Completion of construction of dithakong (jtg) school and hostel – phase 3a, dithakong village, kuruman, northern cape (CIDB 8gb)

Tender issue date: 25 September 2026.

Compulsory briefing session: 8 October 2026 at 11:00, on site at JTG School. Attendance is compulsory and the attendance register must be signed; only offers from contractors who attend will be considered.

Closing date and time: 12 November 2026 at 11:00.

Offer validity: 120 calendar days from submission.

Contract period: 18 months.

Compulsory briefing session on 8 October 2026 at 11:00, on site at JTG School. Attendees must sign the attendance register. Only offers from contractors who attend the briefing session will be considered.

Document enquiries

• Email: [email protected]

Submission

• Method: online, through a link requested by email from [email protected]

Briefing venue

JTG School

Dithakong Village

Kuruman

Northern Cape

Submission method: electronic — bids must be submitted online through a link issued to each bidder.

Link request: email [email protected] to ask for the submission link.

Closing: 12 November 2026 at 11:00. Bids received after the closing date and time will not be considered.

Format: complete the offer in ink, initial every page, initial every change, and use no correction fluid — strike out a mistake once in ink and have the signatory sign in full at each correction.

Returnable documents (all must be completed in full, initialled on every page and signed where applicable):

• Form of Offer — the priced offer, signed by the person authorised on the Form of Proxy.
• Form of Proxy — authorises the signatory to bind the bidder; proof of that authority must be provided.
• Occupational Health and Safety Agreement — signed acceptance of the OHS obligations.
• Witness — at least one witness must sign the Form of Offer.
• Certified copies of the identity documents of all equity holders.
• Acceptable audit trail: CIPC company registration proof and details of all equity holders.
• Valid original Tax Clearance Certificate.
• Bank letter of good standing.
• Financial statements for the previous financial year.
• CSD registration; the MAAA number is used to verify it.
• Valid and active CIDB grading certificate, Grade 8GB or higher.
• Valid COIDA certificate; all joint venture partners must submit COIDA or FEM certificates.
• Detailed Bill of Quantities completed in ink, with the final amount carried over to the Form of Offer.
• Project programme.
• Joint Venture Agreement signed by all JV parties, if applicable.
• Confirmation of addendum, if applicable.
• Signed compulsory briefing session attendance register.
• SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim) and SBD 7.2 (Contract Form) — each JV or consortium party must complete these individually.

Disqualification risks:

• Any hurdle requirement not met, or any returnable document omitted or left unsigned.
• Failure to attend the compulsory briefing session.
• A joint venture bid without a signed JV agreement, or with a member that is not CIDB registered.
• Bids submitted after the closing time.

Form of Offer — priced offer signed by the authorised signatory.

Form of Proxy — authority to sign, with proof of that authority.

Occupational Health and Safety Agreement — signed acceptance of the OHS obligations.

Witness — at least one witness signs the Form of Offer.

Certified copies of the identity documents of all equity holders.

Acceptable audit trail: CIPC registration, details of all equity holders, valid original Tax Clearance Certificate.

Bank letter of good standing.

Financial statements for the previous financial year.

CSD registration; the MAAA number is used for verification.

Valid and active CIDB grading certificate, Grade 8GB or higher.

Valid COIDA certificate; COIDA or FEM for all JV partners.

Detailed Bill of Quantities completed in ink.

Project programme.

Joint Venture Agreement signed by all parties, if applicable.

Confirmation of addendum, if applicable.

Signed compulsory briefing session attendance register.

All returnable documents must be completed in full, initialled on every page and signed where applicable; failure to supply the required information may invalidate the offer.

Three-phase evaluation.

Phase 1 — Pre-qualification against the hurdle requirements. No points are scored; a bid that fails any hurdle requirement does not proceed.

Phase 2 — Functionality. Minimum qualifying score: 70 out of 100. A bid below 70 is unacceptable and is not evaluated further.

Functionality scoring (100 points):

• Company experience: 8 points per completed building project with a minimum value of R50 million, up to 5 references (40 points). An appointment letter, completion certificate and reference letter are required for each project; a missing document forfeits that project's points.
• Locality: 15 points — Joe Morolong Local Municipality 15; John Taolo District Municipality 10; elsewhere in Northern Cape 5; outside Northern Cape or no proof 0. Proof is an official business address in Northern Cape: a lease agreement plus 3 months' bank statements showing rent paid, or municipal rates and taxes if the property is owned.
• Qualifications and competencies of key staff: 15 points — a Project Manager registered with the South African Council for the Project and Construction Management Professions (7.5) and a Quantity Surveyor registered with the South African Council for the Quantity Surveying Profession (7.5), each with at least 5 years' post-registration experience, a CV and proof of registration. A letter on company letterhead confirming awareness of the bid and availability is required or the points are forfeited.
• Safety, health, environmental and quality: 15 points — OHS plan aligned to the scope of work (4), safe working procedure (3), safety officer in the organogram with CV (2), safety-related qualification (3), risk management plan (3).
• Construction method statement, project-specific programme on MS Project or similar, and cashflow forecast: 10 points.
• Plant and equipment: 5 points — heavy machinery, TLBs, excavators and rollers (2); trucks, 1 to 5 trucks and water tanks (1); LDVs and bakkies (1); scaffolding, trestles, step ladders, concrete mixers, generators and jack hammers (1).

Phase 3 — 90/10 preference point system, open only to bids that reached 70 functionality points:

• Price: up to 90 points. The lowest acceptable price scores 90; higher prices score pro rata using Ps = 90(1 − (Pt − Pmin)/Pmin) for tenders above R1 000 000 including all taxes.
• Local specific goals: up to 10 points, awarded in full where at least 51% ownership is held by the relevant group — Black people 2, Youth 2, Women 4, Disabilities 2.

Total: 100 points.

Other evaluation matters: the department may request written clarification, conduct due diligence including interviewing customers, shortlist bidders and call for presentations, and appoint a specialist or consultant to assist with evaluation.

Award: the highest-scoring bidder is recommended, but the department may award to an emerging enterprise, may apply its procurement philosophy and local goals, and bases the award decision on the proposal closest to the Quantity Surveyor's cost estimate. Bidders must disclose projects currently under construction; a contractor already too committed may be excluded. Post-tender negotiations may be held before award.

Scope: all work necessary to complete construction of JTG School and Hostel – Phase 3A, Dithakong Village, Kuruman, Northern Cape.

Programme: a computer-generated critical path programme must be handed over at the first site meeting, detailed enough for the Principal Agent to assess weekly progress, showing procurement and off-site manufacture lead times and key dates for information and for sub-contractor appointments. A fortnightly bar-chart programme covering the next 14 days must also be maintained. No programme change without Principal Agent approval; the approved programme must be displayed in the site office and copies given to the Principal Agent.

Materials: only the specified materials, fittings and finishes may be used; written Principal Agent approval for any alternative must be obtained before tender submission. Proprietary branded products must be handled, stored and installed strictly per the manufacturers' instructions.

Testing and quality: testing at the standard minimum frequency, increased where necessary; results, measurements and levels must be furnished to the Principal Agent on completion of each part of the work. Approval of tests does not relieve the contractor of responsibility until the end of the Defects Liability Period.

Standards: National Building Regulations and the latest applicable SABS specifications apply, failing which the latest applicable British Standard.

Existing services: the Principal Agent must be consulted before any service is disconnected; damage to foreseeable or indicated services is for the contractor's account.

Waste: chutes and adequate waste skips must be provided at positions agreed in writing; full skips must be removed within 24 hours, failing which the department may appoint others and deduct the cost.

Site conduct: dust, nuisance and noise must be minimised, with effective silencing devices on pneumatic tools and plant. The contract price includes hard-wearing dust barriers of uniform colour and specification, hoarding of new boards painted black of equal lengths and heights, rubble chutes and waste skips, plus access permits, uniforms, PPE and identification cards for all personnel.

Drawings: issued only through the Principal Agent's office with stamp and signature; unauthorised drawings are used at the contractor's risk and errors are rectified at the contractor's cost. Damaged or obscured drawings must be returned for replacement.

Other contractors: the employer may appoint other contractors concurrently; the contractor must give them access and reasonable storage space and has no claim to profit or builder's discount on their work.

Scope changes: the employer may increase or decrease quantities and contract value; no claims for additional expense, rate changes or loss and expense will be entertained.

Overtime: rates are inclusive of overtime work; no additional overtime cost will be paid.

Handover: guarantees, operating and maintenance manuals, data and record drawings must be handed to the Principal Agent on practical completion, and all warranties and guarantees ceded to the employer on final completion.

Evaluation runs in three phases: Phase 1 pre-qualification against the hurdle requirements, where no points are scored but failure ends the bid; Phase 2 functionality against the stated criteria and weights; Phase 3 price and preference points for bids that meet the functionality threshold.

Company experience: 8 points per completed building project with a minimum value of R50 million, up to five references (40 points). Each project requires an appointment letter, completion certificate and reference letter; missing any of these forfeits that project's points.

Key staff (15 points): a Project Manager registered with the South African Council for the Project and Construction Management Professions (7.5 points) and a Quantity Surveyor registered with the South African Council for the Quantity Surveying Profession (7.5 points), each with at least 5 years' post-registration experience, a CV and proof of registration. A letter on company letterhead confirming the individual is aware of the bid and available for the role is required; without it the points are forfeited.

Locality (15 points): proof of an official business address in Northern Cape — Joe Morolong Local Municipality 15, John Taolo District Municipality 10, elsewhere in the province 5, outside the province or no proof 0.

The contractor must provide, at its own cost, a quality control system and technical staff, transport, instruments and equipment to ensure adequate supervision and positive control of the works at all times. Supervision and process control costs, including testing, are included in the quoted amount.

Testing must meet the standard minimum frequency and be increased where necessary; results, measurements and levels must be submitted to the Principal Agent on completion of each part of the work.

Approval of tests does not relieve the contractor of responsibility for the work until the end of the Defects Liability Period.

Materials must be exactly as specified; written Principal Agent approval for alternatives must be obtained before tender submission.

The Bill of Quantities must be completed in full in ink; it may be on company letterhead but the final amount must be carried over to the Form of Offer, which must accompany the document.

BOQ rates are deemed to exclude VAT, with VAT provided for on the summary page; bidders are advised that prices entered must include VAT.

Rates are deemed to include all obligations under the contract — making, conveying, delivering, unloading, storing, unpacking, hoisting, setting, fitting and fixing, cutting and waste, patterns, models and templates, plant, temporary works and return of packings — as well as overtime.

The offer must remain valid for 120 calendar days.

The employer may increase or decrease quantities and value; no additional expense or rate changes are claimable and no loss-and-expense claims will be entertained for changes the employer implements.

Pricing: Bill of Quantities rates are deemed to exclude VAT, with VAT provided for on the summary page; bidders are advised that prices entered must include VAT. The BOQ may be on company letterhead but the final amount must be carried over to the Form of Offer, which must accompany the document.

Rates are deemed to include all obligations under the contract — making, conveying, delivering, unloading, storing, unpacking, hoisting, setting, fitting and fixing, cutting and waste, patterns, models and templates, plant, temporary works and return of packings — as well as overtime.

Offer validity: 120 calendar days from submission, during which the offer may be accepted and may not be withdrawn or weakened.

Payment: within 31 calendar days after the end of the month in which the service was rendered, against a valid tax invoice, subject to the department's accounts payable cut-off dates.

Penalty for late completion: R10 000 per calendar day.

Contract period: 18 months.

Scope variation: quantities and contract value may be increased or decreased, and no loss-and-expense claims are entertained for changes the employer implements.

CSD: bidders must be registered on the Central Supplier Database; the MAAA number is used to verify registration.

CIDB: valid and active grading of 8GB or higher. Joint ventures must submit a consolidated CIDB grading meeting the required grade, and every JV member must be CIDB registered.

Tax: valid original Tax Clearance Certificate.

CIPC: proof of company registration and details of all equity holders.

COIDA: valid COIDA certificate; for joint ventures every partner must submit a COIDA or FEM certificate.

Bank: letter of good standing from the bank.

Financial statements: previous financial year's financial statements.

Compulsory briefing: attendance and a signed attendance register.

Local subcontracting: 30% of the project value must be subcontracted to local subcontractors in consultation with the Community Liaison Officer and Ward Councillor; first preference goes to ward SMMEs; targeted enterprises must be CIDB-registered at 8GB or higher.

Employment targets: at least 30% of total labour from the local community, of which at least 30% women, at least 20% youth aged up to 35, and at least 2% persons with disabilities; equal pay for work of equal value.

Local upliftment: the department may prefer a local contractor, or a juristic person whose 51% majority shareholding is held by persons historically disadvantaged by unfair discrimination on grounds of race, gender or disability, who resides or conducts business in the location or province.

SBD forms: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim) and SBD 7.2 (Contract Form) — each JV or consortium party must complete these individually.

Vetting: all bidders are subject to a vetting process.

Preference points are not scored on B-BBEE levels; the 10 preference points are for local specific goals — Black people 2, Youth 2, Women 4, Disabilities 2 — awarded in full where at least 51% ownership is held by the relevant group.

Local upliftment: the department may decline to award automatically to the highest scorer and may prefer a local contractor who is a person, or a juristic person whose 51% majority shareholding is held by persons historically disadvantaged by unfair discrimination on grounds of race, gender or disability, and who resides or conducts business in the location or province.

Procurement philosophy: increase the economic participation of black people, engage youth and black women-owned and managed enterprises, support businesses from disadvantaged communities, promote local, regional and provincial contractors, and stimulate local economic development; quotations may be sourced from community-based vendors.

Preferential procurement deliverables: business opportunities for targeted enterprises per the CIDB SSED; local SMMEs sourced through the Community Liaison Officer and Ward Councillor with first preference to ward SMMEs.

Participation goals: minimum 30% local labour, 30% women, 20% youth, 2% persons with disabilities.

Occupational Health and Safety Agreement must be completed and signed by an individual with sufficient authority.

Valid COIDA certificate required; for joint ventures every partner must submit a COIDA or FEM certificate.

The contract price is deemed to include PPE, uniforms, identification cards and access permits for all personnel on site.

Functionality scoring covers an OHS plan aligned to the scope of work (4 points), safe working procedure (3 points), a safety officer in the organogram with CV (2 points), a safety-related qualification (3 points) and a risk management plan (3 points).

Dust, nuisance and inconvenience from the works must be minimised; pneumatic tools and other plant must have effective silencing devices to stay within local authority noise limits.

Waste must be removed rapidly using chutes where required, with adequate waste skips positioned as directed by the Principal Agent in writing. Full skips must be removed within 24 hours; if the contractor fails, the department may appoint others and deduct the cost from amounts due.

The contract price includes hard-wearing dust barriers of uniform colour and specification, hoarding of new boards painted black of equal lengths and heights, and rubble chutes and waste skips.

The contractor must repair or replace existing work damaged by itself or its subcontractors at its own cost.

Governing law: South African law; disputes resolved in South Africa.

Transfer: the project may not be transferred to another company without the department's written consent.

Contradictions: ambiguities or inconsistencies in description, measurements, quality or quantities must be referred to the department's representative before that part of the work starts.

Deviations: any deviation from the specifications must be clearly described in the offer; the department may reject it.

Breach: the department may issue a written warning to remedy a breach within a fixed period; if not remedied it may take over the work or place it elsewhere, and the contractor is liable for the resulting loss.

Payment: within 31 calendar days after the end of the month in which the service was rendered, against a valid tax invoice.

Insolvency: sequestration, liquidation, surrender of estate, assignment for creditors or similar events entitle the department to terminate the contract without recourse and to claim damages.

Offer validity: the offer remains open for acceptance for the stated period and may not be withdrawn or weakened.

Code of conduct: no gratification may be given to department staff or officials; contravention cancels the contract immediately. No social functions, union meetings or unauthorised meetings on department premises, and the department's address or logo may not be used for the contractor's correspondence.

Cancellation: the department may disqualify the bidder or cancel the contract for inducements, unsatisfactory execution, non-compliance with conditions, or fraudulent or bad-faith conduct.

Award: the department may award in whole or in part without giving reasons, may negotiate post-tender, and may terminate negotiations at any stage.

Subcontracting: 30% of the project value must go to local subcontractors in consultation with the Community Liaison Officer and Ward Councillor; the ward where the project is located is prioritised, with neighbouring wards considered only if no suitable local contractor is available.

Conflicts: where the tender form and a covering letter differ, the tender form prevails.

Corrections: changes must be initialled; no correction fluid — strike out once in ink and have the signatory sign in full at each correction.

Evaluation conduct: the department may shortlist contractors, request presentations, and take measures to protect the confidentiality and integrity of tenders.

Hurdle requirements apply as listed; non-compliance invalidates the offer.

A list of key personnel registered with a professional body must be provided for subcontracted work.

The Bill of Quantities may be on company letterhead but the final amount must be carried over to the Form of Offer, which must accompany the document.

Award will be based on the proposal closest to the Quantity Surveyor's cost estimate.

Local community priority follows municipal demarcations — the ward where the project is located, with neighbouring wards considered only if no suitable local contractor is available.

Local SMMEs are sourced through the Community Liaison Officer and Ward Councillor, with first preference to ward SMMEs.

Preferential procurement deliverables follow the CIDB Specification for Social and Economic Deliverables in Construction Works Contracts (SSED): targeted enterprises must be CIDB-registered at 8GB or higher, and targeted enterprise declarations and letters of undertaking must be submitted within 3 months of contract commencement.

Employment and skills development for targeted labour: earthworks performed by hand (trench excavation and backfill compaction in areas not subject to traffic, clearing and grubbing, shaping, loading, hauling, off-loading, spreading, compaction and grassing), stone pitching and rubble masonry, and manufacturing elements. Wages must be comparable to local unskilled rates, sufficient to incentivise work but not above the local average; men, women, disabled persons and the aged receive equal pay for work of equal value.

Participation goals: at least 30% of total labour from the local community, at least 30% women, at least 20% youth aged up to 35, and at least 2% persons with disabilities.

Design procedures: interface with existing structures and plant, temporary works requirements, design integration before and during construction, all works and design changes approved by the department and its consultants before implementation, and documents marked with the correct file number and properly filed.

Minimum CIDB grading: 8GB or higher.

Hurdle requirements, non-compliance with which invalidates the offer: Form of Offer completed in full and signed by the person authorised on the Form of Proxy, with proof of that authority; Form of Proxy completed and signed; Occupational Health and Safety Agreement completed and signed; at least one witness signing the Form of Offer; certified copies of all equity holders' identity documents; acceptable audit trail including CIPC registration, details of all equity holders and a valid original Tax Clearance Certificate; bank letter of good standing; previous financial year's financial statements; attendance of the compulsory briefing session; returnable documents completed in full, initialled on each page and signed where applicable; the required CIDB grading; submission of a project programme.

Joint ventures: every member must be CIDB registered; the combined grading must meet or exceed the grade required for the tendered sum; a Joint Venture Agreement signed by all parties must be submitted; each party must complete SBD 4, SBD 6.1 and SBD 7.2 individually; all partners must submit COIDA or FEM certificates.

All bidders must be registered on the Central Supplier Database.

A list of key personnel registered with a professional body must be provided for subcontracted work.

Phase 1 — pre-qualification against the hurdle requirements; no points, but failure ends the bid.

Phase 2 — functionality, minimum qualifying score 70 out of 100.

Phase 3 — 90/10 preference point system for bids that reached 70 functionality points: up to 90 points for price and up to 10 points for local specific goals (Black people 2, Youth 2, Women 4, Disabilities 2). Price formula: Ps = 90(1 − (Pt − Pmin)/Pmin).

Functionality weights: company experience 40 (5 references at 8 points each, projects of at least R50 million), locality 15, key staff 15, safety health environmental and quality 15, method statement, programme and cashflow 10, plant and equipment 5.