Testing and reporting for 36 organic contaminants in 20 rand water raw and treated water samples (24-month contract)

Closing date: 3 November 2026 at 23:59

Issue date: 27 October 2026

Briefing session: None (non-compulsory; no meeting scheduled)

Buyer:

• Contact: Pulane Itholeng
• Email: [email protected]
• Telephone: 016 430 8837

Sourcing Manager:

• Contact: Ntikane Radebe
• Email: [email protected]
• Telephone: 011 682 0208

Submission email: [email protected]

Submission method: email

Submission email: [email protected]

Closing date: 3 November 2026

Closing time: 23:59

Late bids will not be accepted for consideration.

All bids must be submitted on the official forms provided; re-typing is not permitted.

Returnable forms (all must be completed and signed):

• SBD 4 (Declaration of Interest): declares whether any director or shareholder is employed by an organ of state, has a relationship with anyone at Rand Water, or has an interest in a related enterprise; failure to disclose all CSD-registered active companies linked to all directors leads to disqualification.
• Company Resolution Letter: proof of authority to sign the bid.
• Authorization section: signed by the authorised bidder representative.

Scoring documents (if not submitted by closing, an automatic zero is given for the relevant criterion, not disqualification):

• B-BBEE Status Level Verification Certificate (SANAS approved) or sworn affidavit (for EMEs and QSEs) or the dtic B-BBEE certificate.
• Functionality evaluation supporting documents.

Evaluation stages:

1. Responsiveness/pre-qualification: N/A (no criteria apply).
2. Functionality evaluation (minimum qualifying score: 70/100):

• Previous related experience (weight 25): rated on a four-point scale scoring 0% (no submission), 33.3% (1 company reference), 66.7% (2 company references), 100% (3 or more company references). References must be signed on referee's letterhead and include project description, contactable contact details, project start date, project end date, and contract value or completion certificate.
• Human resource capacity (weight 25): rated on four-point scale (0%, 33.3%, 66.7%, 100%) based on whether the company organogram addresses resource needs for the scope. Required positions: laboratory supervisor/manager, analyst(s), financial manager/administrator.
• Equipment resource capacity (weight 25): rated on four-point scale (0%, 33.3%, 66.7%, 100%) based on capacity of laboratory equipment, computer/laptop, and Microsoft software.
• Work breakdown/schedule/project programme (weight 25): rated on four-point scale (0%, 33.3%, 66.7%, 100%) based on submission of a work breakdown with project duration of 24 months within estimated timelines.

3. Price and specific goals: 80/20 preferential point system.

• Price: 80 points.
• Specific goals (B-BBEE): 20 points based on SANAS-accredited certificate, sworn affidavit (EME/QSE), or dtic certificate. Points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0. Submission of a certificate is not a disqualifier; non-submission scores zero.

Disqualification: failure to price all items on the pricing schedule.

Scope: Testing and reporting for 36 organic contaminants in water samples from Rand Water's area of supply.

Contract period: 24 months.

Sampling events: Four events, one every six months; each event analyses 20 samples for all 36 parameters.

Contaminants to test for:

1. Ethylene glycol
2. Styrene
3. Vinyl Chloride
4. Butyl benzyl phthalate
5. Bisphenol A
6. di-butyl phthalate (DBP)
7. Bis (2-ethylhexyl) phthalate (DEHP)
8. 2,4-D
9. Mcpa
10. Vinclozolin
11. Chlorpyrifos
12. Diazinon
13. Malathion
14. Parathion
15. Terbifos
16. 2,4,5-T
17. Azinphos-methyl
18. Bromacil
19. Carbaryl
20. Carbofuran
21. Chlorothalonil
22. Dichlorprop (2,4-DP)
23. Diuron
24. Dimethoate
25. Dinoseb
26. Fenamiphos
27. Glyphosate
28. Hexazinone
29. Isoproturon
30. Molinate
31. Monocrotophos
32. Oxamyl (Vydate)
33. Picloram
34. Terbacil
35. Terbuthylazine
36. Metaldehyde

Sampling: Rand Water conducts sampling and delivers samples to the service provider.

Service provider responsibilities: provide sampling bottles with sample preservation chemicals where applicable.

Invoicing: one invoice per sampling event, submitted after results are sent.

Award: maximum of 1 supplier will be awarded.

Bidders must provide signed reference letters from previous clients with project description, contact details, project start and end dates, and contract value or completion certificate. Scoring thresholds: 1 reference = 33.3%, 2 references = 66.7%, 3 or more references = 100%. Key personnel: laboratory supervisor/manager, analyst(s), and financial manager/administrator must be reflected in the organogram.

No explicit quality management system requirements stated beyond the warranty that goods will meet agreed specifications and be suitable for the purpose intended.

Pricing schedule: The 80/20 preferential point system applies, 80 points for price and 20 for specific goals (B-BBEE). The schedule lists each contaminant (36 items) for year 1 and year 2 with quantity of 20 samples and unit pricing; all items must be priced.

Pricing: complete the pricing schedule with a unit price per contaminant per sample, for each year (year 1 and year 2) for all 72 line items (36 contaminants x 2 years x 20 samples). All items must be priced; failure to do so disqualifies.

Price submission: prices are deemed to include all applicable taxes, duties, and statutory obligations. Bidders who submit a price excluding VAT may not charge or add VAT after award. Bidders must be registered for VAT with SARS where applicable.

Payment: Rand Water does not allow advance payments. Payments made within 30 days after submission of the bidder's monthly statement.

Tax compliance status PIN and central supplier database (CSD) number required in supplier information.

CSD registration: all CSD-registered active companies linked to all directors must be disclosed; failure leads to disqualification.

Listed on Register for Tender Defaulters or List of Restricted Suppliers results in automatic disqualification.

VAT registration with SARS required where applicable.

B-BBEE: SANAS-accredited certificate, sworn affidavit (EME/QSE), or dtic certificate required to score points; non-submission scores zero but does not disqualify.

Additional evaluation criteria: Functionality is scored out of 100 with a minimum of 70/100 to proceed. Criteria and weights: previous related experience (25), human resource capacity (25), equipment resource capacity (25), work breakdown/schedule/project programme (25). Each item rated on a four-point scale: 0%, 33.3%, 66.7%, 100%.