CSD registration and SARS tax compliance status (TCS PIN or CSD number).
• Company registration documents.
• Valid B-BBEE certificate or sworn affidavit.
• Current QCTO accreditation and scope for SAQA ID 24133.
• Written QCTO/CETA confirmation of the 29-credit modular delivery and recording arrangement, or a compliant written alternative.
• Proof of access to a compliant training venue in the John Taolo Gaetsewe District for the contract period.
• At least three relevant project references with contactable clients and supporting letters.
• No person in the service of the state may be a director, member or shareholder with controlling interest.

B-bbee

• B-BBEE certificate or sworn affidavit required.
• Specific goals points: black-owned 10, women-owned 5, youth-owned 3, disability-owned 2 (maximum 20).
• Proof of B-BBEE status, share certificates or CIPC information may be requested.

CIDB

• Not applicable.

Local content

• No local content requirement stated.

Returnable forms

• SBD 3: pricing schedule (firm prices).
• SBD 4: declaration of interest.
• SBD 6.1: preference points claim form.
• SBD 7.1: contract form (successful bidder).
• SBD 8: declaration of past SCM practices.
• SBD 9: certificate of independent bid determination.
• Board resolution authorising signatory.
• General Conditions of Contract 2010 (acknowledged).
• Service Level Agreement (successful bidder).

The programme must align with the Occupational Health and Safety Act, 1993, applicable construction regulations, traffic accommodation requirements and departmental road-maintenance specifications. The technical learning scope includes establishing, demarcating and preparing a safe work area, implementing roadside safety procedures, handling hazardous materials, and managing waste, spill prevention and safe site closure.

Contract governed by the General Conditions of Contract 2010 (National Treasury) and the Special Conditions of Contract.

• Bidders are deemed to have satisfied themselves as to all conditions and obligations.
• All documents must be fully signed and completed; failure may lead to disqualification.
• Submission of a proposal indicates unconditional acceptance of all terms and conditions.
• Information provided must be accurate and honest; misrepresentation may lead to disqualification and/or termination.
• The department is not liable for costs incurred by bidders.
• The contract may not be ceded or assigned without departmental approval.
• The department may seek clarification, negotiate, withdraw the proposal or reject any proposal.
• Termination in accordance with the General Conditions of Contract 2010.
• Payment within 30 days after receipt of an invoice accompanied by a delivery note.

Evaluation is in two stages: eligibility, then price and specific goals on the 80/20 preference point system. Price carries 80 points. Specific goals carry 20 points: at least 51% black-owned (10), at least 51% women-owned (5), at least 51% youth-owned (3), at least 51% owned by people living with disability (2). Maximum specific goals points is 20. Total score is rounded to two decimal places. The contract is awarded to the bidder with the highest points. Bidders may be asked to provide proof of B-BBEE status, share certificates or CIPC information.