Construction of dithakong high school and hostel – phase 2b (jtg school), northern cape

Tender issue date: 25 September 2026

Compulsory briefing session: 8 October 2026 at 11:00, on site at JTG School, Dithakong Village. The attendance register must be signed; only bidders who attend will be considered.

Closing date and time: 11 November 2026 at 11:00

Offer validity period: 120 calendar days from submission

Contract period: 18 months

Document enquiries

• Email: [email protected]

Submission

• Method: electronic, via a link requested by email from [email protected]

Site / project location

JTG School

Dithakong Village

Northern Cape Province

Submission method

• Electronic submission only, through a link issued to each bidder.
• Request the submission link by emailing [email protected].
• Closing: 11 November 2026 at 11:00. Bids received after the closing date and time will not be considered.
• Complete the offer in ink, initial every page and sign where indicated.
• Corrections: strike out once in ink and have the same person who signs the offer sign in full at each correction. Correction fluid is not permitted; an offer may be rejected if corrections are not made this way.
• The tender document is issued free of charge.

Returnable documents (all must be completed, initialled and signed where applicable; failure to supply may invalidate the offer)

• Form of Offer: the priced offer, signed by the person authorised on the Form of Proxy.
• Form of Proxy: authorises the signatory to bind the bidder; proof of that authority is required.
• Occupational Health and Safety Agreement: signed in full by an authorised individual.
• Witnesses: at least one witness must sign the Form of Offer.
• Certified copies of identity documents for all equity holders.
• Company registration proof (CIPC/CIPRO) and full detail of all equity holders.
• Original valid tax clearance certificate.
• Letter of good standing from the bank.
• Financial statements for the previous financial year.
• Valid and active CIDB grading certificate (Grade 8GB or higher); joint ventures submit a consolidated grading.
• Valid COIDA certificate, or FEM certificate for each joint venture partner.
• Central Supplier Database registration (the MAAA number is used to verify).
• Authority to sign, where the company has more than one director.
• Fully completed detailed Bill of Quantities, written in ink.
• Project programme.
• Signed attendance register from the compulsory briefing session.
• Confirmation of addendum, if any.
• Joint Venture Agreement signed by all parties, if applicable.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims preference points under the applicable preference system.
• SBD 7.2 (Contract Form – rendering of services): the contract form to be signed.
• Each party to a joint venture or consortium must complete SBD 4, SBD 6.1 and SBD 7.2 individually.

Disqualification risks

• Failure to attend the compulsory briefing session.
• Any hurdle requirement not met, or any returnable document omitted or left unsigned.
• Late submission.
• A joint venture bid without a signed JV agreement, or where a member is not registered with the CIDB.

Three-phase evaluation.

Phase 1 — Pre-qualification (no points)

• Verification of the hurdle/mandatory requirements. Bids that fail do not proceed to the next phase.

Phase 2 — Functionality (minimum qualifying score: 70 out of 100)

• Company experience (40 points): five completed building projects, each with a minimum value of R50 million. An appointment letter, completion certificate and reference letter must be attached for each project; a missing document forfeits that project's 8 points.
• Locality (15 points): proof of an official business address. Within Joe Morolong Local Municipality 15; within John Taolo Gaetsewe District Municipality 10; elsewhere in the Northern Cape 5; outside the province or no proof 0. Evidence is a lease agreement plus three months' bank statements, or municipal rates and taxes where the property is owned.
• Qualifications and competencies of key staff (15 points): a Project Manager registered with the South African Council for the Project and Construction Management Professions (7.5) and a Quantity Surveyor registered with the South African Council for the Quantity Surveying Profession (7.5), each with at least 5 years post-registration experience, a CV and proof of registration. A letter on company letterhead confirming the individual is aware of the bid and available is required, failing which the points are forfeited.
• Safety, health, environmental and quality (15 points): OHS plan covering legal requirements and regulations (4) and safe working procedures (3); safety officer in the organogram with CV (2) and safety-related qualification (3); risk management plan (3).
• Construction method statement, project-specific programme and cashflow forecast (10 points): step-by-step method statement, programme on MS Project or similar approved, and project cashflow.
• Availability of plant and equipment (5 points): heavy machinery, TLBs, excavators and rollers (2); trucks and water tanks (1); LDVs and bakkies (1); scaffolding, trestles, step ladders, concrete mixers, generators and jack hammers (1).

Phase 3 — 90/10 preference point system

• Price: up to 90 points. The lowest acceptable bid scores 90; higher bids score pro-rata.
• Local specific goals: up to 10 points, awarded in full where at least 51% of the company is owned by the relevant individuals — black people 2, youth 2, women 4, persons with disabilities 2.
• Total score out of 100.

Other evaluation notes

• The department may request clarification or verification in writing, conduct due diligence including interviewing customers, shortlist bidders and call for presentations.
• Award may go to a bidder other than the highest scorer, taking the procurement philosophy and local goals into account.
• The department may negotiate with a preferred bidder before award and may terminate negotiations at any stage.
• The award decision is based on the proposal closest to the Quantity Surveyor's cost estimate.
• Bidders must submit details of projects currently under construction; the department may decline a contractor that is too committed with other works.

Scope

• Completion of construction of JTG School and Hostel, Phase 2B, at Dithakong Village (Kuruman area), Northern Cape.
• All work necessary to complete the school and hostel, including interface with existing structures and plant, temporary works, and design integration before and during construction.
• All works and any design changes must be approved by the department or its consultants before implementation.

Programming

• A computer-generated critical path programme for each section of the project must be provided at the first site meeting, showing procurement and off-site manufacture lead times and key dates for information and subcontractor appointments.
• A fortnightly bar-chart programme expanded to daily activities for the following 14 days must be maintained.
• The programme must be displayed in the site office; copies and all amendments go to the Principal Agent. Changes require the Principal Agent's approval.

Standards and quality

• Materials, fittings and finishes specified by trade name, catalogue number or reference must be supplied exactly as described; written approval of any alternative must be obtained before tender submission.
• Proprietary products must be handled, stored and fixed strictly per manufacturer instructions after consultation with the manufacturer's authorised representative.
• Where no detailed specification exists, the National Building Regulations and latest applicable SABS standards apply, failing which the latest British Standard applies.
• Materials must be tested at least at the normal required frequency, with frequency increased where necessary; test results, measurements and levels must be submitted for each part of the work.
• The contractor remains responsible for the work until the end of the Defects Liability Period.
• The contractor must provide a quality control system, technical staff, transport, instruments and equipment for supervision and process control at its own cost.
• Guarantees, operating and maintenance manuals and data must be handed to the Principal Agent on practical completion, and all warranties and guarantees ceded to the employer on final completion.
• As-built records of electrical, mechanical, security, fire, water reticulation and contractor breaks must be issued to the Principal Agent.

Site conduct and waste

• Dust and nuisance must be minimised; silencing devices are required for pneumatic tools and plant that would otherwise exceed local authority noise levels.
• Waste chutes and adequate waste skips must be provided; full skips must be removed within 24 hours, failing which the department may appoint others and deduct the cost.
• The contract price is deemed to include dust barriers, hoarding of new black-painted boards of equal length and height, rubble chutes and waste skips, as well as access permits, uniforms, PPE and identification cards for all personnel.
• Existing services must not be damaged; the Principal Agent must be consulted before disconnecting any service, and damage is for the contractor's account.
• The employer may appoint other contractors for special tasks concurrently; the contractor must allow access and storage space and may not claim profit or builder's discount on that work.
• The contractor may be instructed to cease certain activities for an agreed period and must assist to minimise the impact.
• All rates include overtime; no additional overtime costs will be paid.
• Drawings must be issued through the Principal Agent's office, stamped and signed, and kept in good condition.

Evaluation is carried out in three phases.

• Phase 1: pre-qualification against the hurdle requirements; no points are awarded and non-compliant bids do not proceed.
• Phase 2: functionality, with a minimum qualifying score of 70 out of 100.
• Phase 3: the 90/10 preference point system, applied only to bids that met the functionality threshold.
• Bidders must submit a construction method statement detailing the step-by-step processes for completing the project, a project-specific programme on MS Project or similar approved, and a project cashflow forecast (10 points).
• The department may request clarification or verification in writing, conduct due diligence including interviewing customers, shortlist bidders and request presentations.

Company experience (40 points): five completed building projects, each with a minimum value of R50 million. For each project an appointment letter, completion certificate and reference letter must be attached; if any of these documents is missing, that project's 8 points are forfeited.

• Key staff (15 points): a Project Manager registered with the South African Council for the Project and Construction Management Professions (7.5 points) and a Quantity Surveyor registered with the South African Council for the Quantity Surveying Profession (7.5 points), each with at least 5 years post-registration experience, a CV and proof of registration.
• A letter on company letterhead must confirm that each named individual is aware of the bid and available to carry out the responsibility if the company is appointed; without it the points are forfeited.
• Locality (15 points): proof of an official business address in the Northern Cape — 15 points within Joe Morolong Local Municipality, 10 within John Taolo Gaetsewe District Municipality, 5 elsewhere in the province, 0 outside the province or without proof.
• Bidders must submit details of projects currently under construction; the department may decline a contractor that is too committed with other works.

The contractor must maintain a quality control system and provide technical staff, transport, instruments and equipment to supervise and control the works at all times, at its own cost.

• Materials must be tested at least at the normal required frequency, with the contractor increasing frequency where necessary for adequate control.
• Test results, measurements and levels must be submitted to the Principal Agent for each part of the work to demonstrate compliance with the specifications.
• Approval of tests does not relieve the contractor of responsibility for the work until the end of the Defects Liability Period.
• Specified materials, fittings and finishes must be used exactly as described; written approval of alternatives must be obtained before tender submission.
• Proprietary products must be handled, stored and fixed strictly per manufacturer instructions after consultation with the manufacturer's authorised representative.
• Where no detailed specification exists, the National Building Regulations and latest SABS standards apply, failing which the latest British Standard applies.
• Guarantees, operating and maintenance manuals and data must be handed over on practical completion, and warranties and guarantees ceded to the employer on final completion.

A fully completed detailed Bill of Quantities, written in ink, must be submitted. The BOQ may be on company letterhead, but the final amount must be carried over to the Form of Offer, which must accompany it.

• Prices entered must include VAT; BOQ prices are deemed to exclude VAT, with a VAT provision added on the summary page of the contract document and final statement of accounts.
• Rates are deemed to include all obligations arising from the contract, including making, conveying, delivering, unloading, storing, unpacking, hoisting, setting, fitting and fixing, cutting and waste, patterns, models and templates, plant, temporary works, return of packings and overtime.
• The employer may increase or decrease the quantity and value of work; the contractor may not claim additional expense or rate changes, and all such costs are deemed included in the contract sum.
• The scope and value of the contract may be substantially altered; no claims for loss and expense will be entertained.
• Where prices or particulars differ between the official tender form and an accompanying letter, the tender form prevails.

Pricing

• Prices entered must include VAT.
• A fully completed detailed Bill of Quantities in ink is required; the BOQ may be on company letterhead but the final amount must be carried over to the Form of Offer, which must accompany it.
• BOQ prices are deemed to exclude VAT, with a VAT provision added on the summary page of the contract document and final statement of accounts.
• Rates are deemed to include all obligations under the contract, including making, conveying, delivering, unloading, storing, unpacking, hoisting, setting, fitting and fixing, cutting and waste, patterns, models and templates, plant, temporary works, return of packings and overtime.
• The employer may increase or decrease the quantity and value of work; no claims for additional expense or rate changes will be entertained, and all such costs are deemed included in the contract sum.
• The scope and value of the contract may be substantially altered; no claims for loss and expense will be entertained for changes the employer implements.

Payment

• Payment within 30 (31) calendar days after the end of the month in which the service was rendered, against a valid invoice containing the relevant VAT number, subject to the department's accounts payable policy and creditor cut-off dates.

Penalties and validity

• Penalty for late completion: R10 000 per calendar day.
• Contract period: 18 months.
• Offer validity: 120 calendar days from submission; the offer may be accepted at any time in that period and may not be withdrawn or weakened.

Financial capacity evidence

• Letter of good standing from the bank.
• Financial statements for the previous financial year.
• Project cashflow forecast as part of the functionality submission.

Mandatory registration and certification

• Central Supplier Database (CSD) registration; the MAAA number is used for verification.
• Valid and active CIDB grading of 8GB or higher. Joint ventures must submit a consolidated CIDB grading equal to or higher than the grading required for the tendered sum, and every JV member must be registered with the CIDB.
• Valid COIDA certificate; for joint ventures each partner must submit COIDA or FEM certificates.
• Original valid tax clearance certificate.
• Company registration proof (CIPC/CIPRO) and full detail of all equity holders.
• Certified copies of identity documents of all equity holders.
• Authority to sign where the company has more than one director.
• A list of key personnel registered with their professional body.

Local content and empowerment

• The successful contractor must subcontract 30% of the project value to local subcontractors, in consultation with the Community Liaison Officer and Ward Councillor.
• Priority goes to the local/immediate community within the ward where the project is located; a neighbouring ward may be considered if no suitable local contractor is available.
• Local SMMEs are sourced through the CLO and Ward Councillor, with first preference to ward SMMEs.
• A targeted enterprise is a CIDB-registered contractor with grading 8GB or higher; targeted enterprise declarations and letters of undertaking must be submitted within 3 months of contract commencement.
• Labour participation goals: at least 30% of total labour from the local community, of which at least 30% women, 20% youth up to 35 years of age, and 2% persons with disabilities. Equal pay for work of equal value.
• Local labour must be used for earthworks by hand (trench excavation, backfill compaction in non-traffic areas, clearing and grubbing, shaping, loading, hauling, off-loading, spreading, compaction and grassing), stone pitching and rubble masonry, and manufacturing elements.

Disqualifying matters

• Non-compliance with any hurdle requirement.
• Failure to attend the compulsory briefing session.
• Late submission.
• Offering inducements to officials, or fraudulent or improper conduct, may lead to immediate disqualification or cancellation of the contract.

An Occupational Health and Safety Agreement must be completed and signed in full by an authorised individual and submitted with the bid.

• Functionality scoring requires an OHS plan addressing legal requirements and regulations (4 points) and safe working procedures (3 points).
• A safety officer must appear in the organogram with a CV (2 points) and a safety-related qualification (3 points).
• A risk management plan must be submitted (3 points).
• The contract price is deemed to include PPE, uniforms, identification cards and access permits for all personnel accessing the works area.

Dust and nuisance from the works must be minimised, and suitable silencing devices used for pneumatic tools and plant that would otherwise exceed the noise level set by the local authority.

• Waste chutes and adequate waste skips must be provided at positions agreed in writing with the Principal Agent.
• Full waste skips must be removed from site within a maximum of 24 hours; if the contractor fails, the employer may appoint others and deduct the cost.
• The contract price is deemed to include hard-wearing dust barriers in a uniform colour and specification, hoarding built from new black-painted boards of equal length and height, rubble chutes and waste skips.
• Existing services must not be damaged; the Principal Agent must be consulted before disconnecting any service and the contractor bears the cost of damage.
• Work must comply with applicable local authority regulations, with any required notices and fees paid by the contractor.

Contract period: 18 months. Penalty for late completion: R10 000 per calendar day. Offer validity: 120 calendar days from submission, during which the offer may not be withdrawn or weakened.

• The contractor may not transfer the project to another company without the department's written consent.
• Contradictions or ambiguities in description, measurements, quality or quantities must be referred to the department's representative before the affected work starts.
• Deviations from the specifications must be clearly described in the offer; the department may reject them.
• Breach: the department may issue a written warning with a deadline to remedy; if not remedied it may execute the work itself or place the contract elsewhere, and the contractor is liable for resulting losses.
• Payment within 30 (31) calendar days after month end against a valid invoice.
• Sequestration, liquidation, surrender of estate or similar insolvency events entitle the department to terminate the contract and claim damages.
• The contract is governed by South African law and disputes are resolved in South Africa.
• The department may cancel the contract or disqualify a bidder for inducements to officials, unsatisfactory execution, non-compliance with conditions, or fraudulent or bad-faith conduct.
• Code of conduct: no gratification to departmental staff, no social functions or union meetings on departmental premises, no use of the department's address or logo, and no unauthorised meetings or industrial action on site. Contravention results in immediate cancellation.
• The department may award the tender as a whole or in part without giving reasons, and may negotiate with a preferred bidder before award.
• The department may award to an emerging enterprise and may decline a contractor that is over-committed on other projects.
• The successful contractor must subcontract 30% of the project value to local subcontractors.

Evaluation runs in three phases.

• Phase 1: pre-qualification against the hurdle requirements; no points are awarded and non-compliant bids do not proceed.
• Phase 2: functionality, with a minimum qualifying score of 70 out of 100. Bids below the threshold are not acceptable and are excluded from Phase 3.
• Phase 3: the 90/10 preference point system, applied only to bids that met the functionality threshold — up to 90 points for price and up to 10 points for local specific goals.
• Price points: the lowest acceptable bid scores 90, with higher bids scoring pro-rata using the prescribed formula for tenders above R1 000 000 (all applicable taxes included).
• Local specific goals: full points where at least 51% of the company is owned by the relevant individuals — black people 2, youth 2, women 4, persons with disabilities 2.
• Price points plus local goal points give a total out of 100.
• The department may request clarification in writing, conduct due diligence including interviewing customers, shortlist bidders and request presentations, and may appoint a specialist to assist with evaluation.