What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Petrosa seeks the renewal of vmware solution licenses, maintenance, and support for its on-premises virtual environment, covering dell/emc poweredge and vxrail hardware. The initial contract is for 12 months with a possible 24-month extension, targeting authorized vmware resellers, partners, or distributors.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Documents being finalised: VMWare Licensing SOW.pdf, VMWare Licensing SOW.pdf, VMWare Licensing SOW.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentVMWare Licensing SOW.pdfCompliance review in progress
What the buyer was looking for
1Mandatory requirement
requires the renewal of its VMWare Solution licenses, maintenance, and support for its On-Prem virtual environment. The service is required for an initial 12-month period, with a possibility to extend for a further period of up to 24 months. The specific licenses and configurations are detailed in Table 1, which lists various Dell/EMC PowerEdge and VxRail models, including their sockets, cores per socket, total cores, Edition (VVF, VSS, VCF), minimum sockets, total storage, and number of licenses. Tenderers must comply with these specifications and fill in the unit price for each license on the Commercial Bid Analysis (CBA). Tenderers may change the Edition on the CBA if necessary, but a detailed explanation must be provided. Delivery of the licenses must be confirmed within 14 days. Bidders must be an authorized reseller/partner/distributor of the VMWare Solution and must provide official proof from the OEM confirming their status.
Threshold: minimum sockets
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: VMWare Licensing SOW.pdf
Tender closing date: 24 Feb 2026 (09:00 SAST) – submissions via PetroSA e‑Procurement system.
No additional briefings, site visits or clarification deadlines are mentioned in the extracted text.
No physical or postal address is provided in the extracted document.
Submission Guidelines
Source: VMWare Licensing SOW.pdf
Submit the bid exclusively through PetroSA’s e‑Procurement system.
All bidders must be registered on the Central Supplier Database (CSD). Existing CSD users log in with their MAAA registration number as username and user code, using the temporary password “newuser”.
Complete the Commercial Bid Analysis (CBA) by entering unit prices only in the green‑highlighted fields.
Attach the completed CBA and the Specification Sheet (Table 1) to the tender on the e‑Procurement portal; failure to attach will result in automatic elimination.
If you change the edition on the CBA, provide a detailed justification.
Delivery must be confirmed within 14 days (see CBA/Questionnaire).
Proof of status as a VMware reseller/partner/distributor must be supplied (OEM confirmation).
For login problems contact the call centre +27 21 939‑3131 or email [email protected].
Enquiries about the tender: Caroline Widmer, +27‑21‑929‑3006, [email protected].
Evaluation Criteria
Source: VMWare Licensing SOW.pdf
Elimination criteria (must be met to avoid disqualification):
CBA completed with unit pricing entered only in the green fields.
Completed CBA attached to the e‑Procurement submission.
Confirmation of delivery within 14 days (as indicated in CBA/Questionnaire).
Compliance with all specifications and attachment of the Specification Sheet (Table 1).
Provision of OEM proof confirming reseller/partner/distributor status for VMware solutions.
If the edition on the CBA is altered, a detailed explanation must be provided.
Only bidders meeting all the above will proceed to price evaluation.
Technical Specifications
Source: VMWare Licensing SOW.pdf
Scope:
Renewal of VMware solution licences, maintenance and support for PetroSA’s on‑prem virtual environment.
Initial contract period: 12 months, with an option to extend up to an additional 24 months.
Deliverables:
Provide licences as listed in Table 1 (various Dell/EMC PowerEdge and VxRail models) covering VVF, VSS, VCF and vSAN editions.
Complete the Commercial Bid Analysis (CBA) with unit prices for each licence type.
Confirm delivery of licences within 14 days of award.
Mandatory requirements:
Bidder must be an authorised VMware reseller/partner/distributor and supply OEM proof of status.
Any change to the edition on the CBA must be justified in writing.
All specifications in Table 1 must be adhered to.
Financial Requirements
Source: VMWare Licensing SOW.pdf
Pricing:
Annual payment basis; unit price for each licence type (VVF, VSS, VCF, vSAN per TiB) to be entered in the green fields of the CBA.
No explicit requirement for performance bonds, guarantees or payment terms is stated.
No financial capacity thresholds or solvency ratios are mentioned in the extracted text.
Compliance Requirements
Source: VMWare Licensing SOW.pdf
Required compliances:
Registration on the Central Supplier Database (CSD) – implies valid tax clearance, company registration (CIPC) and basic legal compliance.
Proof of status as a VMware reseller/partner/distributor (OEM confirmation).
No specific B‑BBEE level, CIDB registration, or local content percentages are detailed in the provided extract.
General compliance with South African procurement legislation applies.
DocumentVMWare Licensing SOW.pdfCompliance review in progress
Contact Information
Source: VMWare Licensing SOW.pdf
For e-Procurement/CSD login issues: Call center +27 21 939-3131 or email [email protected]. For tender enquiries: Caroline Widmer, Tender Office, phone +27 21 929-3006 or email [email protected].
Submission Guidelines
Source: VMWare Licensing SOW.pdf
Submit via PetroSA’s e-Procurement system only. Mandatory steps: 1) Register or log in to CSD (Central Supplier Database) – use existing MAAA credentials or follow the self-registration guide at http://www.procurement.petrosa.com/Downloads/Documents/SupplierSelfRegistration.pdf. 2) Complete the Commercial Bid Analysis (CBA) spreadsheet – enter unit prices ONLY in green-highlighted fields. 3) Attach the completed CBA to your e-Procurement submission. 4) Confirm delivery within 14 days of award in the CBA/Questionnaire. Failure to attach the CBA or comply with specifications will result in elimination.
Evaluation Criteria
Source: VMWare Licensing SOW.pdf
Two-phase evaluation: 1) Pass/Fail elimination criteria: - CBA must be completed and attached. - Unit prices entered only in green-highlighted fields. - Any change to VMware Edition must be explained in detail. - Delivery within 14 days confirmed. - Proof of VMware reseller/partner/distributor status from OEM provided. - Compliance with Table 1 specifications. 2) Pricing evaluation: Lowest compliant price wins after technical acceptance. No explicit weighting (e.g., 80/20) stated.
Technical Specifications
Source: VMWare Licensing SOW.pdf
Scope: Renewal of VMware licenses, maintenance, and support for PetroSA’s on-prem virtual environment. Duration: 12 months (initial), with possible extension up to 24 months. Deliverables: Licenses for Dell/EMC PowerEdge and VxRail hardware as per Table 1 (Specification Sheet). Editions include VVF, VSS, VCF, and vSAN. Tenderers must: - Respond to Table 1 by filling unit prices in the CBA. - Confirm ability to deliver within 14 days. - Comply with all specifications in Table 1. - Provide proof of VMware reseller/partner/distributor status.
Financial Requirements
Source: VMWare Licensing SOW.pdf
Pricing: Annual payment. Tenderers must: - Insert unit prices in green-highlighted fields of the CBA for each license type (VCF, VVF, VSS, vSAN). - Price per annum for VCF, VVF, VSS; price per TiB/annum for vSAN. - Total must be calculated in ZAR. - No bonds, guarantees, or payment terms specified beyond annual pricing.
Compliance Requirements
Source: VMWare Licensing SOW.pdf
Mandatory: 1) CSD registration (MAAA number required). 2) Proof of VMware reseller/partner/distributor status from OEM. No explicit B-BBEE, CIDB, tax, or CIPC requirements stated in the document.
DocumentVMWare Licensing SOW.pdfCompliance review in progress
Important Dates
Source: VMWare Licensing SOW.pdf
Tender closing date: 24 Feb 2026 (submission via e‑Procurement system).
No additional briefings, site visits or clarification deadlines are mentioned in the extracted text.
Contact Information
Source: VMWare Licensing SOW.pdf
Primary tender enquiry: Caroline Widmer, tel +27‑21‑929‑3006, email [email protected].
CSD registration / login support: PetroSA Supplier Support Call Centre, tel +27 21 939‑3131, email [email protected].
No physical or postal address provided in the document.
Submission Guidelines
Source: VMWare Licensing SOW.pdf
Submit all bids via PetroSA e‑Procurement system.
Must be registered on the Central Supplier Database (CSD) with a MAAA CSD registration number.
– If already registered, log in with your MAAA username, user code and the temporary password “newuser”.
Late or incomplete submissions (missing CBA, missing proof of reseller status, or no delivery confirmation) will be eliminated.
Evaluation Criteria
Source: VMWare Licensing SOW.pdf
Elimination criteria (must be met to avoid disqualification):
– CBA completed and uploaded with only green fields filled.
– Specification Sheet (Table 1) attached.
– Proof of VMware reseller/partner/distributor status provided.
– Delivery within 14 days confirmed.
– Any change to product edition explained in detail.
No explicit scoring matrix, weighting, or preference points are stated in the document; compliance with the above elimination criteria is the primary evaluation method.
Technical Specifications
Source: VMWare Licensing SOW.pdf
Scope: Renewal of VMware solution licences, maintenance and support for PetroSA’s on‑prem virtual environment.
Initial contract period: 12 months, with possible extension up to an additional 24 months.
Deliverables:
– VMware licences (various editions: VVF, VSS, VCF) for Dell/EMC PowerEdge and VxRail hardware as listed in Table 1.
– Maintenance and support services for the supplied licences.
Delivery timeline: Must be fulfilled within 14 days of award.
Required status: Tenderer must be an authorised VMware reseller/partner/distributor and provide OEM proof.
Financial Requirements
Source: VMWare Licensing SOW.pdf
Pricing: Annual payment basis; unit price for each licence/edition to be entered in the CBA (green fields only).
Required price fields in CBA:
– Unit price VCF per annum
– Unit price VVF per annum
– Unit price VSS per annum
– Unit price vSAN per TiB per annum
No mention of performance bonds, guarantees, payment terms, or minimum financial capacity in the extracted text.
Compliance Requirements
Source: VMWare Licensing SOW.pdf
Registration on CSD with a valid MAAA CSD number is mandatory.
Must be an authorised VMware reseller/partner/distributor; provide OEM confirmation letter.
No explicit B‑BBEE level, tax clearance, CIDB, or other statutory certificates are listed in the document.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for NEO TECHNOLOGIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
access the full tender documentation and submit a bid, tenderers must be registered on the Central Supplier Database (CSD). This implies compliance with general legal, tax, and company registration requirements as verified by the CSD. Furthermore, tenderers must be a reseller/partner/distributor of the VMWare Solution and are required to provide official proof from the OEM (Original Equipment Manufacturer) confirming their status. No specific B-BBEE level, detailed tax clearance (beyond CSD registration), or local content requirements are explicitly stated in this document extract.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records NEO TECHNOLOGIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
is based on an annual payment structure. Tenderers are required to provide unit pricing for the different VMWare solutions (VCF, VVF, VSS, and vSAN per TiB) on the 'green' marked fields of the Commercial Bid Analysis (CBA). The CBA must be completed and attached to the tender. No specific financial capacity, solvency requirements, or guarantees are mentioned in this document extract.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for NEO TECHNOLOGIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
- Must be a registered VMware reseller/partner/distributor with OEM proof of status. - Submit via PetroSA’s e-Procurement system with mandatory CSD registration. - Complete and attach the Commercial Bid Analysis (CBA) with unit prices in green-highlighted fields only. - Confirm delivery within 14 days of award in the CBA/Questionnaire. - Comply with all specifications in Table 1 (Specification Sheet) for Dell/EMC hardware. - Annual pricing required for VCF, VVF, VSS editions; per TiB/annum for vSAN. - Any changes to VMware Edition must include a detailed explanation.
Threshold: 14 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for NEO TECHNOLOGIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Mandatory requirement
• Submit the bid exclusively through PetroSA’s e‑Procurement system. • All bidders must be registered on the Central Supplier Database (CSD). Existing CSD users log in with their MAAA registration number as username and user code, using the temporary password “newuser”. • New users must click “Not Registered Yet” and follow the supplied “how‑to” guide (http://www.procurement.petrosa.com/Downloads/Documents/SupplierSelfRegistration.pdf). • Complete the Commercial Bid Analysis (CBA) by entering unit prices only in the green‑highlighted fields. • Attach the completed CBA and the Specification Sheet (Table 1) to the tender on the e‑Procurement portal; failure to attach will result in automatic elimination. • If you change the edition on the CBA, provide a detailed justification. • Delivery must be confirmed within 14 days (see CBA/Questionnaire). • Proof of status as a VMware reseller/partner/distributor must be supplied (OEM confirmation). • For login problems contact the call centre +27 21 939‑3131 or email [email protected]. • Enquiries about the tender: Caroline Widmer, +27‑21‑929‑3006, [email protected].
Threshold: 14 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records NEO TECHNOLOGIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
34Mandatory requirement
Submit via PetroSA’s e-Procurement system only. Mandatory steps: 1) Register or log in to CSD (Central Supplier Database) – use existing MAAA credentials or follow the self-registration guide at http://www.procurement.petrosa.com/Downloads/Documents/SupplierSelfRegistration.pdf. 2) Complete the Commercial Bid Analysis (CBA) spreadsheet – enter unit prices ONLY in green-highlighted fields. 3) Attach the completed CBA to your e-Procurement submission. 4) Confirm delivery within 14 days of award in the CBA/Questionnaire. Failure to attach the CBA or comply with specifications will result in elimination.
Threshold: 14 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records NEO TECHNOLOGIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
35Scored criterion
Two-phase evaluation: 1) Pass/Fail elimination criteria: - CBA must be completed and attached. - Unit prices entered only in green-highlighted fields. - Any change to VMware Edition must be explained in detail. - Delivery within 14 days confirmed. - Proof of VMware reseller/partner/distributor status from OEM provided. - Compliance with Table 1 specifications. 2) Pricing evaluation: Lowest compliant price wins after technical acceptance. No explicit weighting (e.g., 80/20) stated.
Threshold: 14 days
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records NEO TECHNOLOGIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
36Mandatory requirement
Scope: Renewal of VMware licenses, maintenance, and support for PetroSA’s on-prem virtual environment. Duration: 12 months (initial), with possible extension up to 24 months. Deliverables: Licenses for Dell/EMC PowerEdge and VxRail hardware as per Table 1 (Specification Sheet). Editions include VVF, VSS, VCF, and vSAN. Tenderers must: - Respond to Table 1 by filling unit prices in the CBA. - Confirm ability to deliver within 14 days. - Comply with all specifications in Table 1. - Provide proof of VMware reseller/partner/distributor status.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEO TECHNOLOGIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
37Mandatory requirement
Pricing: Annual payment. Tenderers must: - Insert unit prices in green-highlighted fields of the CBA for each license type (VCF, VVF, VSS, vSAN). - Price per annum for VCF, VVF, VSS; price per TiB/annum for vSAN. - Total must be calculated in ZAR. - No bonds, guarantees, or payment terms specified beyond annual pricing.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEO TECHNOLOGIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
38Mandatory requirement
Mandatory: 1) CSD registration (MAAA number required). 2) Proof of VMware reseller/partner/distributor status from OEM. No explicit B-BBEE, CIDB, tax, or CIPC requirements stated in the document.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records NEO TECHNOLOGIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
42Inferred operational need
– If not registered, click “Not Registered Yet” and follow the guide at http://www.procurement.petrosa.com/Downloads/Documents/SupplierSelfRegistration.pdf.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records NEO TECHNOLOGIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
58Scored criterion
No explicit scoring matrix, weighting, or preference points are stated in the document; compliance with the above elimination criteria is the primary evaluation method.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.