Reinstatement of the SITA cape town office and relocation to new office premises

Scope

• Reinstatement (make-good) of the existing SITA Cape Town office premises.
• Management of the relocation to new office premises.
• Appointment is for a single service provider to execute and manage both the reinstatement and the relocation.

Note: the available source material carries no further detail on deliverables, quantities, premises addresses, standards or service levels.

The procurement is for the appointment of a service provider to execute and manage the reinstatement of the current SITA Cape Town office and relocation to a new office. The scope includes demolition, removal of SITA-installed fixtures and systems, restoration of the base building, and relocation services.

Returnable documents: the completed and signed Pricing Schedule (RFB 3298-2026). The bidder must complete only the yellow cells. Prices must be VAT-exclusive and in ZAR, and must include all costs to deliver the service, including taxes, duties, logistics, storage, labour, overtime, subsistence and travel. The bidder must confirm that quoted prices cover all obligations and that any pricing mistakes are at the bidder's own risk. The Pricing Schedule must be converted to PDF and signed before submission.

No evaluation criteria are stated in the available document.

The service provider must execute and manage the reinstatement of the current SITA Cape Town office and relocation to a new office. The work includes, per floor (Basement, Ground, First, Second):

• Remove partitions, fixtures, concealed timber/steel framework, soundproofing and baffle material; make good all damage.
• Replace damaged window sills; remove company signage/logos; patch walls, columns and doors; repaint walls and lobbies.
• Remove plastered ceilings and suspended panels with grids.
• Remove floor finishes, screed, tiles and raised flooring; rectify damaged areas and screed concrete floors.
• Remove sprinkler systems, gas suppression systems, fire suppression systems, alarm monitoring, smoke detectors and emergency exit door alarms; seal and fire-rate penetrations with certification by a qualified professional.
• Remove cable trays, electrical wiring, switches, power points, sockets and circuits to conform to original plans; issue Certificate of Compliance (COC) for building distribution board; repair and repaint affected skirting, ducts and building components.
• Remove SITA's dedicated security access system; return all building access and door keys to the SITA Project Manager.
• Remove shop-fitted counters, cabinets, decorative fittings, painting, posters, laminates, curtains and blinds.
• Demolish the generator room (Ground Floor).
• Supply and install window glass (1.09m x 0.94m) where extractor fans are installed (Ground Floor).
• Relocation/transportation: inter-city relocation, local office relocation, storage facility, and local relocation from storage to new office.
• Provide a contingency allowance equal to 10% of the total preliminaries and building works, to be used as directed and approved by the client.

Pricing must be VAT-exclusive and in ZAR. The pricing schedule requires unit and line prices for each item. A contingency allowance of 10% of the total preliminaries and building works must be included. The total bid price (excl VAT), VAT at 15%, and total bid price (incl VAT) must be calculated.

No specific compliance requirements are stated in the available document.

Publication date: 19 October 2026

Closing date and time: 10 November 2026 at 11:00

Enquiries

• Contact: Yandiswa Citi
• Email: [email protected]
• Telephone: +27 12 367 3389

Procurement

• Contact: Aphiwe Mtshetsha
• Role: Procurement Manager: EC and WC (Acting)

Submission portal

https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp

Head office address

459 Tsitsa Street

Erasmuskloof

Pretoria

Submission method

• Online submission only, through the SITA Supplier Oracle ERP portal: https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp
• Bidders must indicate on the bid response that the submission was made through that portal.

Pricing schedule

• The bid pricing schedule must be completed in the Excel spreadsheet format issued with the bid.

Enquiries

• All queries must be lodged in writing by email to [email protected].

Scope

• Appoint a service provider to execute and manage the reinstatement of the existing SITA Cape Town office and the relocation to new office premises.
• The appointment covers both restoring the vacated premises and managing the physical move.

Submission requirement

• Bids are submitted electronically through the SITA Supplier Oracle ERP portal.

Pricing format

• Bidders complete the bid pricing schedule in the Excel spreadsheet supplied with the bid.

Central Supplier Database

• Bidders must be registered on the CSD and must keep all company details updated on it.

CSD registration

• Bidders must be registered on the Central Supplier Database and must ensure all company details held on the CSD are current.

SITA requires a service provider to execute and manage the reinstatement of its current Cape Town office and the relocation of the office to new premises. The supplier is appointed as prime contractor for the full reinstatement and relocation exercise, and SITA deals only with that prime contractor rather than with subcontractors. The detailed specification, deliverables and the specific preference goals for the bid are set out in Annexure 1 Bid Specification, which forms part of the bid pack.

• Closing: 10 November 2026 at 11:00 (South African time).
• Objections to brand-specific specification requirements: within five days of publication of the RFB.

Enquiries (bidding procedure and technical)

• Contact: Yandiswa Citi
• Telephone: +27 12 367 3389
• Email: [email protected]

Submission

• Bids must be prepared in English.
• The bid document may not be amended: bidders who propose additions or changes must set them out in a separate letter, and SITA decides whether to accept them. Changing wording in the RFB itself has no effect — the original wording is evaluated.
• SITA may require an oral presentation or demonstration. It is a clarification and fact-finding session, not a negotiation, and SITA sets the time, venue and whether it is held.
• Written answers to SITA's clarification requests must be submitted within the stated time frame; failure to respond disqualifies the bid, and the answer may not change bid price, price firmness or functionality.
• Bidders and their agents may not issue news releases or press statements about the RFB or any resulting contract without SITA's consent.
• A bidder who believes the specification favours a specific brand must object to SITA within five days of the RFB's publication, failing which the objection may not be considered.

Returnable documents

• SBD 4 (Declaration of Interest): discloses state employment, relationships with staff of the procuring institution, and interests in related enterprises.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals, with the supporting evidence required for each goal claimed.
• Government Procurement General Conditions of Contract: signed acceptance.
• Pricing / costing schedule.
• Special Conditions of Contract.
• Technical mandatory responsiveness evidence.

Consequence

• Omitting the evaluation returnable documents lowers the bidder's score under the evaluation criteria but does not on its own disqualify the bid.

Preference point system

• The 80/20 preference point system applies to this bid.
• Where it is unclear whether 80/20 or 90/10 applies, the lowest acceptable bid determines which system is used.
• Points are awarded for price and for preference points for specific goals.

Scoring

• Price: a maximum of 80 points under 80/20 (or 90 points under 90/10), scored against the lowest acceptable bid price.
• Specific goals: points are allocated for the goals stated in Annexure 1 Bid Specification.
• A bidder who does not submit the required proof of a claimed goal with the bid is treated as not claiming those preference points.
• SITA may require a bidder to substantiate any preference claim before adjudication or at any time afterwards.

Evaluation conduct

• SITA SCM may request written clarification; the reply must be given within the stated time frame or the bid is disqualified, and it may not change material aspects such as price, price firmness or functionality.
• Bidders may be called to an oral presentation or demonstration at SITA's discretion.
• SITA may cancel the RFB, reject any bid, decline to award to the lowest bidder, or award parts of the work to different bidders.

Disqualification

• A bidder on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically excluded.
• Refusing to extend the bid validity period without justification disqualifies the bidder.
• Failure to disclose every active CSD-registered company linked to the bidder's directors leads to disqualification.
• Preference points claimed fraudulently can result in disqualification, recovery of costs, contract cancellation, restriction by National Treasury for up to 10 years and criminal referral.

Scope

• Appoint a service provider to execute and manage the reinstatement of the SITA Cape Town office and the relocation of that office to new premises.
• The work covers both the reinstatement of the existing Cape Town office and the physical relocation to the new office.
• The detailed specification and specific goals are contained in Annexure 1 Bid Specification, which bidders must study.

Delivery and performance

• Technical mandatory responsiveness evidence must be submitted.
• Facilities where the work is produced or executed must be open to inspection by SITA or its representative at reasonable hours, and inspection, testing or analysis costs fall on the supplier where work does not comply.
• Goods and services must conform to the standards stated in the bid documents and specifications.
• Quality failures may be rejected; rejected work is held at the supplier's cost and risk and must be corrected or replaced immediately.
• The contract is managed by a single prime contractor; SITA does not contract separately with subcontractors.

Pricing

• A pricing / costing schedule is a returnable document and must be submitted with the bid.
• Prices are firm and may not differ from those quoted, except for adjustments expressly authorised in the contract.
• Payment is made in South African Rand on invoice supported by a delivery note and evidence of other contractual obligations.

Performance security

• Amount: as specified in the contract.
• The successful bidder must furnish the performance security within 30 days of receiving the award notification.
• Accepted forms: a bank guarantee or irrevocable letter of credit from an acceptable bank, or a cashier's or certified cheque.
• The security is released within 30 days after the supplier completes all obligations, including warranty obligations.
• SITA may claim against the security for loss caused by the supplier's failure to perform.

Warranty

• Goods must be new, unused, of the current model and include recent design and material improvements.
• Warranty runs 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first, unless the contract states otherwise.

Penalties and cost recovery

• Late or non-performance attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.
• On termination for default, the supplier is liable for the excess cost of procuring substitute goods, works or services.

Mandatory registrations and status

• Central Supplier Database (CSD) registration is required; every active CSD-registered company linked to the bidder's directors must be disclosed.
• SARS tax matters must be in order — an original tax clearance certificate issued by SARS is required, and no contract is concluded without it.
• Compensation for Occupational Injuries and Diseases Act 13 of 1993 cover is required for the bidder's employees and those of any appointed subcontractor, and must remain in force for the adjudication and any resulting contract; SITA may call for proof of registration and good standing with the Compensation Fund.
• The bidder may not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bids must be in English.
• Personal information is processed under POPIA; signing the bid consents to SITA using the bidder's personal information for evaluation and award, and to publication of award details (contract description and bid number, successful bidder and preference points claimed, contract price, contract period, directors' names, completion or award date) on the National Treasury e-Tender portal within seven working days of award.

B-BBEE and preference evidence

• SITA supports the objectives of the B-BBEE Act.
• B-BBEE status level evidence may take the form of a certificate issued by an authorised body, a sworn affidavit as prescribed by the Codes of Good Practice, or another requirement under the B-BBEE Act.
• Preference points for specific goals must be claimed on SBD 6.1 with the supporting proof submitted with the bid.

Returnable forms

• SBD 4 (Declaration of Interest): discloses state employment, relationships with procuring-institution staff and interests in other enterprises; a false or incomplete declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goal preference points and carries the required evidence.
• Government Procurement General Conditions of Contract: signed acceptance.
• Pricing / costing schedule, Special Conditions of Contract, and technical mandatory responsiveness evidence.