The road accident fund (raf) wishes to appoint a suitable service provider to provide cleaning services at raf head office, eco glades 2, block f, centurion on a month-to-month basis for a period of six (6) months
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The road accident fund (raf) seeks a service provider to deliver cleaning services at its head office in eco glades 2, block f, centurion, on a month-to-month basis for six months. Bidders must be able to meet stringent security and data protection requirements under annexure a, including physical security, access control, and popia compliance, and must accept possible vetting of directors and resources.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentSBD 6.1 IN TERMS OF PPR2022.docxReview complete
Submission Guidelines
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Award analysis coverage
0 of 5 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
7 sourced criteria
financial capacity
2 sourced criteria
pricing
Source analysis requires completion or review
compliance returnables
7 sourced criteria
evaluation
12 sourced criteria
experience
2 sourced criteria
personnel
1 sourced criteria
equipment capacity
2 sourced criteria
delivery contract
1 sourced criteria
equity registrations
Source analysis requires completion or review
What the buyer was looking for
1Mandatory requirement
Bidders must provide cleaning services at RAF Head Office, Eco Glades 2, Block F, Centurion, on a month-to-month basis for six months.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Returnable documents:
SBD 6.1 (Preference Points Claim Form): completed, signed and submitted with the quotation to claim preference points for specific goals.
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
The 80/20 preference point system applies.
Price: 80 points.
Specific goals: 20 points total, comprising historically disadvantaged individuals (10 points), women (8 points) and persons with disability (2 points).
Bidders must complete and submit SBD 6.1 to claim these points. The organ of state may require bidders to substantiate any preference claims.
Technical Specifications
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Preference points claim form in terms of the preferential procurement regulations 2022
Compliance Requirements
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
No specific requirements found
DocumentAnnexure B - Bidders Client Reference.odtReview complete
Description
Source: Annexure B - Bidders Client Reference.odt
Bidders must provide client references for current or previous rendering of the required services. The reference form requires details for up to five references, including project description, services rendered, contract dates, client name, contact person, and contact details. Bidders may attach additional supporting documents. Falsified or misrepresented information leads to disqualification, and the RAF may verify references with the clients listed.
Evaluation Criteria
Source: Annexure B - Bidders Client Reference.odt (unknown)
Bidders must not provide falsified or misrepresented client reference information; doing so will result in disqualification. The RAF reserves the right to contact the listed clients to verify the information.
Technical Specifications
Source: Annexure B - Bidders Client Reference.odt (unknown)
Bidders must provide client references for current or previous rendering of the required services. For each reference, the following details are required: project description, services rendered, contract start and end dates, client name (the entity that obtained the services, not a sub-contractor), client contact person, and client contactable details (email address and/or telephone number). Up to five references may be listed. Bidders may provide additional supporting documents. The RAF reserves the right to contact the listed clients to authenticate the information.
The Road Accident Fund (RAF) is a Schedule 3A Public Entity established under the Road Accident Fund Act, 1996. It provides compulsory social insurance cover to road users. This RFQ seeks a service provider for cleaning services at RAF Head Office, Eco Glades 2, Block F, Centurion, on a month-to-month basis for six months.
Closing date and time: 21 August 2026 at 11:00 am. Compulsory briefing session: 18 August 2026, 10:00-11:00, at RAF Head Office, 420 Witch-Hazel Avenue, Eco Glades, Block F, Centurion, 0046. Expected service period: 1 October 2026 to 31 March 2026.
Quotations must be emailed to [email protected]. Late quotations will not be accepted. All annexures (Standard Bidding Documents) must be completed and signed. Bidders must not submit more than one proposal from companies with common directors/shareholders; collusive behaviour leads to disqualification. Bidders must not offer gifts or hospitality to RAF officials. If not contacted within 14 working days, consider the quotation unsuccessful.
Evaluation is in two phases: Phase 1 Mandatory Requirements, Phase 2 Price and Specific Goals. Mandatory requirements include: valid COIDA letter of good standing, valid letter of good standing for cleaning services, at least two reference letters for cleaning services (with company name, contact person, contact details, and confirmation of service) plus completed Annexure B, and a Matric/Grade 12 certificate for the team supervisor. Price and Specific Goals are evaluated on the 80/20 preference point system: Price 80 points, Specific Goals 20 points.
Scope: Day-to-day office cleaning of Eco Glades II Block F (7,048.45 m² including basement), including consumables, equipment, and labour. Also occasional ad-hoc cleaning against separate POs. Staff: 9 cleaning staff (2 male, 7 female) of which 1 must be at supervisor level. Working hours: Monday to Friday, 7:00-15:00. Detailed cleaning schedule covers daily, weekly, monthly, quarterly, and ad-hoc tasks for ablutions, kitchens, offices, floors, windows, carpets, waste disposal, and specialised cleaning (fogging, deep cleaning, water disaster cleaning). All equipment and consumables must be SABS approved. MSDS must be submitted and approved by SABS before commencement. Defective equipment must be replaced or repaired within 48 hours. The service provider must comply with the Occupational Health and Safety Act, Act 85 of 1993. Staff must wear PPE/safety clothes with company logo.
Prices must be VAT inclusive (if VAT registered) and quoted in ZAR. Non-VAT registered bidders who charge VAT will be disqualified. Prices must be provided in the cost breakdown table; failure to do so leads to disqualification. No price changes after award. No upfront payment; payment on delivery of service and receipt of original invoice submitted to [email protected] by the 18th of the month.
Bidders must be registered on the Central Supplier Database (CSD). Tax matters must be in order with SARS. Bidders must submit a valid COIDA letter of good standing. Bidders must submit a valid letter of good standing for cleaning services (e.g., Office Cleaning, Industrial Cleaning). Bidders with disabilities must provide a valid medical certificate. Bidders must complete and sign SBD 4 (Bidders Disclosure) and SBD 6.1 (Preference Points Claim in terms of PPR 2022).
Returnable documents: SBD 4 (Declaration of Interest) must be completed, signed and submitted with the quotation. The declaration requires disclosure of any directors, trustees, shareholders, members, partners or controlling persons employed by the state, any relationship with persons employed by the procuring institution, and any interest in related enterprises. A false declaration disqualifies the bid. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
Evaluation Criteria
Source: SCM-Bid Documents SBD 4_.doc (unknown)
No evaluation criteria are stated in the available document. The only stated requirement is the completion and submission of SBD 4 (Declaration of Interest).
Technical Specifications
Source: SCM-Bid Documents SBD 4_.doc (unknown)
Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder.
Compliance Requirements
Source: SCM-Bid Documents SBD 4_.doc (unknown)
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete and submit SBD 4 (Declaration of Interest).
DocumentAnnexure A - Security Measures.pdfReview complete
Contact Information
Source: Annexure A - Security Measures.pdf (unknown)
{"name":null,"email":null,"phone":null,"department":null,"address":"rotocols and algorithms that comply with"}
Evaluation Criteria
Source: Annexure A - Security Measures.pdf (unknown)
Bidders must be able to comply with the technical and organisational security measures in Annexure A, covering physical security, access control, network security, data protection, cybersecurity, incident reporting, subcontractor oversight, and audit cooperation. The RAF may conduct security screening or vetting of company directors and resources. No other eligibility criteria are stated in the provided document.
Technical Specifications
Source: Annexure A - Security Measures.pdf (unknown)
The service provider must implement secure document handling and transportation, including lockable containers or packaging to prevent loss, theft, or damage. Secure retrieval protocols must verify requester identity and ensure secure transport. Physical documents must be stored in lockable cabinets. Access must be controlled and monitored, granted on a need-to-know basis, with strong authentication and regular review of permissions. The premises must have a secure perimeter, controlled access, surveillance systems, secure doors, locks, alarms, and fire suppression with carbon dioxide extinguishers. Digital storage systems must have firewalls, intrusion detection, and encryption. Cybersecurity measures must protect against malware, phishing, and unauthorised access, with encryption for data in transit and at rest, and regular patching. An incident response plan must be documented and implemented.
Methodology
Source: Annexure A - Security Measures.pdf (unknown)
The service provider must implement secure document handling and transportation protocols, including lockable containers or packaging to prevent loss, theft, or damage. Secure retrieval protocols must verify requester identity and ensure secure transport. Physical documents must be stored in lockable cabinets. Access must be controlled and monitored, with access granted on a need-to-know basis, strong authentication methods, and regular review of access permissions. The premises must have a secure perimeter, controlled access, surveillance systems, secure doors, locks, alarms, and fire suppression systems with carbon dioxide extinguishers. Digital storage systems must have firewalls, intrusion detection, and encryption. Cybersecurity measures must include protection against malware, phishing, and unauthorised access, encryption for data in transit and at rest, and regular patching. An incident response plan must be documented and implemented.
Quality Management
Source: Annexure A - Security Measures.pdf (unknown)
The service provider must maintain accurate records of each document stored, including location, access history, and retention schedule, organised for easy tracking. Detailed records of all retrieval activities must be kept, including date, time, requester identity, and reason.
Compliance Requirements
Source: Annexure A - Security Measures.pdf (unknown)
The service provider must comply with the Protection of Personal Information Act and applicable data protection laws. Measures must safeguard data against unauthorised access, disclosure, alteration, and destruction. Any data breaches must be reported to the RAF immediately. The service provider is responsible for the compliance of subcontractors and third parties, who must adhere to the same data protection and cybersecurity standards. The RAF reserves the right to audit and monitor compliance, and to conduct security screening or vetting of company directors and resources.
Health & Safety
Source: Annexure A - Security Measures.pdf
The service provider's premises must have a fire suppression system or similar, including carbon dioxide fire extinguishers, to prevent damage or loss of documents in the event of a fire. The premises must have a secure perimeter with controlled access and/or surveillance systems, secure doors, locks, and alarms to prevent unauthorised access. Physical security measures must include controlled access points, surveillance cameras, and 24/7 security monitoring. Storage facilities must be protected against unauthorised access. Any breach of physical security must be reported to the RAF, including providing CCTV footage, police reports, and alarm system records.
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Bidders must comply with Annexure A security measures, including secure document handling, lockable transport containers, and controlled access to documents.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Bidders must maintain a secure facility with controlled access, surveillance, alarms, and fire suppression (carbon dioxide extinguishers).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Bidders must implement cybersecurity measures (firewalls, intrusion detection, encryption for data in transit and at rest) and regular patching.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Bidders must comply with the Protection of Personal Information Act and applicable data protection laws, reporting any data breaches to the RAF immediately.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Mandatory requirement
The service provider must maintain accurate records of each document stored, including location, access history, and retention schedule, organised for easy tracking. Detailed records of all retrieval activities must be kept, including date, time, requester identity, and reason.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Mandatory requirement
Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
The Road Accident Fund (RAF) is a Schedule 3A Public Entity established under the Road Accident Fund Act, 1996. It provides compulsory social insurance cover to road users. This RFQ seeks a service provider for cleaning services at RAF Head Office, Eco Glades 2, Block F, Centurion, on a month-to-month basis for six months.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Delivery obligation
Prices must be VAT inclusive (if VAT registered) and quoted in ZAR. Non-VAT registered bidders who charge VAT will be disqualified. Prices must be provided in the cost breakdown table; failure to do so leads to disqualification. No price changes after award. No upfront payment; payment on delivery of service and receipt of original invoice submitted to [email protected] by the 18th of the month.
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
10Mandatory requirement
Bidders must ensure subcontractors and third parties adhere to the same data protection and cybersecurity standards, and accept responsibility for their compliance.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Inferred operational need
The RAF reserves the right to conduct security screening or vetting of company directors and resources, and to audit or monitor compliance with Annexure A.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Inferred operational need
Returnable Documents:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirement
Returnable documents: SBD 4 (Declaration of Interest) must be completed, signed and submitted with the quotation. The declaration requires disclosure of any directors, trustees, shareholders, members, partners or controlling persons employed by the state, any relationship with persons employed by the procuring institution, and any interest in related enterprises. A false declaration disqualifies the bid. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Mandatory requirement
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete and submit SBD 4 (Declaration of Interest).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Mandatory requirement
Quotations must be emailed to [email protected]. Late quotations will not be accepted. All annexures (Standard Bidding Documents) must be completed and signed. Bidders must not submit more than one proposal from companies with common directors/shareholders; collusive behaviour leads to disqualification. Bidders must not offer gifts or hospitality to RAF officials. If not contacted within 14 working days, consider the quotation unsuccessful.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
17Mandatory requirement
The service provider's premises must have a fire suppression system or similar, including carbon dioxide fire extinguishers, to prevent damage or loss of documents in the event of a fire. The premises must have a secure perimeter with controlled access and/or surveillance systems, secure doors, locks, and alarms to prevent unauthorised access. Physical security measures must include controlled access points, surveillance cameras, and 24/7 security monitoring. Storage facilities must be protected against unauthorised access. Any breach of physical security must be reported to the RAF, including providing CCTV footage, police reports, and alarm system records.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
18Scored criterion
Bidders must be able to comply with the technical and organisational security measures in Annexure A, covering physical security, access control, network security, data protection, cybersecurity, incident reporting, subcontractor oversight, and audit cooperation. The RAF may conduct security screening or vetting of company directors and resources. No other eligibility criteria are stated in the provided document.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Scored criterion
No evaluation criteria are stated in the available document. The only stated requirement is the completion and submission of SBD 4 (Declaration of Interest).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
20Mandatory requirementConflicting classification
Evaluation is in two phases: Phase 1 Mandatory Requirements, Phase 2 Price and Specific Goals. Mandatory requirements include: valid COIDA letter of good standing, valid letter of good standing for cleaning services, at least two reference letters for cleaning services (with company name, contact person, contact details, and confirmation of service) plus completed Annexure B, and a Matric/Grade 12 certificate for the team supervisor. Price and Specific Goals are evaluated on the 80/20 preference point system: Price 80 points, Specific Goals 20 points.
Threshold: at least two reference letters for cleaning services (with company na
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
21Mandatory requirement
Bidders must be registered on the Central Supplier Database (CSD). Tax matters must be in order with SARS. Bidders must submit a valid COIDA letter of good standing. Bidders must submit a valid letter of good standing for cleaning services (e.g., Office Cleaning, Industrial Cleaning). Bidders with disabilities must provide a valid medical certificate. Bidders must complete and sign SBD 4 (Bidders Disclosure) and SBD 6.1 (Preference Points Claim in terms of PPR 2022).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
22Scored criterion
Bidders must not provide falsified or misrepresented client reference information; doing so will result in disqualification. The RAF reserves the right to contact the listed clients to verify the information.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
26Scored criterion
Specific goals: 20 points total, comprising historically disadvantaged individuals (10 points), women (8 points) and persons with disability (2 points).
Threshold: 20 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MVK CATERING AND CLEANING SERVICES as appointed for this tender. Recorded contract value: 514725.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
29Mandatory requirement
Bidders must provide client references for current or previous rendering of the required services. The reference form requires details for up to five references, including project description, services rendered, contract dates, client name, contact person, and contact details. Bidders may attach additional supporting documents. Falsified or misrepresented information leads to disqualification, and the RAF may verify references with the clients listed.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
30Mandatory requirement
Bidders must provide client references for current or previous rendering of the required services. For each reference, the following details are required: project description, services rendered, contract start and end dates, client name (the entity that obtained the services, not a sub-contractor), client contact person, and client contactable details (email address and/or telephone number). Up to five references may be listed. Bidders may provide additional supporting documents. The RAF reserves the right to contact the listed clients to authenticate the information.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
31Mandatory requirement
Scope: Day-to-day office cleaning of Eco Glades II Block F (7,048.45 m² including basement), including consumables, equipment, and labour. Also occasional ad-hoc cleaning against separate POs. Staff: 9 cleaning staff (2 male, 7 female) of which 1 must be at supervisor level. Working hours: Monday to Friday, 7:00-15:00. Detailed cleaning schedule covers daily, weekly, monthly, quarterly, and ad-hoc tasks for ablutions, kitchens, offices, floors, windows, carpets, waste disposal, and specialised cleaning (fogging, deep cleaning, water disaster cleaning). All equipment and consumables must be SABS approved. MSDS must be submitted and approved by SABS before commencement. Defective equipment must be replaced or repaired within 48 hours. The service provider must comply with the Occupational Health and Safety Act, Act 85 of 1993. Staff must wear PPE/safety clothes with company logo.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
32Mandatory requirement
The service provider must implement secure document handling and transportation protocols, including lockable containers or packaging to prevent loss, theft, or damage. Secure retrieval protocols must verify requester identity and ensure secure transport. Physical documents must be stored in lockable cabinets. Access must be controlled and monitored, with access granted on a need-to-know basis, strong authentication methods, and regular review of access permissions. The premises must have a secure perimeter, controlled access, surveillance systems, secure doors, locks, alarms, and fire suppression systems with carbon dioxide extinguishers. Digital storage systems must have firewalls, intrusion detection, and encryption. Cybersecurity measures must include protection against malware, phishing, and unauthorised access, encryption for data in transit and at rest, and regular patching. An incident response plan must be documented and implemented.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
33Mandatory requirement
The service provider must implement secure document handling and transportation, including lockable containers or packaging to prevent loss, theft, or damage. Secure retrieval protocols must verify requester identity and ensure secure transport. Physical documents must be stored in lockable cabinets. Access must be controlled and monitored, granted on a need-to-know basis, with strong authentication and regular review of permissions. The premises must have a secure perimeter, controlled access, surveillance systems, secure doors, locks, alarms, and fire suppression with carbon dioxide extinguishers. Digital storage systems must have firewalls, intrusion detection, and encryption. Cybersecurity measures must protect against malware, phishing, and unauthorised access, with encryption for data in transit and at rest, and regular patching. An incident response plan must be documented and implemented.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
34Mandatory requirement
The service provider must comply with the Protection of Personal Information Act and applicable data protection laws. Measures must safeguard data against unauthorised access, disclosure, alteration, and destruction. Any data breaches must be reported to the RAF immediately. The service provider is responsible for the compliance of subcontractors and third parties, who must adhere to the same data protection and cybersecurity standards. The RAF reserves the right to audit and monitor compliance, and to conduct security screening or vetting of company directors and resources.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MVK CATERING AND CLEANING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
APPOINTMENT OF THE SERVICE PROVIDER FOR PROVISION OF HYGIENE CARE SERVICES FOR 2 YEARS (24 MONTHS) AT THE NATIONAL RESEARCH FOUNDATION PREMISES IN PRETORIA, BRUMMERIANRF/ CORP EM 65 /2025-26