What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The cape winelands district municipality (cwdm) seeks a service provider to conduct a partial revision of its staff establishment, focusing on the impact of transferring the roads agency function (294 positions) to the western cape department of infrastructure by 30 june 2026. The project includes structural reviews of key divisions and compliance with municipal regulations to ensure organisational effectiveness.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentQ2025 106 DOC.pdfReview complete
Description
Source: Q2025 106 DOC.pdf
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
19 sourced criteria
financial capacity
6 sourced criteria
pricing
5 sourced criteria
compliance returnables
18 sourced criteria
evaluation
1 sourced criteria
experience
Source analysis requires completion or review
personnel
4 sourced criteria
equipment capacity
2 sourced criteria
delivery contract
11 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Mandatory requirement
Must be registered on both the CWDM Supplier Database and the Central Supplier Database (CSD).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The service provider will undertake a partial revision of the Cape Winelands District Municipality Staff Establishment.
The revision is necessitated by the transfer of the Roads Agency function and includes assessments of Internal Audit, support for Corporate Services, and a review of Facilities Management.
The goal is to ensure MSR compliance, organisational effectiveness, and alignment with strategic priorities post-functional transfer.
Important Dates
Source: Q2025 106 DOC.pdf (TENDER)
Closing date: Friday, 12 June 2026.
Closing time: 11:00.
Bid validity period: 180 days from the closing date.
No compulsory site or information meetings are mentioned.
Contact Information
Source: Q2025 106 DOC.pdf (TENDER)
Technical enquiries: Contact Gail Julie at 021 888 5124.
Document collection: Hard copies available from the Supply Chain Management Unit, Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch.
Submission address: Official tender box at 29 Du Toit Street, Stellenbosch.
Submission Guidelines
Source: Q2025 106 DOC.pdf (TENDER)
Submit the complete original formal written price quotation document. Missing pages will result in disqualification.
Complete the document in BLACK ink only. Corrections must also be in BLACK ink and signed. Documents with correction fluid (Tippex) will be disqualified.
Enclose the bid in a sealed envelope, endorsed with the quotation number and description.
Place the sealed bid in the official tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch.
Submission deadline: Friday, 12 June 2026 at 11:00. Late bids will not be accepted.
Telexed, faxed, or emailed tenders are not accepted.
Ensure you are registered on both the CWDM Supplier Database and the Central Supplier Database (CSD).
Attach a copy of the board resolution authorising the signatory. If not submitted, the municipality may request it post-closing; failure to provide it can lead to disqualification.
Do not contact the municipality regarding your bid from the opening until award, except in writing.
The bid remains valid for 180 days from the closing date.
Evaluation Criteria
Source: Q2025 106 DOC.pdf (TENDER)
Mandatory compliance: Registration on CWDM Supplier Database and Central Supplier Database, tax compliance (SARS Tax Clearance Status Pin), no municipal rates/taxes arrears, no history of SCM abuse or corruption, submission of all compulsory documentation, and authorised signature.
Preferential scoring: Points awarded for B-BBEE status level (higher levels score more points) and locality (proof of business in Western Cape or CWDM district via municipal account, lease agreement, or bank letter).
EMEs/QSEs: Exempt from full B-BBEE verification if annual revenue ≤ R10M (EME) or ≤ R50M (QSE); must submit sworn affidavits.
Disqualification risks: Missing/incomplete documentation, use of correction fluid, late submission, non-attendance at compulsory meetings (if any), non-compliance with POPI Act, or being listed on the Register for Tender Defaulters.
Technical Specifications
Source: Q2025 106 DOC.pdf (TENDER)
Scope: Undertake a partial revision of the Cape Winelands District Municipality Staff Establishment.
Key driver: Assess impact of transferring the Roads Agency function (294 positions) to the Western Cape Department of Infrastructure by 30 June 2026.
Additional assessments required:
Review and strengthen the structure of the Division: Internal Audit for governance, career progression, and compliance with Global Internal Audit Standards (GIAS 2025).
Assess administrative support needs for the Executive Director: Corporate Services.
Conduct a focused organisational and capacity review of the Division: Facilities Management.
Determine if the Department: Technical Services should be retained post-transfer.
Evaluate potential reallocation of divisions to balance workloads.
Ensure compliance with Municipal Staff Regulations (MSR) No. 890, MSR Guidelines No. 891, the Municipal Systems Act, and the Integrated Development Plan (IDP).
Promote organisational effectiveness, efficiency, and sustainability.
Quality Management
Source: Q2025 106 DOC.pdf
Inspections: Purchaser reserves right to inspect, test, and analyse goods/services at any stage.
Costs: If compliant, costs borne by purchaser; if non-compliant, costs borne by supplier.
Rejection: Non-compliant goods/services may be rejected; supplier must remove or replace at own cost and risk.
Pre-bidding testing is for bidder's account.
Pricing Schedule
Source: Q2025 106 DOC.pdf
No specific pricing form, bill of quantities, or detailed payment schedule provided.
Bidders must quote a total bid price.
Prices must be VAT inclusive where applicable.
Financial Requirements
Source: Q2025 106 DOC.pdf (TENDER)
Prices quoted must remain fixed and not vary, except for authorised adjustments.
Payment terms: The municipality will pay within 30 calendar days of receiving a valid invoice.
Payment is in South African Rand (ZAR).
For contracts exceeding R1 million, the bidder must be registered for VAT with SARS to issue tax invoices. VAT must be clearly shown on invoices.
The bidder is liable for any forward cover against exchange rate fluctuations if importing components.
No specific performance bond or guarantee amount is stipulated.
Compliance Requirements
Source: Q2025 106 DOC.pdf (TENDER)
Tax Compliance: Submit a Tax Compliance Status Pin printed from the SARS website.
Central Supplier Database (CSD): Registration is mandatory.
B-BBEE: Submit an original, valid B-BBEE Status Level Verification Certificate or a certified copy. EMEs/QSEs may submit a sworn affidavit.
Municipal Rates: Submit a certified copy of the bidder's (and its directors') municipal account not older than 90 days, proving rates and taxes are not in arrears for more than three months. If renting, provide proof that rent includes municipal charges and is not in arrears.
Letter of Good Standing: A valid Letter of Good Standing from the Department of Employment and Labour (or licensed insurer) under the Compensation for Occupational Injuries and Diseases Act must be submitted.
CIDB Registration: If applicable, include your CIDB registration number.
Declaration of Interest: Complete declaration forms regarding relations with persons in the service of the state.
POPI Act Compliance: Bidders consent to the processing of personal information as per the Protection of Personal Information Act.
Health & Safety
Source: Q2025 106 DOC.pdf
A valid Letter of Good Standing under the Compensation for Occupational Injuries and Diseases Act is required.
No other specific health and safety plans or requirements are detailed.
Environmental
Source: Q2025 106 DOC.pdf
No specific environmental impact or sustainability requirements stated for the service provider's work.
The review must consider the 'sustainability' of the revised staff establishment.
Contractual Terms
Source: Q2025 106 DOC.pdf
Bid validity: 180 days from closing date.
Termination: Municipality may terminate for default (failure to deliver, perform, or corrupt/fraudulent practices), insolvency, or force majeure.
Penalties: For delays, penalties may be deducted based on prime interest rate per day.
Restriction: Municipality may restrict supplier from public sector business for up to 10 years for serious breaches.
Dispute resolution: Attempt amicable resolution, then mediation, then South African courts.
Governing law: South African law applies.
Confidentiality: Supplier must not disclose contract details without prior written consent.
Subcontracting: Not permitted without prior written consent; main contractor remains fully liable.
Variation orders: Changes not exceeding 15% of contract value (20% for construction) may be instructed.
Warranty: Goods/services warranted as new, unused, defect-free for 12 months from delivery or 18 months from shipment.
Assignment: Supplier cannot assign contract without consent.
Liability limitation: Supplier's liability limited to total contract price, excluding repair costs for defective equipment.
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Complete and submit the original formal written price quotation document in BLACK ink, with no missing pages or correction fluid.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Bid must remain valid for 180 days from the closing date (12 June 2026, 11:00).
Threshold: 180 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Include a Letter of Good Standing from the Department of Employment and Labour or a licensed insurer.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Comply with POPI Act requirements and declare any conflicts of interest.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Inferred operational need
The revision is necessitated by the transfer of the Roads Agency function and includes assessments of Internal Audit, support for Corporate Services, and a review of Facilities Management.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
29Mandatory requirementConflicting classification
Mandatory compliance: Registration on CWDM Supplier Database and Central Supplier Database, tax compliance (SARS Tax Clearance Status Pin), no municipal rates/taxes arrears, no history of SCM abuse or corruption, submission of all compulsory documentation, and authorised signature.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
30Inferred operational need
Municipal Rates: Submit a certified copy of the bidder's (and its directors') municipal account not older than 90 days, proving rates and taxes are not in arrears for more than three months. If renting, provide proof that rent includes municipal charges and is not in arrears.
Threshold: 90 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
34Mandatory requirement
Complete the document in BLACK ink only. Corrections must also be in BLACK ink and signed. Documents with correction fluid (Tippex) will be disqualified.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Inferred operational need
Attach a copy of the board resolution authorising the signatory. If not submitted, the municipality may request it post-closing; failure to provide it can lead to disqualification.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
43Inferred operational need
Review and strengthen the structure of the Division: Internal Audit for governance, career progression, and compliance with Global Internal Audit Standards (GIAS 2025).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
46Mandatory requirement
Letter of Good Standing: A valid Letter of Good Standing from the Department of Employment and Labour (or licensed insurer) under the Compensation for Occupational Injuries and Diseases Act must be submitted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
49Mandatory requirementConflicting classification
Disqualification risks: Missing/incomplete documentation, use of correction fluid, late submission, non-attendance at compulsory meetings (if any), non-compliance with POPI Act, or being listed on the Register for Tender Defaulters.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
53Inferred operational need
Ensure compliance with Municipal Staff Regulations (MSR) No. 890, MSR Guidelines No. 891, the Municipal Systems Act, and the Integrated Development Plan (IDP).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
67Inferred operational need
Provide a valid B-BBEE Status Level Verification Certificate (or sworn affidavit for EMEs/QSEs).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HUMAN CAPITAL LIFE COACHING AND CONSULTING as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
68Scored criterion
Preferential scoring: Points awarded for B-BBEE status level (higher levels score more points) and locality (proof of business in Western Cape or CWDM district via municipal account, lease agreement, or bank letter).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.