Frequently Asked Questions — Construction of Dithakong High School & Hostel - Phase 3A

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: the document: Form of Offer, • Identity Documents - certified copies of all equity holders Identity Documents, • Acceptable Audit Trail – including proof of Company Registration (CIPRO);, Detail of all equity holders and a valid TAX Clearance Certificate (original copy, • Required CIDB grading for this tender., • A list of key personnel (Registered with professional body) must be provided, • Bill of Quantities may be on formal letterhead but final amount MUST be, carried over to Form of Offer. (Formal offer must accompany this document)., Completion Certificate: Provide appointment letters,, completion certificates and reference letters per project, Failure to submit any of the appointment letter, completion, address within the province of Northern Cape. A Lease, Qualifications and Competencies of key staff 15, experience, a CV and proof of registration must be, minimum 5 years post registration experience, a CV and, (please print) (please print), (of the person/s authorised to sign ) (Please print) (Please print), (please print)

Question 2

How will bids be evaluated?

Accepted Answer

3.2 Technical Section 3.3 Evaluation of Bidders. 2.13.2 The bidder obtaining the highest number of points should be recommended for Philosophy and Local specific goals in recommending a bidder other than the highest 2.13.4 In addition to Price and Local specific goals, NORTHERN CAPE DEPARTMENT OF EDUCATION will further consider the functionality points score or the CIDB Grading in 2.14.7 This procurement philosophy may be reflected in the functionality criteria of this tender. applicable values and/or minimum qualifying score for functionality, is provided in this tender 3.3.4.4 A bidder that fails to obtain the minimum the qualifying score for functionality as indicated in this tender document is not an acceptable tender and will not be considered for evaluation under 3.3.4.5 Each tender that obtains the minimum qualifying score for functionality will be evaluated further in Phase 3, in terms of price, preference points and other matters specified below. 3.3.5 Phase 3: Evaluation in terms of 90/10 preference point system 3.3.5.1 Only bids that achieved the minimum qualifying score/percentage for functionality will be considered further in terms of the Phase 3 preference points scoring system. 3.3.5.2 The weightings to be utilized in calculating points scored for the Phase 3 preference points scoring 3.3.5.3 Up to 90 Points for Price; 3.3.5.4 Up to 10 Points for the Local specific goals. 3.3.5.5 Step 1 will be the calculation of points for price, where the lowest priced bid in respect of each Group of Routes will score 90 points for price, while bids with higher prices in respect of the same Group of Routes will score lower points for price on a pro-rata basis. 3.3.5.6 The following formula will be utilized to calculate the points for price in respect of tenders with a Rand  Ps = Points scored for comparative price of proposal or offer under consideration; EVALUATION PROCESS (CONTINUED) 3.3.6 Step 2 will be the calculation of points for the Local specific goals, broken down into the following categories, Full points to be awarded in the case where a minimum 51% ownership of the

Question 3

What are the technical specifications?

Accepted Answer

CONSTRUCTION OF JTG SCHOOL AND HOSTEL – PHASE 3A Initials: of 56 1. NOTICE OF OFFER Contractors with the necessary expertise that are interested to undertake and execute all work

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

Fully Completed and Signed form of offer All blanks spaces must be Yes No completed Fully Completed and signed forms Yes No Initials: of 56 Confirmation of addendum (If Applicable) Yes No Fully & Duly Completed Detailed Bill of Quantities (BOQ), Written in Ink Yes No Compulsory Briefing Session – Briefing session attendance Register Yes No must be signed at Briefing Meeting Joint Venture Agreement - If Applicable Joint Venture Agreement Yes No must be signed by all parties of the JV. Joint ventures are eligible to submit tender provided that Every member of the joint venture is registered with the CIDB NB: Each party to the JV or Consortium must individually compile Sections SBD 4, SBD 6.1, SBD 7.2. The combined contractor grading designation calculated in accordance with the Construction Industry Development Regulations is equal to or higher than a contractor grading designation determined in accordance with the sum tendered for this project. A Joint Venture Agreement signed by both parties to the JV Agreement. Failure to submit will lead to disqualification of the bid. Submission of project programme Yes No Bids that do not meet the Pre-Qualification requirements will not advance to the next stage of assessment. No points are allocated to this stage. Initials: of 56 EVALUATION PROCESS (CONTINUED) 3.3.4 Phase 2: Evaluation of bids based on Functionality Criteria 3.3.4.1 The aim of this exercise is to evaluate all bids received based on Functionality as a criterion in accordance with the tender requirements. 3.3.4.2 Evaluation criteria as set out hereunder are designed to ensure conformity with Northern Cape Department of Education Supply Chain Management bid requirements. 3.3.4.3 To assist respondents, a synopsis of the evaluation form which will be utilized by the Northern Cape Department of Education evaluation team, indicating the evaluation criteria, weights, applicable values and/or minimum qualifying score for functionality, is provided in this tender document. 3.3.4.4 A bidder that fails to obtain the minimum the qualifying score for functionality as indicated in this tender document is not an acceptable tender and will not be considered for evaluation under Phase 3. 3.3.4.5 Each tender that obtains the minimum qualifying score for functionality will be evaluated further in Phase 3, in terms of price, preference points and other matters specified below. 3.3.5 Phase 3: Evaluation in terms of 90/10 preference point system 3.3.5.1 Only bids that achieved the minimum qualifying score/percentage for functionality will be considered further in terms of the Phase 3 preference points scoring system. 3.3.5.2 The weightings to be utilized in calculating points scored for the Phase 3 preference points scoring system will be: 3.3.5.3 Up to 90 Points for Price; 3.3.5.4 Up to 10 Points for the Local specific goals. 3.3.5.5 Step 1 will be the calculation of points for price, where the lowest priced bid in respect of each Group of Routes will score 90 points for price, while bids with higher prices in respect of the same Group of Routes will score lower points for price on a pro-rata basis. 3.3.5.6 The following formula will be utilized to calculate the points for price in respect of tenders with a Rand value above R 1 000 000 (all applicable taxes included): Pt − P min Ps = 90 (1 − ) P min Where:  Ps = Points scored for comparative price of proposal or offer under consideration;  Pt = Comparative price of proposal or offer under consideration; and  Pmin = Comparative price of lowest acceptable proposal or offer. Initials: of 56 EVALUATION PROCESS (CONTINUED) 3.3.6 Step 2 will be the calculation of points for the Local specific goals, broken down into the following categories, Full points to be awarded in the case where a minimum 51% ownership of the company is from these respective individuals: 2 points - Black people 2 points – Youth 4 point – Women 2 points – Disabilities 3.3.7 The points scored for price (step 1) will be added to the points scored for Local specific goals to obtain the bidder’s total points scored out of 100. 3.3.8 GENERAL 3.3.8.1 NORTHERN CAPE DEPARTMENT OF EDUCATION may request additional information, clarification or verification in respect of any information contained in or omitted from a Contractor’s tender. This information will be requested in writing. 3.3.8.2 NORTHERN CAPE DEPARTMENT OF EDUCATION may conduct a due diligence on any Contractor, which may include interviewing customers. 3.3.8.3 NORTHERN CAPE DEPARTMENT OF EDUCATION may shortlist Contractors and may request presentations from short-listed Contractors. 3.3.8.4 NORTHERN CAPE DEPARTMENT OF EDUCATION may enforce whatever measures it considers necessary to ensure the confidentiality and integrity of the contents of the Tender. 3.3.8.5 NORTHERN CAPE DEPARTMENT OF EDUCATION will evaluate the Tenders with reference to NORTHERN CAPE DEPARTMENT OF EDUCATION approved evaluation criteria, guided by the NORTHERN CAPE DEPARTMENT OF ED…

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"12 November 2026","closingTime":"11h00","briefingSession":"{\"date\":\"12 November 2026\",\"time\":\"11h00\",\"venue\":\"JTG School on the 8th of October 2026 at 11h00. All attendees must\",\"is_compulsory\":true}"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"tmafatshe@mtcc.co.za","phone":null,"department":"OF EDUCATION","address":null}

Construction of dithakong high school & hostel - phase 3a

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