Minor accident repairs for 17 irizar i6 bus bodies – 3-Year countrywide contract

Closing date: 26 November 2026 at 12:00

Compulsory briefing session: 6 November 2026 at 10:00

Venue: Cnr Fuel & Harmony Street, Coronationville, Johannesburg

Closing date for questions from bidders: 11 November 2026

Closing date for PRASA responses: 16 November 2026

Bid issue date: 27 October 2026

Enquiries and clarifications (before closing): Mathapelo Makomene – [email protected] (use RFP Clarification Form, Annexure F)

After closing: Bid Secretariat – Telephone: (011) 013-0136, Email: [email protected]

Complaints: [email protected]

Submission address:

The Secretariat / Tender Office

30 Wolmarans Street

Umjantshi House

Braamfontein

Submission method: sealed envelopes/boxes deposited in the PRASA tender box at the main entrance of Umjantshi House, 30 Wolmarans Street, Braamfontein.

Address the envelope to: The Secretariat / Tender Office, RFP No: HO/CITYTOCITY/TECH/13/09/2026, closing date and time 26 November 2026 at 12:00.

Packaging: submit responses in two sealed envelopes. Envelope 1 (Volume 1) contains Part A (Mandatory and Other Mandatory Requirements Response). Envelope 2 (Volume 2) contains Part C (Financial Proposal and Specific Goals) and must be in a separate sealed envelope.

Copies: submit 1 original and may submit copies and an electronic version on a memory card/external hard drive, clearly marked with the bidder's name.

Format: response must be in English, A4 (A3 for illustrations), neatly bound, all pages consecutively numbered, signed with black ink.

Returnable forms (each must be completed and signed, unless noted):

• Form A (Invitation to Bid) – bidder details and signature, proof of authority to sign.
• Form C / Tender Form (Pricing Schedule) – priced schedule of rates.
• Form D (Briefing Session Attendance) – proof of attendance at compulsory briefing.
• Form E (Statement of Works Successfully Carried Out) – evidence of similar work.
• Form F (Security Screening Form) – security clearance information.
• Form G (Acknowledgment) – acknowledgment of receipt of documents.
• Form H (Special Conditions: Funding Contingency) – acceptance of funding contingency.
• SBD 4 (Declaration of Interest) – discloses any state employment or connection to PRASA.
• SBD 6.1 (Preference Points Claim Form) – claims B-BBEE preference points under the 2022 regulations.
• CSD registration number and TCS PIN or CSD number.
• Signed JV/consortium agreement (if applicable).

Disqualification risks:

• Late or misdirected bids will not be accepted.
• Missing any Stage 1A mandatory document (RMI certificate, briefing attendance proof) leads to automatic disqualification.
• Any attempt to canvass PRASA officials or collusion between bidders results in disqualification.

Evaluation stages in order:

Stage 1A – Mandatory Requirements (pass/fail): bidder must have a valid RMI Body Repairer certificate; all JV/consortium partners must also have valid RMI registration; proof of attendance at compulsory briefing (Form D and attendance register).

Stage 1B – Other Mandatory Compliance (pass/fail, 5 working days to provide missing information): completion of all RFP documentation and declarations; National Footprint Confirmation (municipal rates and taxes statement proving workshop location within 100 km of LDPT depots, and rates for both Gauteng and Cape Town); signed Schedule 1 MOU; CSD registration number.

Stage 2 – Technical/Functionality: minimum qualifying score 70/100. Scoring:

• Company experience (similar work): 25 points – 5 points for 5 or more similar projects completed in last 2 years, down to 0 for none.
• Contactable reference letters: 50 points.
• Staff experience: 25 points.

Stage 3 – Site Visit Evaluation: minimum threshold 100% (pass/fail).

Stage 4 – Price and Specific Goals: 80/20 system (80 points price, 20 points specific goals).

Price scoring formula: Ps = 80 (1 − (Pt − Pmin)/Pmin).

Post-tender negotiations and best and final offer may be conducted.

Scope: appointment of a Bus Body Repair Entity to perform minor accident repairs and windscreen/side window replacements on 17 MAN RR4 26.480 EEV-SCR (480) Euro 5 buses with IRIZAR i6 bus bodies, on an as-and-when-required basis, countrywide, for 3 years.

Services required:

• Repair body scratches and dents, respray to OEM specification (only OEM-approved paints and colour specifications per Schedule 1 MOU).
• Remove and replace windscreens and side windows (OEM-approved parts and components only).
• Remove and replace City-to-City insignia (OEM-approved parts only).

Warranty: repairs must comply with IRIZAR terms and conditions; bus body has a 72-month or 1.4-million-km maintenance contract with Hatfield MAN and IRIZAR; OEM warranty must not be compromised.

Facilities: must have suitable facility for legal bus body repairs; spray work in a dust-proof, confined spray booth; must have paint mixing plant; facility verified during site visit.

Paint: three base colours (white, blue, grey) available from IRIZAR, must match PRASA specifications and not fade.

Locations (depots): Cape Town – PRASA City-to-City, 2 Mail Street, WP Park Epping; Pretoria – 23 Kgosi Mampuru Street, Tshwane Mail Centre; Johannesburg – Cnr Fuel & Harmony Street, Coronationville.

National footprint: bidder must have workshops within 100 km of these depots; PRASA will verify via Google Maps.

Pricing: submit a Detailed Pricing Schedule (Form C / Tender Form) in the separate financial envelope.

Price scoring: 80 points under the 80/20 preference point system.

Payment terms: payment certificate to the Contractor includes amounts for work performed and cost of equipment/materials delivered to the Employer (become property of Employer).

Insurance: bidder must produce documentary proof of Workmen's Compensation, Securities and Insurance within 30 working days of notification of award.

Bid bonds: 'Bid bonds (where applicable)' – no specific amount stated.

Financial stability: PRASA may request annual financial statements for due diligence.

CSD registration: mandatory registration on Central Supplier Database (https://secure.csd.gov.za); each JV/consortium partner must also be registered.

Tax compliance: valid TCS PIN or CSD number; must remain tax compliant for entire contract term; foreign bidders also subject to tax compliance.

B-BBEE: preference points claimed via SBD 6.1 under 80/20 system; specific goals 20 points.

RMI (Retail Motor Industry) registration: mandatory, valid Body Repairer certificate; all JV partners must also be registered; must be valid at bid closure.

Site visit: mandatory pass/fail – bidder's facilities and equipment assessed.

Legal compliance: comply with all applicable laws including OHS Act, NEMA, Environmental Conservation Act.

Price scoring: 80 points using formula Ps = 80 (1 − (Pt − Pmin)/Pmin).

Specific goals: 20 points as per table in the document (details not fully extracted).

Specific goals may include B-BBEE, supplier development, and other socio-economic contributions.