Supply and delivery of trolley pushing equipment – cape town international airport tender (western cape)

Closing date: 10 November 2026 at 12:00

Query closing date: 06 November 2026 at 16:00

Briefing session (non-compulsory, onsite): 27 October 2026 at 10:00

Venue: Conference Centre, Landside Plaza, Cape Town International Airport

Site inspection: N/A

Bidding procedure enquiries:

• Contact: Ngakoane Tlhako
• Role: Buyer
• Email: [email protected]
• Telephone: not stated

Technical enquiries: not stated

Submission email: [email protected]

Fraud and corruption hotline:

• Free call: 0800 00 80 80 or 086 726 1681
• Email: [email protected]

Submission method: email only, to [email protected]. Do not CC any ACSA employee. No physical submissions accepted.

Email size limit: 35MB per email. If submitting in multiple emails, number them clearly in the subject line (e.g. CIA RFQ 74373: XXX LTD email 1 of 2). All emails must be received before the closing deadline.

Bids must be submitted on the official forms provided, not re-typed. No changes to submissions allowed after closing.

Returnable documents (all mandatory unless noted):

• SBD 3.3: Priced offer (pricing schedule) – complete all unit and total cost fields, prices exclusive of VAT.
• Functionality submission – evidence of OEM status or authorisation, warranty clause, references.
• Vehicle safety features schedule – specify standard features.
• Declaration of Interest and Politically Exposed Persons form – declare any relationship with ACSA employees or PEP/DPIP status.
• SBD 4: Bidder's Disclosure Form – disclose any directors/shareholders employed by the state; certifies independent bid determination.
• SBD 6.1: Preference Points Claim Form – claim B-BBEE preference points.
• Confidentiality and Non-Disclosure Agreement – must be returned with the bid.
• BEE certificate and scorecard or B-BBEE QSE/EME affidavit.
• Verifiable medical certificate or report as proof of disability (for preference claims).
• SARS tax PIN number (or CSD number if no PIN).
• Certificate of Incorporation showing ownership split.
• Central Supplier Database (CSD) report.
• VAT questionnaire.
• ACSA Terms and Conditions.

Disqualification risks:

• Late bids, regardless of reason.
• Missing or unsigned mandatory returnable documents.
• Failure to price any item in the pricing schedule.
• Contacting any ACSA employee other than the named buyer.
• Any interest in another bidder, consortium, or joint venture participating in this bid.

Staged evaluation: Stage 1 Mandatory Requirements, Stage 2 Functionality, Stage 3 Price and Preference, Stage 4 Post-tender negotiations (where applicable).

Stage 1 – Mandatory Requirements (pass/fail):

• Valid documentary evidence that the bidder is the OEM or is authorised by the OEM to supply, distribute, service and/or maintain the proposed trolley pushing equipment, including access to genuine OEM spare parts and technical support.
• Detailed warranty clause for the proposed equipment, specifying warranty period, coverage, exclusions, repairs/replacements, response times and conditions.
• Fully completed form of offer (pricing schedule).
• Specification of standard vehicle safety features.

Stage 2 – Functionality (minimum threshold):

• Overall minimum threshold: 80 points out of 100 to progress to price and preference evaluation.
• Bidders failing to achieve the minimum score per criterion are disqualified.

Functionality scoring (total 100 points):

• Company experience (30 points): OEM or valid OEM authorisation/accreditation confirming full authority to supply, commission, and maintain the equipment, including access to genuine spares. No submission = 0 points.
• Warranty assessment (30 points): Detailed warranty clause submitted, specifying period, coverage, exclusions, repairs/replacements, response times and conditions. No submission/missing information = 0 points.
• Reference assessment (40 points): Up to 3 signed, contactable references from similar work within the last 5 years. 1 reference = 20 points, 2 references = 30 points, 3 or more = 40 points. Site visits may be conducted at any reference.

Stage 3 – Price and Preference:

• 80/20 preference point system applies (80 points price, 20 points specific goals/preference).
• Award to the bidder scoring the highest total points, unless objective criteria justify otherwise.

Objective criteria evaluation: N/A.

Scope: Supply, delivery and commissioning (testing and verification upon delivery) of trolley pushing equipment for trolley operations at Cape Town International Airport (CTIA).

Equipment must be able to push airport luggage trolleys in 1 row of up to 30 trolleys.

Quantities:

• Trolley pushing machine: 4
• Batteries (full set required for vehicle operation): 4
• Charging 3-point plug compatible to 220V: 1
• Delivery: 1
• Warranty: 3 years

Required features (must conform):

• Heavy duty continuous motor
• Maintenance-free deep cycle 12-volt batteries
• On-board 16 amp @ 36VDC smart charging system (includes automatic shut-off and maintenance charge mode)
• Up to 12 hours continuous use on a single charge
• Range of hitching options (connect bar) to passenger luggage trolley
• Fitted with a strobe light
• Protective handlebar design
• Ergonomic thumbwheel throttle
• Battery level meter check
• Key switch security
• Integrated safety features
• Robust emergency stop button
• Weather resistant connectors
• Remote electronics isolated from battery components (runs on 4 AA batteries)
• Minimum ground clearance of 120 millimetres
• Audible warning on reverse
• Non-marking pneumatic tyres
• Vehicle display indicating battery discharge status
• Working hours display
• Other features: tenderer to specify standard features (strobe light)

Staged evaluation approach: Stage 1 Mandatory Requirements, Stage 2 Functionality, Stage 3 Price and Preference, Stage 4 Post-tender negotiations (where applicable). Bidders must comply with each stage before progressing to the next.

Company experience (30 points): Bidder must be the OEM or provide valid OEM authorisation/accreditation confirming full authority to supply, commission, and maintain the proposed equipment, including access to genuine spare parts. No submission = 0 points.

References (40 points): Up to 3 signed, contactable references from similar work within the last 5 years. 1 reference = 20 points, 2 = 30 points, 3 or more = 40 points. Site visits may be conducted at any reference.

Equipment must be tested and verified upon delivery to ensure it is operational and functioning correctly. The appointed service provider will be subjected to this testing and verification.

SBD 3.3 Pricing Schedule: Complete all unit cost and total cost fields. Prices exclusive of VAT unless otherwise stated. All items must be priced; failure to price any item may result in disqualification. Items: 4 trolley pushing machines, 4 battery sets, 1 charging plug, 1 delivery, 3-year warranty. Total offered price inclusive of VAT to be stated.

Pricing format: SBD 3.3 Pricing Schedule – complete all unit cost and total cost fields. Prices quoted exclusive of VAT unless otherwise stated. All items must be priced; failure to price any item may result in disqualification.

Validity period: 120 business/working days from bid closing. Prices must remain firm and valid during this period.

No bid security, bonds, guarantees, retention, or payment terms stated.

Tax compliance:

• Submit SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if no PIN available.
• Consortia, joint ventures, and sub-contractors: each party must submit a separate TCS certificate/PIN/CSD number.
• Failure to provide tax compliance particulars may render the bid invalid.

B-bbee:

• Submit B-BBEE certificate and scorecard, or B-BBEE QSE/EME affidavit, to claim preference points.
• Preference points claimed under the 80/20 system (20 points for specific goals).

CSD: Central Supplier Database report required.

Company registration: Certificate of Incorporation showing ownership split required.

Foreign suppliers: Complete the questionnaire for foreign suppliers if applicable.

Vehicle safety features required (tenderer to specify standard features):

• Integrated safety features
• Robust emergency stop button
• Audible warning on reverse
• Weather resistant connectors
• Protective handlebar design
• Key switch security
• Strobe light
• Non-marking pneumatic tyres
• Minimum ground clearance of 120 mm

Warranty: Comprehensive warranty of not less than 3 years, commencing from date of delivery and successful commissioning. Covers all major components including batteries, chargers, motors, electrical and mechanical components, and accessories. Bidder must repair or replace defective components at no additional cost to ACSA during the warranty period. All warranty documentation (certificates, terms and conditions, manufacturer's confirmation) must be provided upon delivery.

Validity period: 120 business days, prices firm.

ACSA reserves the right to award whole or part, split the award, negotiate with shortlisted bidders, award to other than highest scorer where objective criteria allow, reject lowest acceptable bid, or cancel the bid.

Confidentiality: Bidders may not disclose bid information to third parties without ACSA's written approval. Third parties consulted must sign confidentiality agreements, returned with the bid.

Commencement: Immediate after acceptance of bid.

Price formula (80/20 system): Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender. Maximum 80 points for price, 20 points for specific goals/preference.