Construction of fencing at a school in frances baard district (northern cape department of education)

The project is the construction of fencing for JTG School (Dithakong School & Hostel). The work comprises high-security fencing, gates, associated earthworks, concrete foundations, and reinforcement, as detailed in the bills of quantities.

Returnable documents: all standard SBD/MBD forms and any other documents specified in the tender pack must be completed, signed and submitted with the bid. The tender is an unpriced bill of quantities; bidders must price all items. No specific submission method or address is stated in the document.

The document does not state the evaluation method, scoring split, or minimum qualifying score. The only stated evaluation-related requirement is that the contractor must comply with the Occupational Health and Safety Act, Construction Regulations, and the site-specific Health and Safety specification. Non-compliance with OHS may delay progress payment certificates without compensation. The contractor must price all OHS requirements under the relevant preliminaries clause; no additional claims will be entertained.

Scope: Construction of fencing for JTG School (Dithakong School & Hostel).

Fencing works (Bill No. 1, Section 2):

• Supply, deliver and install high-security 'Clear VU' fencing: galvanised powder-coated anti-climb mesh panels (approx. 76.2 x 12.7mm aperture, 3.0-4.0mm wire), mounted to galvanised powder-coated RHS steel posts with anti-tamper fixing, including mass concrete foundations, all accessories, cutting, fixing, alignment and finishing, per manufacturer's recommendations.
• Fence 2.4m high: 2,864m.
• Gates:
• Single sliding gate 6328 x 3000mm high: 8 no.
• Double gate 2200 x 3000mm high (each leaf 1100 x 3000mm): 5 no.
• Single sliding gate 6300 x 2400mm high: 5 no.
• Double pedestrian gate 2200 x 2400mm high: 1 no.
• Single pedestrian gate 1400 x 2400mm high: 1 no.

Excavation and earthworks:

• Trenches (earth, not exceeding 2m deep): 1,099 m3.
• Extra over for soft rock: 87 m3; hard rock: 62 m3.
• Cart away surplus material: 621 m3 to a dumping site located by the contractor.
• Risk of collapse of sides of bulk excavations not exceeding 1.5m deep: 4,010 m2.
• Backfilling to trenches/holes, compacted to 85% Mod AASHTO density: 621 m3.
• Soil insecticide per SANS 5859 to bottoms and sides of trenches: 5,987 m2.

Concrete and reinforcement:

• 25MPa/19mm reinforced concrete strip footings: 440 m3.
• 150 x 150 x 150mm concrete strength test cubes (provisional): 37 no.
• Mild steel reinforcement, 12mm diameter bars: 37.00 tonnes.
• All concrete must be ready mix concrete.

Preliminaries and general (Bill No. 1, Section 1):

• Temporary storage facilities: at least 500m2, lockable, watertight, with security features; at least three storage containers fitted with HVAC; dedicated area level, fenced with security fencing at least 2.1m high, one double gate at least 4m wide, with storm water management.
• Main notice board: 3m x 3m, with project description, client name, contractor name, professional team details.
• Site office for professional team: minimum 8m x 6m x 3m high, insulated, ventilated, with electric lighting, boarded floor, desk, chairs, drawing shelves, drawing board.
• Provision and maintenance of condom dispensers, including male and female condoms, replenished daily.
• Green building requirements to be allowed for.
• Contract Price Adjustment (Escalation) is applicable.
• Payment of Preliminaries and General: Option B; Adjustment: Option A.
• All quantities are provisional and subject to remeasurement.
• Drawings issued with tender are not complete; serve as guide only. Clarification must be obtained in writing from the principal agent before submitting tender.
• Trade names: alternative products of equal quality may be used only with prior written approval of the principal agent before closing date; otherwise the described product is deemed tendered.

The works involve bulk excavation, filling, soil poisoning, reinforced concrete strip footings, test cubes, reinforcement, and installation of high-security 'Clear VU' fencing with galvanised powder-coated anti-climb mesh panels, RHS steel posts, anti-tamper fixing, mass concrete foundations, and gates (sliding, double, pedestrian) as per manufacturer's recommendations.

General Preambles for Trades (2017 edition) incorporated. Supplementary preambles take precedence. Concrete strength test cubes to be made and tested. Compliance with SANS 5859 for soil insecticide. All concrete must be ready mix concrete.

The pricing schedule is an unpriced bill of quantities. The contractor must submit a detailed breakdown, calculation and cash flow over the anticipated contract period for preliminaries with the tender submission. This cash flow will be used for tender adjudication and as the basis for monthly valuation. Contract Price Adjustment (Escalation) is applicable; a budgetary allowance of R1,000,000 is provided. Payment of Preliminaries and General will be effected using Option B; adjustment using Option A. All quantities are provisional and subject to remeasurement. Contingencies at 10% are included in the final summary.

Payment terms: The employer shall pay the contractor the amount certified in an issued payment certificate within 31 calendar days of the date of issue of the payment certificate.

The employer will not issue a payment guarantee.

Contract Price Adjustment (Escalation) is applicable; a budgetary allowance of R1,000,000 (one million Rands) is provided for Contract Price Adjustment.

Payment of Preliminaries and General will be effected using Option B; adjustment using Option A.

All quantities are provisional and subject to remeasurement.

Contingencies at 10% are included in the final summary.

Occupational Health and Safety (OHS) compliance is compulsory. The contractor must:

• Notify the Department of Labour of intended construction work before commencing (Construction Regulation 3).
• Provide and demonstrate a documented health and safety plan (Regulation 5.4).
• Provide proof of registration and good standing with the Compensation Fund or a licensed compensation insurer before commencement (Regulation 5.3f).
• Open and maintain a health and safety file on site, and hand over a consolidated file on completion (Regulation 5.7).
• Appoint a full-time construction supervisor and a full-time or part-time construction safety officer (Regulation 6).
• Prepare a risk assessment report by a competent person, forming part of the health and safety plan (Regulation 7).
• Submit a fall protection plan before any construction work (Regulation 8).
• Provide proof of physical and psychological fitness for employees working at height (Regulation 8.2(b)).
• Ensure operators of construction vehicles and mobile plant are trained and certified competent (Regulation 21).
• Submit a training program for all employees (Regulation 8(c)).
• Submit method statements for any demolition work (Regulation 12).
• Comply with COVID-19 OHS requirements, including risk assessments, provision of PPE (reflective vests, bibs, hard hats, protective footwear, earplugs, dust masks, face masks, surgical gloves, safety goggles), medical examinations, first aid boxes, non-contact thermometers, hand sanitiser, cleaning supplies, and waste management.
• All OHS requirements are deemed priced under the preliminaries clause; no additional claims will be entertained.

Non-compliance with OHS may delay progress payment certificates without compensation.

Other compliance:

• Soil insecticide must comply with SANS 5859.
• All concrete must be ready mix concrete.
• The JBCC General Preliminaries (May 2018) and the General Preambles for Trades (2017 edition) are incorporated; supplementary preambles take precedence.

Compliance with the Occupational Health and Safety Act, Construction Regulations, and the site-specific Health and Safety specification is compulsory. The contractor must notify the Department of Labour before commencing work (Regulation 3), provide a documented health and safety plan (Regulation 5.4), provide proof of registration and good standing with the Compensation Fund (Regulation 5.3f), open and maintain a health and safety file (Regulation 5.7), appoint a full-time construction supervisor and a full-time or part-time construction safety officer (Regulation 6), prepare a risk assessment (Regulation 7), submit a fall protection plan (Regulation 8), provide proof of physical and psychological fitness for employees working at height (Regulation 8.2(b)), ensure operators of construction vehicles and mobile plant are trained and certified (Regulation 21), submit a training program (Regulation 8(c)), and submit method statements for any demolition work (Regulation 12). COVID-19 OHS requirements include risk assessments, provision of PPE (reflective vests, bibs, hard hats, protective footwear, earplugs, dust masks, face masks, surgical gloves, safety goggles), medical examinations, first aid boxes, non-contact thermometers, hand sanitiser, cleaning supplies, and waste management. All OHS requirements are deemed priced under the preliminaries clause; no additional claims will be entertained. Non-compliance may delay progress payment certificates without compensation.

Environmental disturbance clause included in preliminaries. Storm water management within dedicated storage area to avoid muddy areas, ponding or flooding.

The JBCC Principal Building Agreement (Edition 6.2 - May 2018) is incorporated. Clause 21.1 is amended: the employer will not issue a payment guarantee. Clause 25.10 is amended: the employer shall pay the contractor within 31 calendar days of the issue of a payment certificate. Contract Price Adjustment (Escalation) is applicable. Payment of Preliminaries and General will be effected using Option B; adjustment using Option A. All quantities are provisional and subject to remeasurement.

The department requires the completion of construction of JTG School and Hostel – Fencing, situated at Kuruman, Northern Cape Province. The scope includes all work necessary for the fencing project.

Closing date: 9 November 2026 at 11:00

Compulsory briefing session: 8 October 2026 at 11:00 at JTG School (site). Attendance is mandatory; only bidders who attend and sign the register will be considered.

Tender issue date: 25 September 2026

Offer validity: 120 calendar days from closing date

Document enquiries and link request:

• Email: [email protected]

(No other contact details provided.)

Submission method: electronic only, via a link forwarded to each bidder after emailing [email protected] to request it.

Closing: 9 November 2026 at 11:00. Late bids are not considered.

Returnable documents (all must be completed in full, initialled on each page, and signed by an authorised person):

• Form of Offer: completed and signed by the individual authorised on the Form of Proxy, with proof of authority.
• Form of Proxy: completed and signed by an individual with sufficient authority, with proof of proxy.
• Occupational Health and Safety Agreement: completed and signed.
• Witnesses: at least one witness must sign the Form of Offer.
• Identity Documents: certified copies of all equity holders' IDs.
• Acceptable Audit Trail: proof of company registration (CIPRO), details of all equity holders, and a valid original Tax Clearance Certificate.
• Letter of good standing from the bank.
• Financial statements of the previous financial year.
• Attendance of the compulsory briefing session (attendance register signed).
• Valid CIDB grading certificate (Grade 6SQ or higher).
• Valid COIDA certificate (or FEM for JV partners).
• Submission of a project programme.
• Fully and duly completed Detailed Bill of Quantities (BOQ), written in ink, with the final amount carried over to the Form of Offer.
• Authority to Sign this Bid (for companies with more than one director).
• Confirmation of addendum (if applicable).
• Joint Venture Agreement (if applicable), signed by all parties; each JV party must individually compile SBD 4, SBD 6.1, and SBD 7.2.
• SBD forms as required (SBD 4, SBD 6.1, SBD 7.2 for JVs).

Corrections: no correction fluid; strike out once in ink and sign in full next to each correction.

All pages must be initialled.

Evaluation in three phases:

Phase 1 – Pre-qualification (hurdle requirements, no points): non-compliance disqualifies. Includes all returnable documents, CIDB 6SQ, COIDA, CSD registration, briefing attendance, project programme.

Phase 2 – Functionality (minimum qualifying score: 70/100):

• Company Experience: 5 references of completed building projects, each with a minimum value of R50 million, with appointment letters, completion certificates, and reference letters (8 points each, total 40).
• Locality: proof of official business address (15 points): within Joe Morolong Local Municipality – 15; within John Taolo District Municipality – 10; within Northern Cape Province – 5; outside or no proof – 0.
• Qualifications and Competencies of key staff (15 points): Registered Project Manager (SACPCMP) with minimum 5 years post-registration experience, CV and proof of registration – 7.5; Registered Quantity Surveyor (SACQSP) with minimum 5 years post-registration experience, CV and proof of registration – 7.5. A letter on company letterhead confirming availability is required.
• Safety, Health and Environmental Quality (15 points): OHS Plan with legal requirements, safe working procedures, Safety Officer in organogram with qualification and CV, Risk Management plan.
• Construction method statement, project-specific programme, and cashflow forecast (10 points).
• Availability of Plant and Equipment (5 points).

Phase 3 – 80/20 preference point system (only if functionality ≥70):

• Up to 80 points for price, using formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
• Up to 20 points for Local specific goals (full points if minimum 51% ownership): Black people – 4; Youth – 4; Women – 8; Disabilities – 4.

Award may consider functionality score, CIDB grading, and closeness to Quantity Surveyor's cost estimate. The department may award to an emerging enterprise and may engage in post-tender negotiations.

Scope: Completion of construction of JTG School and Hostel – Fencing, situated at Kuruman, Northern Cape Province. All work necessary for the fencing project.

Contract period: 4 months.

Contractor must provide a computer-generated critical path programme at the first site meeting, and a fortnightly bar-chart programme thereafter.

Work must comply with SABS/BS standards and National Building Regulations where applicable.

Contractor responsible for quality control, testing, and rectifying errors at own cost.

All materials, fittings, and finishes must be as specified; alternatives require Principal Agent's written approval.

Contractor must provide dust barriers, hoarding (new boards painted black), rubble chutes, and waste skips.

Waste skips must be removed within 24 hours of becoming full.

Contractor must provide PPE, access permits, and identification cards for all personnel.

Contractor must minimise dust and noise, using silencing devices to comply with local authority levels.

Contractor must not damage existing services; damage is for contractor's account.

Employer may increase or decrease the quantity and value of work; no claims for loss or expense will be entertained.

All rates include overtime allowance; no additional overtime costs.

Contractor must cede all warranties and guarantees to the employer on final completion.

Contractor must provide a computer-generated critical path programme at the first site meeting, updated fortnightly bar-chart programme.

Programme must show lead times for procurement and key dates.

No changes to programme without Principal Agent approval.

Construction method statement, project-specific programme, and cashflow forecast required for functionality evaluation.

Work must comply with SABS/BS standards.

Company experience: 5 references of completed building projects, each with minimum value of R50 million, with appointment letters, completion certificates, and reference letters (8 points each).

Key personnel: Registered Project Manager (SACPCMP) with minimum 5 years post-registration experience, CV and proof of registration (7.5 points).

Registered Quantity Surveyor (SACQSP) with minimum 5 years post-registration experience, CV and proof of registration (7.5 points).

Letter on company letterhead confirming availability of key personnel required.

Contractor must implement a quality control system and provide technical staff, transport, instruments, and equipment for supervision.

Testing frequency per standards; contractor may increase as needed.

Test results, measurements, and levels must be furnished to the Principal Agent.

Contractor remains responsible for work until end of Defects Liability Period.

All materials must meet specified standards; alternatives require written approval.

Warranties and guarantees must be ceded to the employer.

Bill of Quantities must be completed in full, written in ink, with final amount carried over to Form of Offer.

Prices must include VAT.

Contract period: 4 months.

Penalty for late completion: R10,000 per calendar day.

Payment within 31 days after end of month.

No bid security or guarantee specified.

Pricing: Bill of Quantities must be completed in full, written in ink, with the final amount carried over to the Form of Offer. Prices must include VAT.

Payment: within 31 calendar days after the end of the month in which the service was rendered, subject to valid invoice with VAT number.

Penalty for late completion: R10,000 per calendar day.

No bid security or guarantee specified.

Offer must remain valid for 120 calendar days from closing date.

Mandatory pre-qualification (hurdle) requirements – non-compliance disqualifies:

• CSD registration (MAAA number used for verification).
• Valid and active CIDB grading: Grade 6SQ or higher (JVs to submit consolidated grading).
• Valid COIDA certificate (or FEM for JV partners).
• Valid Tax Clearance Certificate (original copy).
• Proof of company registration (CIPRO).
• Certified copies of all equity holders' IDs.
• Letter of good standing from the bank.
• Financial statements of the previous financial year.
• Attendance of compulsory briefing session.
• Submission of project programme.
• Fully completed and signed Form of Offer, Form of Proxy, and OHS Agreement.
• Witness signature on Form of Offer.
• Joint Venture Agreement (if applicable) signed by all parties; each JV party must individually compile SBD 4, SBD 6.1, SBD 7.2.
• Authority to Sign this Bid (for companies with more than one director).
• Confirmation of addendum (if applicable).
• Fully completed Detailed Bill of Quantities.
• All returnable documents completed, initialled, and signed.

Local content / subcontracting: awarded contractor must subcontract 30% of project value to local subcontractors, with preference to ward SMMEs.

Employment targets: minimum 30% local labour, 30% women, 20% youth, 2% persons with disabilities.

B-BBEE: no specific B-BBEE level threshold stated; preference points for local specific goals (ownership) apply.

Occupational Health and Safety Agreement must be completed and signed.

Contractor to provide PPE, access permits, and identification cards for personnel.

Safe working procedures are part of functionality evaluation (OHS Plan, Safety Officer, Risk Management plan).

Contractor must minimise dust and noise, use silencing devices.

No labour union meetings on premises.

Contractor must minimise dust and nuisance.

Use silencing devices for plant to comply with local authority noise levels.

Manage waste removal with 24-hour turnaround for full skips.

Provide dust barriers, hoarding, rubble chutes, and waste skips.

Contract duration: 4 months.

Penalty for late completion: R10,000 per calendar day.

Payment: within 31 calendar days after end of month of service, subject to valid invoice.

Offer validity: 120 calendar days from closing date.

Contractor may not transfer the project without written consent.

Breach: department may order remedy in writing; if not remedied, may execute work or place order elsewhere, with contractor liable for losses.

Code of conduct: no gratification, no social functions on premises, no unauthorised meetings or industrial action.

Cancellation: department may cancel for fraud, improper conduct, or non-performance.

Jurisdiction: South African law.

Employer may increase or decrease scope; no claims for loss or expense.

Contractor must subcontract 30% of project value to local subcontractors.

All warranties and guarantees ceded to employer on final completion.

Awarded contractor must subcontract 30% of project value to local subcontractors, with preference to ward SMMEs.

Local community empowerment strategy required, including employment targets: 30% local labour, 30% women, 20% youth, 2% persons with disabilities.

Department reserves the right to award to an emerging enterprise and to consider local upliftment.

Overall award decision based on closest proposal to Quantity Surveyor's cost estimate.

Minimum CIDB grading: 6SQ or higher.

Contractors must be registered on the Central Supplier Database.

Valid COIDA certificate required.

Submission of project programme required.

Joint ventures must submit consolidated CIDB grading and a signed JV agreement.

Attendance of compulsory briefing session mandatory.

Evaluation in three phases: Phase 1 pre-qualification (hurdle requirements, no points); Phase 2 functionality (minimum 70 points out of 100, including references, locality, project programme, cashflow, plant availability); Phase 3 80/20 preference point system (80 points for price, 20 for local specific goals: 4 black, 4 youth, 8 women, 4 disabilities). Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).