Construction of dithakong high school and hostel - phase 2a, northern cape

Closing date: 10 November 2026 at 11:00.

Compulsory briefing session: 8 October 2026 at 11:00 at JTG School, Dithakong Village. Attendance is mandatory; only bidders who attend and sign the register will be considered.

Tender issue date: 25 September 2026.

Tender validity period: 120 calendar days from closing date.

Document enquiries:

• Email: [email protected]

No telephone or physical address provided.

Submission method: online via a link forwarded to each bidder after emailing [email protected] to request the link.

Closing: 10 November 2026 at 11:00.

Returnable documents (all must be completed in full, initialled on each page, and signed where applicable):

• Form of Offer: completed and signed by the authorised individual.
• Form of Proxy: completed and signed, with proof of authority.
• Occupational Health and Safety Agreement: completed and signed.
• Witnesses: at least one witness to sign the Form of Offer.
• Certified copies of all equity holders' identity documents.
• Audit trail: proof of company registration (CIPRO), details of all equity holders, and a valid original Tax Clearance Certificate.
• Letter of good standing from the bank.
• Financial statements of the previous financial year.
• Attendance of the compulsory briefing session (attendance register signed).
• Valid and active CIDB grading certificate (Grade 8GB or higher).
• Valid COIDA certificate (for JVs, all partners must submit).
• Completed and signed Bill of Quantities (BOQ), written in ink.
• Project programme.
• Joint Venture Agreement (if applicable), signed by all parties.
• Authority to Sign (for companies with more than one director).
• Confirmation of addendum (if applicable).
• List of key personnel registered with a professional body (for subcontracted work).

Corrections: no correction fluid; strike out once in ink and sign in full at each correction.

Bids received after the closing date and time will not be considered.

Returnable documents include: Form of Offer, Form of Proxy, Occupational Health and Safety Agreement, witness signatures, certified ID copies of equity holders, audit trail (company registration, equity holder details, tax clearance certificate), bank letter of good standing, financial statements, attendance of briefing session, CIDB grading certificate, project programme, completed Bill of Quantities, Joint Venture Agreement if applicable, and all other requested documentation. Bids must be submitted online via link provided after emailing [email protected]. Closing date: 10 November 2026 at 11:00.

Evaluation in three phases:

Phase 1 – Pre-qualification (hurdle requirements): no points; non-compliance disqualifies.

Phase 2 – Functionality: minimum qualifying score of 70/100. Criteria and weights:

• Company experience: completion certificates and reference letters for completed building projects with a minimum value of R50 million per project – 8 points each, up to 5 references (total 40).
• Locality: 15 points – within Joe Morolong Local Municipality (15), within John Taolo District Municipality (10), within Northern Cape Province (5), outside or no proof (0). Proof: lease agreement with 3 months bank statements, or municipal rates and taxes if owned.
• Qualifications and competencies of key staff: 15 points – Registered Project Manager (SACPCMP) with minimum 5 years post-registration experience (7.5), Registered Quantity Surveyor (SACQSP) with minimum 5 years post-registration experience (7.5). CVs, proof of registration, and availability letters required.
• Safety, Health and Environmental Quality: 15 points – OHS plan related to scope (4), safe working procedure (3), Safety Officer CV (2) and qualification (3), risk management plan (3).
• Construction method statement, project-specific programme, and cashflow forecast: 10 points.
• Availability of plant and equipment: 5 points – heavy machinery (2), trucks/water tanks (1), LDVs/bakkies (1), scaffolding/mixers/generators (1).

Phase 3 – 90/10 preference point system (only for bids achieving 70+ functionality):

• Up to 90 points for price, using formula Ps = 90(1 - (Pt - Pmin)/Pmin).
• Up to 10 points for local specific goals: 2 points black people, 2 points youth, 4 points women, 2 points disabilities – full points if minimum 51% ownership by the respective group.

Award considerations: the department may award to an emerging enterprise, consider procurement philosophy, engage in post-tender negotiations, and base award on the closest proposal to the Quantity Surveyor's cost estimate.

Scope: Completion of construction of JTG School and Hostel – Phase 2A, situated at Dithakong Village, Kuruman, Northern Cape.

Contract period: 24 months.

Contractor to provide a computer-generated critical path programme at the first site meeting, with weekly progress detail, procurement lead times, and key dates. Maintain a fortnightly bar-chart programme.

All materials, fittings, and finishes must be exactly as specified; alternatives require written approval.

Work to comply with National Building Regulations, SABS or British Standards.

Contractor responsible for quality control, supervision, and testing.

Provide all guarantees, manuals, and record drawings.

Minimise dust and noise; provide waste skips with 24-hour turnaround.

Employer may employ other contractors concurrently.

Contractor responsible for rectifying errors from misinterpretation.

All drawings issued through the Principal Agent's office.

Prices deemed inclusive of all obligations; VAT excluded and provision for VAT on summary page.

Penalty for late completion: R10,000 per calendar day.

Contractor to provide a computer-generated critical path programme at the first site meeting, with weekly progress detail, procurement lead times, and key dates. Maintain a fortnightly bar-chart programme. No changes without Principal Agent approval. All drawings issued through Principal Agent's office. Contractor responsible for rectifying errors from misinterpretation.

Functionality criteria include completion certificates and reference letters for completed building projects with minimum value of R50 million per project (8 points each, up to 5 references). Key personnel must be registered with professional body and letters confirming availability must be submitted.

Contractor responsible for quality control, supervision, and testing. Materials testing frequency to be increased as necessary. Work to comply with National Building Regulations, SABS or British Standards. Contractor to provide all guarantees, manuals, and record drawings.

Prices entered must include VAT. Offer valid for 120 calendar days. Bill of Quantities may be on formal letterhead but final amount must be carried over to Form of Offer. Prices deemed inclusive of all obligations; VAT excluded and provision for VAT on summary page.

Pricing: Bill of Quantities (BOQ) may be on formal letterhead, but final amount must be carried over to the Form of Offer.

Prices entered must include VAT.

Offer valid for 120 calendar days from submission.

Payment: within 31 calendar days after the end of the month in which service was rendered, subject to valid invoice with VAT number.

No claims for loss or expense if the employer changes the scope or value of the contract.

No additional costs for overtime work.

Contractor must subcontract 30% of project value to local subcontractors.

Mandatory pre-qualification (hurdle) requirements – non-compliance disqualifies:

• CSD registration (MAAA number used for verification).
• Valid and active CIDB grading of Grade 8GB or higher (for JVs, consolidated grading).
• Valid COIDA certificate (for JVs, all partners).
• Tax Clearance Certificate (original copy).
• Company registration (CIPRO) and details of all equity holders.
• Letter of good standing from the bank.
• Financial statements of the previous financial year.
• Attendance of compulsory briefing session.
• Fully completed and signed Form of Offer, Form of Proxy, and Occupational Health and Safety Agreement.
• Certified copies of all equity holders' identity documents.
• Completed Bill of Quantities (BOQ) written in ink.
• Project programme.
• Joint Venture Agreement (if applicable) – each JV member must individually complete SBD 4, SBD 6.1, and SBD 7.2.
• Bidders will be subjected to a vetting process.
• Local content: 30% of project value subcontracted to local subcontractors; 30% of labour from local community; labour proportions: 30% women, 20% youth (18-35), 2% persons with disabilities.

Local upliftment: The Department reserves the right not to automatically award to highest scoring tenderer and may give preference to a local contractor who is a person (or in case of juristic person, holders of 51% majority shareholding) historically disadvantaged by unfair discrimination on basis of race, gender or disability and residing or conducting business within the location or province. Procurement philosophy: enhance economic participation of black people, engage with youth, black women-owned and managed enterprises, promote development of businesses from disadvantaged communities, promote local/regional/provincial contractors, stimulate local economic development. Local specific goals points: 2 points black people, 2 points youth, 4 points women, 2 points disabilities, awarded if minimum 51% ownership.

Occupational Health and Safety Agreement must be completed and signed. Health and safety regulations compliance is part of functionality criteria: 4 points for related to scope of work, 3 points for safe working procedure. Contractor to provide PPE, identification cards for all personnel.

Contractor to minimise dust and noise, provide waste skips with 24-hour turnaround, and use silencing devices for pneumatic tools. Contract price includes dust barriers, hoarding (new boards painted black), rubble chutes, and waste skips.

Contract governed by South African law. Contractor may not transfer the project without written consent. Breach of contract may lead to termination and liability for losses. Payment within 31 calendar days after month end, subject to valid invoice. Offer valid for 120 calendar days. Code of conduct prohibits gratification, social functions on premises, adverse social interaction, labour union meetings on premises, use of department's address/logo, and unauthorised meetings or industrial action. Cancellation possible for inducements, unsatisfactory execution, non-adherence to conditions, or fraudulent conduct. Sequestration or liquidation may lead to termination. Contractor must subcontract 30% of project value to local subcontractors. Corrections to documents must be in ink, struck out once, and signed in full; no correction fluid.

The awarded contractor must subcontract 30% of the project value to local subcontractors in consultation with the Community Liaison Officer and Ward Councillor. Priority is given to the local/immediate community as per municipal demarcations (e.g., ward where project is located); if no suitable contractor available locally, neighbouring ward community may be considered. Local SMMEs will be sourced/invited through CLO and Ward Councillor; first preference given to ward SMMEs. Participation goals: employ minimum 30% of total labour from local community; labour proportions: minimum 30% women, 20% youth (ages 18-35), 2% persons with disabilities. The contractor shall deliver CIDB SSED deliverables including providing business opportunities for targeted enterprises and employment/skills development for targeted labour. Targeted enterprise declaration and letters of undertaking to be submitted within 3 months of contract commencement.

Minimum CIDB grading is 8GB or higher. Hurdle requirements: Form of Offer completed and signed by authorised individual; Form of Proxy completed and signed; Occupational Health and Safety Agreement completed and signed; at least one witness to sign Form of Offer; certified copies of all equity holders' ID documents; acceptable audit trail including proof of company registration (CIPRO), details of all equity holders, valid TAX Clearance Certificate (original only); letter of good standing from bank; financial statements of previous financial year; attendance of compulsory briefing session; returnable documents completed in full, initialled on each page and signed where applicable; required CIDB grading; submission of project programme. Joint ventures eligible provided every member is CIDB registered, each party compiles SBD 4, SBD 6.1, SBD 7.2, combined grading meets requirement, and signed JV agreement submitted.

Evaluation process divided into three phases. Phase 1: Pre-qualification check verifying compliance with hurdle requirements; no points allocated; non-compliant bids do not advance. Phase 2: Functionality evaluation; bidders must achieve minimum qualifying score (70 points) to proceed. Functionality criteria include: completion certificates and reference letters for completed building projects with minimum value of R50 million per project (8 points each, up to 5 references); locality (15 points: 5 if within Northern Cape Province); availability of key personnel with letters confirming availability; health and safety regulations compliance (4 points for related to scope, 3 for safe working procedure); project plan and cashflow (10 points); availability of plant and equipment (5 points). Total 100 points. Phase 3: 90/10 preference point system: up to 90 points for price using formula Ps = 90(1 - (Pt - Pmin)/Pmin) for tenders above R50,000,000; up to 10 points for local specific goals: 2 points black people, 2 points youth, 4 points women, 2 points disabilities, awarded if minimum 51% ownership by these groups. Total points out of 100. Department reserves right to award to emerging enterprise, consider procurement philosophy, engage in post-tender negotiations, and base award on closest proposal to Quantity Surveyor's cost estimate.