Supply and provision of infrastructure resources for 2026-2027 festive season at golela port of entry

Closing date: 30 October 2026 at 11:00

Rental period for infrastructure resources: 09 December 2026 to 18 January 2027

No mandatory briefing or site visit is stated.

Bidding procedure (SCM) enquiries:

• Email: [email protected] (do not send quotations to this address)

Technical enquiries:

• Contact: Jimmy Sibiya
• Email: [email protected]

Invoices to be submitted to: [email protected]

Submission is via E-Tender (eSubmission); no physical address given.

Submission method: email via E-Tender (eSubmission). No physical or faxed bids accepted.

Submit using the official bid forms only; do not retype them.

Completed forms must be signed, including original signatures where photocopies are used.

Envelopes (where applicable) must be sealed and marked with the bid number, closing date and bidder details.

Bids must be complete and received by the closing time; late bids are not considered, regardless of posting proof.

Returnable forms and documents:

• SBD 1 (Invitation to Bid, Part A): bidder and contact details.
• SBD 3.1 (Pricing Schedule – firm prices): fixed pricing for the listed items.
• SBD 4 (Bidder's Disclosure): declaration of interest, including any employment by the state or relationship with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE or specific-goal points.
• SBD 7.1 (Contract Form – purchase of goods/works): signed contractual undertaking.
• Declaration of CSD registration: confirms information on the Central Supplier Database is correct.
• Board resolution / authority to sign: authorises the signatory to bind the bidder.

Disqualification risks:

• Missing, unsigned or incomplete returnable forms.
• Bids submitted after the closing time or to the wrong address.
• Use of correcting fluid, un-initialed alterations, or inclusion of bid documents with samples.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Two-stage evaluation:

1. Administrative compliance (mandatory): must submit all required forms and documentation.
2. Preference points (80/20 system):

• Price: 80 points
• Specific goals: 20 points (as per SBD 6.1)

Specific goals allocation:

• Black ownership: up to 10 points (100% = 10, ≥51% to <100% = 5, >0% to <51% = 2, 0% = 0)
• Women ownership: up to 4 points (100% = 4, ≥51% to <100% = 2, >0% to <51% = 1, 0% = 0)
• Youth ownership: up to 3 points (100% = 3, ≥51% to <100% = 2, >0% to <51% = 1, 0% = 0)
• Military veterans ownership: up to 3 points (100% = 3, ≥51% to <100% = 2, >0% to <51% = 1, 0% = 0)

Points are awarded on the basis of the lowest acceptable tender. Failure to submit proof for specific goals means those points are not claimed.

The BMA may call shortlisted suppliers for presentations and may negotiate terms before or after award.

Supply and provision of infrastructure resources for the 2026-2027 festive season operations at Golela Port of Entry.

Items required (quantities and frequency):

• 500 ml bottled drinking water: 300 units (once off)
• 12-seater military tent: 1 unit, rental basis, 09 Dec 2026–18 Jan 2027
• Foldable tables: 4 units, rental basis, same period
• Rental outdoor plastic chairs: 20 units, rental basis, same period
• 100 L generator with 2 flood lights: 1 unit, rental basis, same period
• Flood lights: 2 units, rental basis, same period
• Refuse bags: 200 units (once off)
• Chemical mobile toilets with toilet paper (48 per pack): 10 units (once off)

Delivery costs must be included in the bid price, with delivery to the prescribed destination (Golela POE, KwaZulu-Natal).

Goods must conform to standards specified in the bidding documents.

BMA may inspect supplier's premises and records at reasonable hours.

Pre-bidding testing costs are for the bidder.

If goods fail inspection, the supplier bears the cost and must remove and replace rejected goods immediately; otherwise the purchaser may procure substitutes at the supplier's expense.

Confidentiality: supplier must not disclose contract documents or information without prior consent; documents remain property of BMA.

Use SBD 3.1 Pricing Schedule – firm prices. Only firm prices accepted.

Items must be priced individually and total cost, including VAT at 15%.

Prices must cover all costs for delivery to the destination.

Lead time and delivery period must be stated.

Offer must remain valid for 120 days from closing date.

Pricing schedule: SBD 3.1 – firm prices only. Non-firm prices (including exchange-rate variations) are not accepted.

Prices must include VAT (15%) and all applicable taxes.

Offer validity: 120 days from the closing date.

Payment: within 30 days of receipt of approved invoice, against agreed payment schedule, upon key deliverables and professional quality standards being met.

Disbursements: must not exceed 10% of the total contract amount, and are paid only with original receipts against pre-agreed expense lists.

Performance security: within 30 days of contract award, the successful bidder must furnish a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in the Special Conditions of Contract.

CSD registration: mandatory; provide a valid CSD number, and the Declaration of CSD Registration confirming information is correct and up to date.

Tax compliance: provide a SARS Tax Compliance Status (TCS) PIN, or a CSD number if no TCS PIN is available; a printed TCS certificate may be submitted. Joint ventures/consortia must submit a separate TCS certificate/PIN/CSD number for each party.

B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.

State employment: bids from persons in the service of the state, or companies/CCs with directors/members who are, will not be considered.

Foreign suppliers: if foreign-based, complete the foreign supplier questionnaire; if not a resident and has no branch/permanent establishment/income/tax liability in RSA, TCS PIN registration is not required.

VAT registration number must be provided (if applicable).

No specific CIDB grading required (not construction-related).

Standard GCC applies. Key terms:

• Goods warranty: 12 months from delivery or 18 months from shipment, whichever ends earlier; supplier must repair or replace defective goods at own cost.
• Payment: within 30 days of invoice and delivery note; in Rand.
• Prices fixed for contract duration; no variation without written amendment.
• No assignment of contract without prior written consent.
• Subcontracts must be notified in writing; does not relieve supplier liability.
• Delays: penalties at the current prime interest rate per day of delay on the delayed portion; may also lead to termination.
• Termination for default: for failure to deliver, breach of obligations, or corrupt/fraudulent practices; supplier may be restricted from public-sector business for up to 10 years, after a 14-day opportunity to respond.
• BMA may accept bids in whole or in part, not award, or award to more than one supplier.

Evaluation under the 80/20 preference point system.

Administrative compliance checklist includes SBD 1, Terms and Conditions, CSD declaration, SBD 3.1, SBD 4, SBD 6.1, and SBD 7.

Specific goals points as per SBD 6.1 table (Black, Women, Youth, Military Veterans ownership).