Catering services for the siu fraud awareness event, northwest provincial office, 19 november 2026 (RFQ 193 2026/27)

• Closing date and time: 03 November 2026 at 11:00
• RFQ issued: 28 October 2026
• Event date: 19 November 2026
• Quotation validity: 90 days from the closing date
• No compulsory briefing session or site visit is scheduled.

Enquiries and submission

• Submission email: [email protected]
• No named contact person or telephone number is provided; enquiries go to the RFQ email address.

SIU Head Office

74 Water Meyers Street

Rentmeester Building

Meyers Park, First Floor

Submission

• Method: email to [email protected] only.
• Closing: 03 November 2026 at 11:00. Late or incomplete submissions are rejected.
• Quotation must be on the bidder's company letterhead, with every page signed by the responsible person.
• Validity: 90 days from the closing date (a 30-day validity is also stated in the supporting documentation section).
• Faxed or emailed documents are accepted, but the bidder carries the risk of proving complete receipt before the deadline.
• Any alteration to the tender document other than completing bidder details and prices disqualifies the bid.
• Official issued forms must be used; retyped forms are not accepted.

Returnable documents

• SBD 4 (Declaration of Interest): discloses state employment and relationships with the procuring institution; must be completed and signed or the bid is disqualified.
• SBD 6.1 (Preference Points Claim): claims the 80/20 preference points and records B-BBEE level, specific goals and any subcontracting.
• SBD 8 (Declaration of Bidder's Past SCM Practices) and SBD 9 (Certificate of Independent Bid Determination): confirm no restricted-supplier listing and no collusive conduct.
• SBD 7 contract form: completed and signed by the successful bidder only.
• CSD registration summary report showing a compliant tax status.
• SARS tax compliance status PIN, or a printed TCS certificate.
• B-BBEE certificate bearing a SANAS logo, or a sworn affidavit commissioned by a Commissioner of Oaths with SAPS stamp for EME/QSE bidders.
• Company resolution or other proof of authority for the signatory.
• Cost breakdown, VAT inclusive where the bidder is VAT registered.

Preference system: 80/20 (estimated value does not exceed R1 000 000).

• Price: 80 points
• B-BBEE status level of contributor: 18 points
• Specific goals: 2 points (more than 50% black ownership)
• Total: 100 points

B-BBEE points scale

• Level 1: 18 points
• Level 2: 14 points
• Level 3: 12 points
• Level 4: 10 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

Evaluation notes

• No functionality or technical threshold applies; bids are scored on price and preference only.
• Bidders who submit no proof of B-BBEE status forfeit those points.
• SIU may require substantiation of any preference claim and may invite bidders to present proposals before a final decision.
• Award is conditional on passing SIU Internal Integrity Unit screening and/or State Security Agency vetting, and on signing the occupational health and safety agreement under section 37(2) of the Occupational Health and Safety Act.

Scope

• Catering for the SIU Fraud Awareness event at the Northwest Provincial Office.
• Event date: 19 November 2026.
• Contract type: once-off service.
• No headcount, menu or dietary specification is stated; bidders price the full catering service for the event.

Deliverables

• Full delivery of the service by the stipulated date, with stock availability confirmed in the quotation.
• Post-support service where and when required by SIU.
• No goods or services may be delivered before an official order is received.

Conduct on site

• No equipment, utensils or substances that could damage buildings, fittings or people may be used.
• SIU may test or analyse products for quality and SABS compliance and may reject non-compliant goods or conduct.

Pricing

• Quote on the bidder's letterhead with a cost breakdown.
• Prices must include VAT for VAT-registered bidders and cover the entire scope plus any logistics or disbursements.
• Rates in South African rand, firm for the bid period.
• Price breakdown lines: catering service, total cost excluding VAT, 15% VAT, total including VAT.
• No amendment of prices after the closing date; SIU may correct arithmetic and seek confirmation of the total only.

Payment

• Payment against deliverables achieved, within 30 days of receipt of invoice (30 working days from invoice date is also stated).
• No pre-payments; SIU as a public entity may not pay in advance.
• All purchases run through an official order form.

Security

• No bid security, performance guarantee or retention is required.

Mandatory

• CSD registration with a compliant tax status reflected on the CSD summary report.
• SARS tax compliance status PIN, or a printed TCS certificate; consortium, joint venture and subcontractor parties each submit their own PIN, TCS or CSD number.
• B-BBEE certificate with SANAS logo, or a sworn affidavit for EME/QSE bidders, to claim the 18 preference points.
• No bidder, director or member may be a person in the service of the state.
• Not listed on the National Treasury register of tender defaulters or restricted suppliers, and not under investigation for corrupt activity.
• Signed occupational health and safety agreement under section 37(2) of the Occupational Health and Safety Act before award.
• Successful bidder must pass SIU Internal Integrity Unit screening and/or State Security Agency vetting.

Disqualification

• Unsigned quotation pages or an unsigned SBD 4.
• Non-compliant CSD tax status.
• Late or incomplete submissions.
• False or incorrect SBD information.
• Alterations to the tender document beyond bidder details and prices.
• Missing supporting documentation renders the submission non-responsive.