Jbcc contract data for jtg dithakong high school and hostel phase 3b – public sector building works

Tender issue date: 25 September 2026

Compulsory briefing session: 8 October 2026 at 11:00, on site at JTG School — attendance is compulsory and the attendance register must be signed; only bidders who attend will be considered

Closing date and time: 13 November 2026 at 11:00

Offer validity period: 120 calendar days from submission

Contract period: 18 months

A compulsory briefing session is held on site at JTG School on 8 October 2026 at 11:00. Attendees must sign the attendance register. Only offers from contractors who attend the compulsory briefing session will be considered.

Document enquiries

• Email: [email protected]

Submission

• Method: electronic submission via a link requested by email from [email protected]

Site

• JTG School, Dithakong Village, Kuruman, Northern Cape Province

Submission method

• Electronic submission only, through a link issued to each bidder on request.
• Bidders must email [email protected] to request the submission link.
• Closing: 13 November 2026 at 11:00.
• Bids received after the closing date and time will not be considered.
• The tender document is issued free of charge; tender issue date is 25 September 2026.

Document handling rules

• Complete the offer in ink; the authorised representative must initial every page.
• Corrections: no correction fluid (Tipp-Ex or similar). Strike out once in ink and have the same person who signs the offer sign in full at each correction. The department may reject an offer corrected in any other way.
• Where the official tender form and the bidder's covering letter conflict on prices or particulars, the tender form prevails.
• The Bill of Quantities may be on company letterhead, but the final amount must be carried over to the Form of Offer, which must accompany the submission.

Returnable documents (all must be completed, initialled on each page and signed where applicable; failure to supply may invalidate the offer)

• Form of Offer: the priced and signed offer, signed by the person authorised on the Form of Proxy.
• Form of Proxy: authorises the named individual to sign on behalf of the organisation, with proof of that authority.
• Occupational Health and Safety Agreement: signed acceptance of the OHS obligations.
• Witnesses: at least one witness must sign the Form of Offer.
• Certified copies of the identity documents of all equity holders.
• Company registration proof (CIPC), full details of all equity holders, and an original valid Tax Clearance Certificate.
• Letter of good standing from the bank.
• Financial statements for the previous financial year.
• Proof of CSD registration (MAAA number used for verification).
• Valid and active CIDB grading certificate of Grade 8GB or higher; joint ventures submit a consolidated grading.
• Valid COIDA certificate; for joint ventures every partner submits COIDA or FEM certificates.
• Fully completed detailed Bill of Quantities, written in ink.
• Project programme.
• Signed compulsory briefing session attendance register.
• Confirmation of addendum, if any is issued.
• Joint Venture Agreement signed by all JV parties, if applicable.
• SBD 4, SBD 6.1 and SBD 7.2 completed individually by each JV or consortium party.
• A list of key personnel registered with their professional body, where work is subcontracted.

Disqualification risks

• Any hurdle requirement not met, or any returnable document omitted or left unsigned.
• Failure to attend the compulsory briefing session.
• Late submission.
• Failure to submit the project programme.

Returnable documents: the email requesting the tender document; authority to sign the bid (for companies with more than one director); CSD registration (MAAA number used for verification); valid and active CIDB grading certificate of Grade 8GB or higher, with consolidated grading for joint ventures; valid COIDA certificate, or COIDA/FEM certificates for all JV partners; fully completed and signed Form of Offer with all blank spaces completed; fully completed and signed forms; confirmation of addendum if applicable; fully and duly completed detailed Bill of Quantities written in ink; signed compulsory briefing session attendance register; Joint Venture Agreement signed by all JV parties if applicable; and the project programme. Also required: certified copies of all equity holders' identity documents, proof of company registration (CIPC), details of all equity holders, an original valid Tax Clearance Certificate, a bank letter of good standing, and financial statements for the previous financial year. Failure to submit leads to disqualification.

Evaluation runs in three phases.

Phase 1 — Pre-qualification (no points)

• Verification of the hurdle requirements listed under compliance. Bids that fail do not advance.

Phase 2 — Functionality (100 points; minimum qualifying score 70/100)

• Company experience / references: 40 points — five references at 8 points each. Each project must be a completed building project with a minimum value of R50 million, supported by the appointment letter, completion certificate and reference letter. Missing any one document for a project forfeits that project's points.
• Locality: 15 points — proof of an official business address in the Northern Cape. Within Joe Morolong Local Municipality: 15 points. Within John Taolo District Municipality: 10 points. Elsewhere in the Northern Cape: 5 points. Outside the province or no proof: 0 points. A lease agreement plus three months of bank statements showing rent paid, or municipal rates and taxes where the property is owned, is acceptable proof.
• Qualifications and competencies of key staff: 15 points — 7.5 points for a Project Manager registered with the South African Council for the Project and Construction Management Profession with at least 5 years post-registration experience, and 7.5 points for a Quantity Surveyor registered with the South African Council for the Quantity Surveying Profession with at least 5 years post-registration experience. A CV and proof of registration must be attached, plus a letter on company letterhead confirming the individual is aware of the bid and available. Missing the letter forfeits the points.
• Safety, health, environmental and quality: 15 points — OHS plan addressing legal requirements and regulations relevant to the scope (4 points), safe working procedure (3 points), safety officer shown in the organogram with CV (2 points) and safety-related qualification (3 points), and a risk management plan (3 points).
• Construction method statement, project-specific programme and cashflow forecast: 10 points — a step-by-step method statement, a programme on MS Project or similar approved software, and a project cashflow.
• Availability of plant and equipment: 5 points — heavy duty machinery, TLBs, excavators and rollers (2 points); trucks (1 to 5), water tanks (1 point); LDVs and bakkies (1 point); scaffolding, trestles, step ladders, concrete mixers, generators and jack hammers (1 point).
• Bids scoring below 70 points for functionality are unacceptable and are not evaluated further.

Phase 3 — Preference points (90/10 system)

• Price: up to 90 points. The lowest acceptable price scores 90 points; higher prices score pro rata. For tenders above R1 000 000 (all taxes included) the formula is Ps = 90 (1 − (Pt − Pmin) / Pmin).
• Local specific goals: up to 10 points, awarded in full where at least 51% ownership of the company is held by the relevant individuals — 2 points for black people, 2 points for youth, 4 points for women, 2 points for persons with disabilities.
• Total score is out of 100.

Award

• The highest-scoring bidder is normally recommended, but the department may apply its procurement philosophy and local goals and recommend another bidder.
• Functionality score, CIDB grading and the departmental Summary Technical Report are also considered.
• The overall award decision is based on the proposal closest to the Quantity Surveyor's cost estimate.
• The department may negotiate with a preferred bidder before award and may terminate negotiations at any stage.
• The department may request clarification, conduct due diligence including interviewing customers, shortlist bidders and call for presentations.
• Bidders must submit details of projects they currently have under construction; the department may decline to award to a contractor that is over-committed.

Scope

• Completion of construction of the JTG School and Hostel, Phase 3B, at Dithakong Village / Kuruman, Northern Cape Province.
• All work necessary to complete the construction, executed in accordance with the specifications, drawings and Bills of Quantities.

Programming

• A computer-generated critical path programme for each section of the project must be provided at the first site meeting, showing procurement and off-site manufacture lead times and key dates for information and subcontractor appointments.
• A fortnightly bar-chart programme expanded to daily activities for the following 14 days must be maintained alongside the main programme.
• The programme is displayed in the site office and copies, including amendments, are handed to the Principal Agent. No change without the Principal Agent's approval.

Materials and standards

• Materials, fittings and finishes specified by trade name, catalogue number or reference must be supplied exactly as described; written approval is required before tender submission for any alternative.
• Proprietary branded products must be handled, stored and installed strictly per manufacturer instructions.
• In the absence of detailed specifications, the National Building Regulations and the latest applicable SABS specifications apply, failing which the latest applicable British Standard applies.
• Testing must meet the minimum required frequency; the contractor must increase frequency where needed and submit test, measurement and level results to the Principal Agent on completion of each part of the work.
• The contractor remains responsible for the work until the end of the Defects Liability Period, regardless of any approval of tests.

Quality control and supervision

• The contractor must provide a quality control system, technical staff, transport, instruments and equipment to supervise and control the works at all times, at its own cost.
• Setting out, dimensions, levels and positioning are the contractor's responsibility; errors are rectified at the contractor's cost.
• The contractor must obtain written clarification from the Principal Agent where drawings, specifications, Bills of Quantities or instructions are unclear.
• Drawings are issued only through the Principal Agent's office, must bear the office stamp and signature, and must be kept mounted and legible.

Site conduct and waste

• The contractor must minimise dust, nuisance and noise, using silencing devices on pneumatic tools and plant where required.
• Waste chutes and adequate waste skips must be provided at positions agreed in writing with the Principal Agent; full skips must be removed within 24 hours. If the contractor fails, the department may appoint others and deduct the cost.
• The contractor must repair or replace existing work damaged by itself or its subcontractors at its own cost.
• The contract price is deemed to include dust barriers, hoarding of new boards painted black, rubble chutes and waste skips, plus access permits, uniforms, PPE and identification cards for all personnel on site.
• The contractor must consult the Principal Agent before disconnecting any services and is liable for damage to existing services.
• The contractor must cease building activities when instructed by the employer, for the period agreed with the Principal Agent.

Handover

• On practical completion the contractor hands over all guarantees, operating and maintenance manuals, data and instructions.
• All warranties and guarantees must be received and fully ceded to the employer on final completion.
• Details of electrical, mechanical, security, fire and water reticulation installations and contractor breaks must be recorded on drawings and issued to the Principal Agent.

Other parties

• The employer may appoint other contractors to carry out special tasks concurrently; the contractor must give them access and storage space and is not entitled to profit or builder's discount on their work.
• All rates include overtime allowance; no additional overtime costs will be paid.
• The employer may increase or decrease the quantity and value of work; the contractor cannot claim additional expense or rate changes, and no loss and expense claims will be entertained for changes the employer implements.

The contractor must provide a computer-generated critical path programme for each section of the project at the first site meeting, detailed enough for the Principal Agent to assess weekly progress, showing procurement and off-site manufacture lead times and key dates for information and subcontractor appointments. A comprehensive fortnightly bar-chart programme expanded to daily activities for the following 14 days must also be maintained. The programme is subject to the Principal Agent's approval, must be displayed in the site office, and copies including amendments must be handed to the Principal Agent; no change may be made without approval. Materials, fittings and finishes must comply with the specifications, and work must be carried out in accordance with the National Building Regulations and the latest applicable SABS or British Standard specifications. The contractor is responsible for supervision, quality control and rectifying errors at its own cost.

Company experience carries 40 of the 100 functionality points, scored as five references at 8 points each. Each reference must be a completed building project with a minimum value of R50 million, supported by the appointment letter, completion certificate and reference letter; if any one of these documents is missing for a project, that project's points are forfeited.

Key staff carry 15 points: 7.5 points for a Project Manager registered with the South African Council for the Project and Construction Management Profession with at least 5 years post-registration experience, and 7.5 points for a Quantity Surveyor registered with the South African Council for the Quantity Surveying Profession with at least 5 years post-registration experience. A CV and proof of registration must be attached for each, together with a letter on company letterhead confirming the individual is aware of the bid and available to carry out the responsibility if the company is appointed. Failure to submit the letter forfeits the points.

The contractor must meet the minimum required frequency of material testing and increase that frequency where necessary to maintain adequate control. Test, measurement and level results must be submitted to the Principal Agent for each part of the work to demonstrate compliance with the specifications. Approval of tests does not relieve the contractor of responsibility for the work up to the end of the Defects Liability Period. The contractor must provide a quality control system, technical staff, transport, instruments and equipment at its own cost, and remains responsible for setting out, dimensions, levels and positioning.

Prices must include VAT. The offer must remain valid for 120 calendar days from submission. The detailed Bill of Quantities must be completed in ink and the final amount carried over to the Form of Offer, which must accompany the submission.

Pricing

• Prices entered must include VAT.
• The detailed Bill of Quantities must be completed in ink; the final amount must be carried over to the Form of Offer, which must accompany the submission.
• Prices are deemed to include making, conveying, delivering, unloading, storing, unpacking, hoisting, setting, fitting and fixing in position, cutting and waste, patterns, models and templates, plant, temporary works and return of packaging.
• All rates are inclusive of overtime work allowance.
• The employer may increase or decrease the quantity and value of work without the contractor claiming additional expense or rate changes; no loss and expense claims will be entertained for employer-implemented changes.

Offer validity

• The offer must remain valid for 120 calendar days from submission and may be accepted at any time during that period.

Payment

• Payment is made within 31 calendar days after the end of the month in which the service was rendered, in line with the department's Accounts Payable Policy, against a valid invoice containing the relevant VAT numbers and submitted by the creditor cut-off dates.

Contract period and penalties

• Contract period: 18 months.
• Penalty for late completion: R10 000 per calendar day.

Award basis

• The overall award decision is based on the proposal closest to the Quantity Surveyor's cost estimate.

Mandatory eligibility

• Registered on the Central Supplier Database (CSD); the MAAA number is used to verify registration.
• Valid and active CIDB grading of Grade 8GB or higher. Joint ventures must submit a consolidated CIDB grading equal to or higher than the grading required for the tender sum, and every JV member must be registered with the CIDB.
• Valid COIDA certificate; for joint ventures each partner submits COIDA or FEM certificates.
• Valid original Tax Clearance Certificate.
• Company registration proof (CIPC) and full details of all equity holders.
• Certified copies of the identity documents of all equity holders.
• Letter of good standing from the bank.
• Financial statements for the previous financial year.
• Attendance at the compulsory briefing session, with the attendance register signed.
• Bidders are subject to a vetting process.

Joint ventures

• A Joint Venture Agreement signed by all parties is required; failure to submit leads to disqualification.
• Each JV or consortium party must individually complete SBD 4, SBD 6.1 and SBD 7.2.

Returnable forms (complete, initial each page and sign where applicable)

• Form of Offer: the priced offer, signed by the person authorised on the Form of Proxy.
• Form of Proxy: authorises the signatory to bind the bidder, with proof of that authority.
• Occupational Health and Safety Agreement: signed acceptance of the OHS obligations.
• SBD 4 (Declaration of Interest): discloses whether any director, shareholder or controlling-interest holder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims preference points and requires the supporting B-BBEE evidence.
• SBD 7.2 (Contract Form — rendering of services): the contract form signed by JV parties.
• Witness signature on the Form of Offer (minimum one witness).
• Fully completed detailed Bill of Quantities in ink.
• Project programme.
• Confirmation of addendum, if applicable.

Local content and empowerment obligations

• The awarded contractor must subcontract 30% of the project value to local subcontractors, in consultation with the Community Liaison Officer and Ward Councillor.
• Local SMMEs are sourced through the CLO and Ward Councillor, with first preference to ward SMMEs.
• Targeted enterprise deliverables per the CIDB Specification for Social and Economic Deliverables (SSED); targeted enterprise declarations and letters of undertaking must be submitted within 3 months of contract commencement.
• Employment targets: at least 30% of total labour from the local community, at least 30% women, at least 20% youth aged 18 to 35, and at least 2% persons with disabilities.
• Local workers must carry out earthworks, stone pitching and rubble masonry, and manufacturing elements, at rates aligned to comparable local unskilled wages; equal pay for work of equal value regardless of gender, disability or age.

The Occupational Health and Safety Agreement is a returnable hurdle document and must be completed and signed by an individual with sufficient authority. The functionality evaluation requires an OHS plan addressing legal requirements and regulations relevant to the scope of work (4 points), a safe working procedure (3 points), a safety officer shown in the organogram with a CV (2 points) and a safety-related qualification (3 points), plus a risk management plan (3 points). The contract price is deemed to include PPE, uniforms, identification cards and access permits for all personnel on site.

The contractor must take all reasonable measures to minimise dust, nuisance and inconvenience arising from the works, and must fit suitable silencing devices to pneumatic tools and other plant that would otherwise exceed the noise level set by the local authority. Waste chutes and adequate waste skips must be provided at positions agreed in writing with the Principal Agent, with a maximum 24-hour turnaround for removing full skips from site; if the contractor fails, the department may appoint others and deduct the cost. The contract price is deemed to include hard-wearing dust barriers in a uniform colour and specification, hoarding built from new boards painted black of equal length and height, rubble chutes and waste skips.

The general conditions cover definitions, full acceptance of the offer conditions, restrictions on transferring the project without written consent, referral of contradictions or ambiguities to the department's representative, disclosure of deviations from specifications, breach of contract and the department's remedies, payment within 31 calendar days after month end against a valid invoice, sequestration or liquidation of the contractor, the offer validity period, a code of conduct prohibiting gratification to departmental staff and restricting social functions, union meetings and use of the department's address or logo on its premises, awarding and post-tender negotiations, the department's procurement philosophy, reservation of rights, South African jurisdiction, and cancellation of the offer or contract for inducements, unsatisfactory execution, non-compliance or fraudulent conduct. The awarded contractor must subcontract 30% of the project value to local subcontractors in consultation with the Community Liaison Officer and Ward Councillor.

Hurdle requirements (non-compliance invalidates the offer): fully completed and signed Form of Offer signed by the person authorised on the Form of Proxy with proof of authority; completed and signed Form of Proxy; completed and signed Occupational Health and Safety Agreement; at least one witness signature on the Form of Offer; certified copies of all equity holders' identity documents; an acceptable audit trail comprising CIPC registration proof, details of all equity holders and an original valid Tax Clearance Certificate; a bank letter of good standing; financial statements for the previous financial year; attendance at the compulsory briefing session; all returnable documents completed, initialled on each page and signed where applicable; the required CIDB grading; and submission of the project programme.

Other conditions: a list of key personnel registered with their professional body must be provided for subcontracted work; the Bill of Quantities may be on company letterhead but the final amount must be carried to the Form of Offer; the award decision is based on the proposal closest to the Quantity Surveyor's cost estimate; local and immediate community members within the project ward are prioritised, with the neighbouring ward considered only if no suitable local contractor is available.

Local SMME sourcing: local SMMEs are sourced and invited through the Community Liaison Officer and Ward Councillor, following normal supply chain processes, with first preference to ward SMMEs.

Preferential procurement deliverables: the contractor must deliver CIDB SSED deliverable C1, providing business opportunities for targeted enterprises (CIDB registered contractors graded 8GB or higher), with targeted enterprise declarations and letters of undertaking submitted within 3 months of contract commencement.

Employment and skills development: the contractor must deliver CIDB SSED deliverable B1, providing employment and skills development opportunities to targeted labour. Earthworks (trench excavation and backfill compaction in non-traffic areas, clearing and grubbing, shaping, loading, hauling, off-loading, spreading, compaction and grassing), stone pitching and rubble masonry, and manufacturing elements must be carried out by temporarily employed local workers at rates aligned to comparable local unskilled wages, with equal pay for work of equal value.

Participation goals: at least 30% of total labour from the local community, at least 30% women, at least 20% youth aged 18 to 35, and at least 2% persons with disabilities. Every construction project must incorporate a clear local community empowerment strategy as part of the bid.

Social and economic deliverables: prices must include VAT; offers are valid for 120 calendar days; all bidders are subject to a vetting process; bidders must furnish the full registered name of the quoting party and initial each page; no correction fluid may be used; submission of an offer is deemed to confirm the bidder has acquainted itself with the offer documents, local authority requirements and by-laws; offers are accepted up to 13 November 2026 at 11:00 and must be submitted online through the link forwarded to each bidder.

Minimum CIDB grading is 8GB or higher. Contractors must be registered on the Central Supplier Database, hold a valid COIDA certificate, and provide certified copies of the identity documents of all equity holders. Joint ventures must submit a consolidated CIDB grading and a Joint Venture Agreement signed by all parties, and each JV party must individually complete SBD 4, SBD 6.1 and SBD 7.2.

Evaluation runs in three phases. Phase 1 is pre-qualification against the hurdle requirements, with no points allocated. Phase 2 scores functionality out of 100 with a minimum qualifying score of 70; criteria cover company experience and references, locality, qualifications and competencies of key staff, safety health environmental and quality, construction method statement, project-specific programme and cashflow forecast, and availability of plant and equipment. Phase 3 applies the 90/10 preference point system: up to 90 points for price and up to 10 points for local specific goals (2 points black people, 2 points youth, 4 points women, 2 points disabilities, awarded in full where at least 51% ownership rests with the relevant individuals). The price formula for tenders above R1 000 000 is Ps = 90 (1 − (Pt − Pmin) / Pmin).