Provision of debt collection services for a 12 month period

a bid for the provision of debt collection services for a 12-month period to the Cape

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Winelands District Municipality.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

3. APPLICABLE STANDARDS

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

The Service Provider shall take cognizance of, and adhere to, all applicable National and

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

International Standards in the execution of his work.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

No specific requirements found

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

• Compliance with the technical specifications and mandatory documents. • Value for money (price competitiveness). • Demonstrated capability to execute the debt‑collection services (experience, staff qualifications, past performance). • Alignment with PPPFA and related Preferential Procurement Regulations (pre‑award preference points for B‑BBEE, locality, etc.). • Scoring is based on a combination of compliance points and price points as set out in the tender documents; the municipality is not bound to award the lowest price.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

• Provide debt‑collection services for a 12‑month period, including:   – Legal action against municipal debtors;   – Representation of the municipality in court;   – Action against debtors under administration or debt review;   – Tracing of debtors (no‑trace‑no‑charge basis);   – Assistance with interpretation/implementation of new legislation (written quotation required);   – Optional legal opinions (quoted separately). • Services must be performed in accordance with all applicable national and international standards and with due regard to the dignity and humane treatment of debtors. • Service provider must have qualified staff acceptable to the municipality and must comply with OHS legislation.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

B-BBEE Minimum Level: 4

Threshold: Minimum Level: 4

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

• Register on both the CWDM Supplier Database and the Central Supplier Database and submit all mandatory documents (resolution, tax compliance pin, B‑BBEE certificate, municipal rates certificate, CIDB registration if applicable, Letter of Good Standing). • Submit a sealed hard‑copy quotation in black ink, with no corrections, by the closing time and deliver it to the official tender box at 29 Du Toit Street, Stellenbosch. • Provide a fixed price quotation for the 12‑month debt‑collection services; prices are non‑negotiable and VAT‑inclusive for contracts above R1 million. • Demonstrate capability to perform debt‑collection functions, including legal action, tracing, and court representation, with qualified staff. • Meet all compliance obligations: valid B‑BBEE verification (or affidavit for EMEs/QSEs), current Tax Clearance Certificate, municipal rates/charges statement, and Letter of Good Standing. • Attend any compulsory site or information meeting; failure to attend results in disqualification. • Adhere to the evaluation criteria of compliance, value for money, capability, and alignment with PPPFA and Preferential Procurement Regulations.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

• Obtain the tender documents (online or hard copy at 29 Du Toit Street, Stellenbosch). • Register on the Cape Winelands District Municipality Supplier Database and the Central Supplier Database before submitting. • Complete all required forms in BLACK ink; no correction fluid or white‑out – any such correction will lead to disqualification. • Include all original pages; missing pages result in disqualification. • Attach a copy of the Board/partner resolution authorising the signatory and ensure the bid is signed by an authorised person. • Place the completed quotation in a sealed envelope clearly marked with the quotation number and description. • Deliver the sealed envelope to the official tender box at 29 Du Toit Street, Stellenbosch no later than 11:00 hrs on Wednesday 18 February 2026. Late submissions are rejected. • Bids must be submitted in hard copy only; telex, fax or e‑mail bids are not accepted. • Do not contact the municipality after the bid opening until the contract is awarded; any attempt to influence the evaluation may lead to rejection. • Attend any compulsory site/information meeting (if notified); failure to attend a compulsory meeting results in disqualification. • Ensure all required returnable documents (resolution, tax compliance pin, B‑BBEE certificate, municipal rates certificate, CIDB registration where applicable, Letter of Good Standing) are included; omission may lead to non‑consideration.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

• Submit the price using the prescribed Form of Offer (MBD 7.1/7.2) and the attached pricing schedule. • Prices are fixed; no variation from quoted prices is permitted. • Payment terms: municipality pays within 30 calendar days of receipt of a valid invoice. • VAT must be shown on invoices; for contracts > R1 million the price is deemed VAT‑inclusive. • Provide a Tax Compliance Status Pin (SARS) and a municipal rates/charges certificate with the bid. • Where applicable, include CIDB registration number. • Performance security (bank guarantee or certified cheque) must be furnished within 30 days of award as per the Special Conditions of Contract. • Forward cover for exchange‑rate fluctuations is the bidder’s responsibility if any component is imported.

Threshold: 30 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

• Register on the CWDM Supplier Database and the Central Supplier Database. • Submit a valid B‑BBEE Status Level Verification Certificate (or sworn affidavit for EMEs/QSEs) as per the Preferential Procurement Regulations. • Provide a current Tax Clearance Certificate (SARS Tax Compliance Status Pin) for the bidder and, if a consortium/JV, for each member. • Submit a certified copy of the latest municipal rates/charges statement (or proof of rent covering rates). • Include CIDB registration number where applicable. • Provide a Letter of Good Standing from the Commissioner of Compensation (or Department of Labour) valid on the closing date. • Comply with POPI Act – consent for processing personal information. • Meet any locality requirements (municipal account ≤ 90 days, lease agreement or bank letter confirming business address).

Threshold: 90 days

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.