Assessment, packaging, collection, transport and disposal of expired laboratory chemicals at kharkams combined school (NRWDI/COMM/2026-19)

The National Radioactive Waste Disposal Facility (Vaalputs) requires a capable service provider to remove and dispose of laboratory chemicals from Kharkams Combined School, Erf 499, Kharkams, 8223, in the Kamiesberg area of the Northern Cape.

• The work covers assessment, identification where needed, packaging, collection, transportation and appropriate treatment and/or disposal.
• The service must meet South African environmental, waste management, occupational safety and dangerous-goods transport requirements.
• The provider must show applicable licences, permits, registrations and facility authorisations, including for subcontractors, and explain any claimed non-applicability.
• Classification and management must follow the Waste Classification and Management Regulations and associated requirements, as amended.
• The final disposal route is determined by the verified waste and the receiving facility's acceptance requirements.
• The inventory includes liquids, solids and an unidentified chemical; quantities, identities and container conditions require verification on site.

Closing

• 02 November 2026 at 11:00 — quotations must reach the procurement mailbox by this time.

Completion of work

• All work must be completed by 30 October 2026; bidders must confirm this in writing and support it with an implementation programme.

Quotation validity

• 60 working days from the closing date.

Enquiries

• Contact: Moses Shandukani
• Email: [email protected]
• Contact: Manqoba Simelane
• Telephone: 072 693 0381

Submission

• Method: email
• Submission email: [email protected]

Delivery / service address

Kharkams Combined School

Erf 499, Kharkams

8223

Kamiesberg area, Northern Cape

Required by

National Radioactive Waste Disposal Institute — Vaalputs Office

Submission method

• Email only, to [email protected]. Quotations sent anywhere else will not be evaluated.
• Closing: 02 November 2026 at 11:00. Quotations received after the deadline are not considered.
• Clarification enquiries go to a separate address ([email protected]); the quotation itself must not be sent there.
• Email size limit: 10MB per message. Bidders may send as many emails as needed, provided every email arrives before the deadline.

Returnable documents

• SBD 4 (Bidder's Disclosure): discloses state employment of directors/shareholders, relationships with officials of the procuring institution, and interests in other CSD-registered enterprises; a false or incomplete disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims the 20 specific-goals points and must be supported by ownership proof.
• ID copies of all owners/directors as reflected on CIPC records, the CSD report or a B-BBEE certificate/affidavit.
• Valid B-BBEE certificate or sworn affidavit, where applicable.
• Three signed reference letters on client letterheads confirming similar chemical waste management work.
• Waste management licence or permit for the treatment/disposal facility, waste transporter registration or permit, Category D PrDPs, dangerous goods driver training certificates, and chemical handling/hazardous waste training certificates for personnel — or a written explanation where a document is claimed not applicable.
• Where subcontractors or third-party facilities are used: their authorisations, clearly defined roles and written confirmation of the arrangements.
• Completed pricing schedule covering all six line items, with VAT shown as a separate line.

Disqualification risks

• Quoting incompletely or not according to the prescribed pricing structure and scope.
• Submission after the closing date and time, or to an email address other than the central procurement mailbox.
• Failing any one of the ten mandatory technical requirements.
• Not disclosing all CSD-registered active companies linked to the bidder's directors.

Evaluation runs in three phases

• Phase 1: mandatory requirements assessed at closing.
• Phase 2: price and specific goals scored.
• Phase 3: mandatory requirements assessed at award stage.

Phase 1 — mandatory at closing

• Full quotation against the prescribed pricing structure and description of the need; partial quotations are disqualified.
• Submission before the closing date and time and through the central procurement email.
• ID copies of the bidding company's owners/directors.
• All applicable chemical-waste authorisations and personnel training certificates.
• All ten mandatory technical requirements must be satisfied; failure on any one disqualifies the quotation.

Phase 2 — price and specific goals (80/20)

• Preference point system: 80/20, in terms of the Preferential Procurement Regulations, 2022.
• Price: 80 points.
• Specific goals: 20 points, claimed on SBD 6.1.
• Black ownership (12 points): 91–100% = 12; 75–90% = 10; 51–74% = 8; 50% or lower = 4; no black ownership = 0.
• Women ownership (8 points): 91–100% = 8; 75–90% = 6; 51–74% = 4; 50% or lower = 2; no women ownership = 0.
• No supporting proof submitted means the specific-goals points are treated as not claimed.
• Orders above R30 000 are evaluated on the 80/20 system together with a functionality scorecard where functionality applies.

Phase 3 — mandatory at award

• Tax compliance is required; non-compliant bidders are not awarded.
• Bidders listed on National Treasury's Register of Restricted Suppliers or the Tender Defaulters Register are disqualified.

Scope

• Assess, identify, package, collect, transport and treat and/or dispose of expired and unwanted laboratory chemicals held at Kharkams Combined School, Erf 499, Kharkams, 8223, in the Kamiesberg area of the Northern Cape.
• The inventory contains liquids, solids and at least one unidentified chemical. Quantities, identities and container conditions must be verified on site; the supplied photographs overlap and cannot be used to establish a container count.
• The preliminary inventory (Annexure A) lists 18 entries including iodine, an unknown chemical, HCl, Biuret A solution, potassium permanganate, oxide, KNO3, glycerine, formaline, NaCl, CuSO4, FeSO4, ethanol, HNO3, petroleum jelly, Pb(NO3)2, NH3 and formalin. It is not a verified identification or waste classification.
• Photographic references (Annexure B) show additional labelled products such as hydrogen peroxide, sodium hydroxide, calcium hydroxide, starch and paint products; labels do not confirm current contents or remaining quantities.

Priced deliverables

• Assessment: site visit and verified inventory.
• Identification/analysis: where required, with tests and rate per sample stated.
• Packaging and collection: packaging, labels, labour and equipment.
• Transportation: travel and transport to the named receiving facilities.
• Treatment/disposal: separate rates for each verified waste stream.
• Close-out: records, certificates and reconciliation.

Technical requirements

• Inventory: confirm identity, physical form, concentration where available, container count and condition, and actual mass or volume; resolve ambiguous and unidentified entries.
• Personnel: a competent technical lead and personnel trained for the chemical-waste tasks they perform; CVs and qualification or training evidence required.
• Packaging and equipment: compatible packaging, labels, secondary containment, protective equipment and handling equipment suited to the assessed materials and container condition.
• Transport and facilities: state the transportation method and receiving facilities, and provide facility authorisations plus evidence of capacity to accept the relevant waste streams.
• Method: a site-specific work plan, risk assessment, incident response arrangements and a programme covering assessment through to final certification.
• Traceability: verified inventory, signed collection records, applicable manifests, facility receipts, treatment/disposal certificates and close-out reconciliation.

Service delivery requirements

• Coordinate access and collection with NRWDI and the school, protecting learners, staff and property throughout.
• Assess chemicals before handling and arrange identification or testing where needed. School personnel must not be asked to open, mix, decant or repackage chemicals for quotation purposes.
• Provide all labour, packaging, equipment, transport and incident-response arrangements; segregate incompatible materials and allow for unknown substances and damaged containers.
• Obtain receiving-facility acceptance before dispatch and maintain traceability through any subcontractors or intermediate facilities.
• On completion, submit a treatment and/or disposal certificate issued by the authorised receiving facility.
• Report discrepancies and obtain written approval for scope or cost changes before doing additional work; remove debris and contamination caused by the work.
• Provide a close-out report reconciling collected items and quantities against receiving records and final certificates, including outstanding items.

Bidders must submit a methodology and implementation plan with clear activities, responsibilities and timelines.

• The plan must cover assessment, identification or testing where required, classification, segregation, packaging, collection, transportation, treatment and/or disposal, and final certification.
• It must show how full traceability is maintained from collection to final treatment and/or disposal.
• It must indicate activities, milestones and completion dates, and confirm the ability to complete the work by 30 October 2026.
• A site-specific work plan, risk assessment and incident response arrangements must be included.

Personnel

• A competent technical lead must be proposed, supported by a CV.
• Personnel must be appropriately trained for the chemical-waste tasks they perform, with relevant qualifications or training certificates submitted.

Track record

• Three signed reference letters on client letterheads must be submitted, confirming experience in providing similar chemical waste management services, describing the services provided.
• Failure to meet the mandatory technical requirements, including the reference letters and personnel evidence, disqualifies the quotation.

Quality and traceability requirements

• Bidders must indicate whether they hold ISO 9001:2015 quality management system certification.
• The implementation plan must cover assessment, identification or testing where required, classification, segregation, packaging, collection, transportation, treatment and/or disposal, and final certification.
• Full traceability must be demonstrated from collection through to final treatment and/or disposal, using collection records, manifests, facility receipts, disposal certificates and a close-out report format.
• A treatment and/or disposal certificate from the authorised receiving facility must be provided on completion.
• A close-out report must reconcile collected items and quantities against receiving records and final certificates, including any outstanding items.
• Discrepancies must be reported and written approval obtained before any scope or cost change or additional work.

Pricing

• Prices must be firm and quoted excluding VAT, with VAT shown as a separate line item.
• The pricing schedule has six priced lines: assessment, identification/analysis, packaging and collection, transportation, treatment/disposal, and close-out. Sub-total excluding VAT, VAT, and grand total including VAT must be completed.
• Identification/analysis is priced per sample where testing is required; treatment/disposal is priced as separate rates for each verified waste stream.
• Quotation validity: 60 working days from the closing date.
• A firm delivery date must be stated; only a firm delivery date is accepted.

Other financial conditions

• Orders above R30 000 are evaluated on the 80/20 preference point system with a functionality scorecard where applicable.
• The RFQ is subject to National Treasury's General Conditions of Contract.
• No bid security, performance guarantee or retention percentage is specified.

Registration and standing

• Successful bidders must be registered on the Central Supplier Database, except foreign bidders with no locally registered entity.
• Tax affairs must be compliant; non-compliant bidders are not awarded.
• Bidders on National Treasury's Register of Restricted Suppliers or the Tender Defaulters Register are disqualified.

Authorisations and permits (valid and verifiable copies)

• Waste management licence or valid permit for the proposed treatment and/or disposal facility, covering the relevant chemical waste streams and activities.
• Waste transporter registration or permit issued by the relevant authority, where required in the province or municipality.
• Valid Category D Professional Driving Permits for proposed drivers, where applicable to the classification and quantities of dangerous goods.
• Dangerous goods driver training certificates issued by an approved training body.
• Chemical handling and hazardous waste training certificates for proposed personnel.
• Subcontractor or third-party facility authorisations, defined roles and written confirmation of arrangements where they are used.
• Written explanation for any listed document claimed not applicable.

Ownership and preference evidence

• ID copies of owners/directors as reflected on CIPC, CSD report or B-BBEE certificate/affidavit.
• Valid B-BBEE certificate or sworn affidavit, if applicable.
• Proof to substantiate specific-goals claims: shareholder certificate or CIPC registration documents, certified director ID copies, certified B-BBEE certificate or sworn affidavit, CSD report and any other supporting documentation.

Forms

• SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim) must be completed and returned with the quotation.
• ISO 9001:2015 quality management system certification must be indicated where held.

Occupational safety and dangerous-goods requirements

• The service must comply with applicable South African occupational safety and dangerous-goods transport requirements.
• Personnel must be trained for the chemical-waste tasks they perform; CVs and qualification or training evidence must be submitted.
• Drivers transporting dangerous goods must hold valid Category D Professional Driving Permits where applicable and dangerous goods driver training certificates from an approved training body.
• Personnel must hold chemical handling and hazardous waste training certificates demonstrating competence in safe handling, segregation and packaging.
• Protective equipment, compatible packaging, secondary containment and handling equipment suited to the assessed materials and container condition must be provided.
• A site-specific risk assessment and incident response arrangements must form part of the work plan.
• Learners, staff and property at the school must be protected throughout the work; school personnel must not open, mix, decant or repackage chemicals.
• Provision must be made for unknown substances and damaged containers, and incompatible materials must be segregated.

Environmental and waste management requirements

• The service must meet applicable South African environmental and waste-management legislation.
• Classification and management must follow the Waste Classification and Management Regulations and associated requirements, as amended.
• The final treatment and/or disposal route must be determined from the verified waste and the receiving facility's acceptance requirements.
• Only authorised receiving facilities may be used; facility authorisations and evidence of capacity to accept the relevant waste streams must be submitted.
• Receiving-facility acceptance must be obtained before dispatch, and traceability maintained through any subcontractors or intermediate facilities.
• A treatment and/or disposal certificate issued by the authorised receiving facility must be submitted on completion.
• Debris and contamination caused by the work must be removed.
• The provider must demonstrate applicable licences, permits, registrations and facility authorisations, including for subcontractors, and explain any claimed non-applicability.

Evaluation is conducted in three phases: mandatory requirements at closing, price and specific goals, then mandatory requirements at award.

Mandatory at closing

• Quotations that are incomplete or that do not follow the prescribed pricing structure and description of the need are disqualified.
• Late quotations are not evaluated.
• Quotations not sent to the central procurement email are not evaluated.
• ID copies of owners/directors per official registration documents (CIPC, CSD report or B-BBEE certificate/affidavit) must be submitted.
• Valid, verifiable copies of the waste management licence or permit, waste transporter registration or permit, Category D PrDPs, dangerous goods driver training certificates, and chemical handling/hazardous waste training certificates must be submitted as applicable.
• Subcontractor documents, defined roles and written confirmation of arrangements are required where subcontractors or third-party facilities are used.
• A written explanation is required for any document claimed not applicable.
• Failure to meet these mandatory requirements disqualifies the quotation.

Price and specific goals

• The 80/20 preference point system applies under the Preferential Procurement Regulations, 2022.
• Price carries 80 points; specific goals carry 20 points as set out in SBD 6.1.
• Black ownership: 12 points (91–100% = 12; 75–90% = 10; 51–74% = 8; 50% or lower = 4; none = 0).
• Women ownership: 8 points (91–100% = 8; 75–90% = 6; 51–74% = 4; 50% or lower = 2; none = 0).
• Proof of claimed goals must accompany the quotation; without proof the points are not claimed.

Mandatory at award

• Non-tax-compliant bidders are not awarded.
• Bidders on the Register of Restricted Suppliers or the Tender Defaulters Register are disqualified.

Other

• Orders above R30 000 are evaluated on 80/20 with a functionality scorecard where functionality applies.
• The RFQ is subject to National Treasury's General Conditions of Contract.