Awarded Tender: Auctioneering services RFP – overberg water, western cape

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

Overberg water is seeking a professional service provider to deliver auctioneering services on an as-and-when-required basis for a 36-month period. The appointed bidder will manage the auction and disposal of overberg water assets, including handling health and safety risks such as asbestos, and must meet strict compliance and functionality requirements.

AI Document AnalysisMethodology1 document

Analysis complete · ready for your bid

DocumentRFP OW-002 2026-27 AUTIONEERING SERVICES.pdfReview complete

Description

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

30 sourced criteria

financial capacity

16 sourced criteria

pricing

12 sourced criteria

compliance returnables

38 sourced criteria

evaluation

26 sourced criteria

experience

5 sourced criteria

personnel

2 sourced criteria

equipment capacity

Source analysis requires completion or review

delivery contract

9 sourced criteria

equity registrations

16 sourced criteria

What the buyer was looking for

1Inferred operational need

Failure to complete all supplementary information renders bid non-responsive.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Source: RFP OW-002 2026-27 AUTIONEERING SERVICES.pdf · special_conditions

Known supplier evidence

The linked award records RILEY AUCTIONEERS as appointed for this tender. Recorded contract value: 1000000 ZAR.

Qualified inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

138Inferred operational need

I, the undersigned, (name)............................................................................... in submitting the accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect: 3.1 I have read and I understand the contents of this disclosure; 3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete in every respect; 3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However, communication between partners in a joint venture or consortium2 will not be construed as collusive bidding. 3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win the bid and conditions or delivery particulars of the products or services to which this bid invitation relates. 3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract. 3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with any official of the procuring institution in relation to this procurement process prior to and during the bidding process except to provide clarification on the bid submitted where so required by the institution; and the bidder was not involved in the drafting of the specifications or terms of reference for this bid. 3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act 6 OF PFMA SCM INSTRUCTION /22 ON PREVENTING AND COMBATING .................................... ..................................................... .................................... ...................................................... combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Source: RFP OW-002 2026-27 AUTIONEERING SERVICES.pdf · returnable_documents

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for RILEY AUCTIONEERS.

Qualified inference

Supported inference

The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.

Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.

151Inferred operational need

2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: ................................................................................................ ................................................................................................ 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 2.3.1 If so, furnish particulars: ........................................................................................ ........................................................................................ 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Source: RFP OW-002 2026-27 AUTIONEERING SERVICES.pdf · returnable_documents

Known supplier evidence

The linked award records RILEY AUCTIONEERS as appointed for this tender. Recorded contract value: 1000000 ZAR.

Qualified inference

Inference only

The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.

The linked award confirms appointment only, not the submitted qualification or reason for selection.

152Scored criterion

completed and signed. Overberg Water Board’s Corporate Office, situated at Ground Floor, Trident Park 3, 1 Niblick Street, Somerset West, 7137, Cape Town. more than one RFP (in the event of a number of items being offered). Sanelisa Mayixhale – Supply Chain Management Unit, e-mail address:[email protected] 9. Any RFP submitted shall remain valid, irrevocable and open for acceptance by Overberg Water for a period of one (1) month from the closing date. goods disposed of or to be disposed of may directly or indirectly influence or interfere with the work of any Overberg of the contract, ‘blacklisting’, and/or any such remedies as set out in Overberg Water’s SCM Policy. may be declared non-responsive. 16. An 80/20 price/preference points system will be applied to the evaluation of responsive RFP, whereby the order(s) will be placed with the supplier(s) scoring the highest total number of adjudication points. 16.1 Price shall be scored as follows: Ps = 80 x (1 – (Pt – Pmin)) Where: Ps is the number of points scored for price; Pt is the comparative price of the quotation under consideration; 16.2 Preference points shall be scored as follows: • Points will be awarded to tenderers who are eligible for preferences in respect of B-BBEE contribution in terms of Returnable Schedule 3: Preferencing Schedule. • The terms and conditions of Schedule 3 shall apply in all respects to the quotation evaluation process and to any subsequent contract. • A maximum of 20 RFP evaluation points will be awarded for preference to suppliers with responsive RFP who are eligible for such preference, in accordance with the criteria listed below. 1 20 2 18 3 14 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0 A non-compliant contributor is one who does not meet the minimum score for a level 8 contributor, or who is not verified in terms of the Construction Sector Charter.

Threshold: maximum of 20 RFP evaluation points will be awarded for preference to s

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

Source: RFP OW-002 2026-27 AUTIONEERING SERVICES.pdf · returnable_documents

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for RILEY AUCTIONEERS.

Qualified inference

Supported inference

The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.

Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.

Contract Awarded

Award Information

Winning Supplier

Professional service provider for auctioneering services on an as and when required basis for a period of 36 months

Award Details

Overberg Water

Awards Won: RILEY AUCTIONEERS

View Supplier Intelligence

What the tender required and what the award supports

Failure to complete all supplementary information renders bid non-responsive.

One original document in sealed envelope clearly marked.

Deliver to Reception desk, Overberg Water Corporate Office, Trident Park 3, Ground Floor, 1 Niblick Way, Somerset West.

All enquiries in writing only to named contacts.

Contact persons are the only point of contact; failure may lead to disqualification.

Bidders must comply with Public Service Regulations 2016.

No costs reimbursed.

Overberg Water not liable for claims/damages.

Tender prices valid for 120 days.

Bidder must take full responsibility for all health and safety requirements related to goods to be auctioned.

Appropriately address Overberg Water’s Safety, Health and Environment risks, especially disposal of asbestos material.

Must be registered member of SAIA.

Comply with Overberg Water SCM Policy and PPPFA.

Cooperate with due diligence within two days of notification.

Misrepresentation leads to disqualification.

Technical: Andisiwe Sigaba – 021 851 2155 – [email protected]

SCM: Sanelisa Mayixhale – 021 851 2155 – [email protected]

SCM: Ayabulela Booi – 021 851 2155

SCM: Edward Nwamafela – 021 851 2155

All enquiries must be in writing only.

Provide professional auctioneering services on an as-and-when-required basis for 36 months.

Achieve significant cost savings for Overberg Water without degradation of services.

Address safety, health and environment risks, especially disposal of asbestos material.

Take full responsibility for all health and safety requirements related to goods to be auctioned.

Specify commission as a percentage on purchase price.

Register potential bidders and collect total amount payable by bidders for items sold.

Submit final detailed statement of items sold to OWB within 3 working days after auction.

Pay auction proceeds to OWB within 3 working days after auction.

Provide declaration to auction and dispose all assets on disposal list within two months.

Supplier due diligence may be conducted at any time; bidders must cooperate within two days of notification.

No advance payments will be made.

Complete Pricing Schedule (SBD3.2) with commission rates as a percentage on purchase price.

Commission rate is quoted against every R1000.00 of purchase price.

Provide rates for the following purchase price bands:

Up to R100,000

R100,001 – R150,000

R150,001 – R300,000

R300,001 – R600,000

R600,001 – R800,000

R800,001 – R1,000,000

R1,000,001 – R2,000,000

Calculate average commission rate (sum of all rates divided by 14).

Prices must be exclusive of VAT; show VAT separately.

Prices must remain valid for 120 days from closing date.

All costs (travel, accommodation) must be included in rates.

Errors in pricing are at bidder’s risk.

Provide commission rates as a percentage on purchase price for specified price bands, with prices valid for 120 days.

Complete Pricing Schedule (SBD3.2) with commission rates as percentage on purchase price.

Commission rate quoted against every R1000.00.

Provide rates for purchase price bands: up to R100k, R100k-R150k, R150k-R300k, R300k-R600k, R600k-R800k, R800k-R1M, R1M-R2M.

Calculate average commission rate (sum of all rates / 14).

Prices exclusive of VAT; show VAT separately.

Prices valid for 120 days.

All costs (travel, accommodation) included.

Errors in pricing at bidder’s risk.

Complete all returnable schedules: SBD1 (Invitation to Bid), SBD3.2 (Pricing Schedule), SBD4 (Declaration of Interest), SBD6.1 (Preference Points Claim Form).

Provide all required percentages as per pricing schedule (SBD3.2).

No advance payments will be made by Overberg Water.

Submit a complete bid with all returnable schedules (SBD1, SBD3.2, SBD4, SBD6.1) and required supporting documents by 22 July 2026 at 12:00.

Be registered on the Central Supplier Database (CSD) and provide a valid Tax Compliance Pin or CSD number.

Hold mandatory certifications: SAIA membership, COIDA certificate, PPRA registration, and a fidelity fund certificate.

All submissions must be received by 12h00 on 22 July 2026.

No late submissions considered.

Submissions become property of Overberg Water and will not be returned.

No telegraphic, telexed, faxed or e-mailed submissions.

Register submission in Lodging Sheet.

Overberg Water reserves right not to accept any submission.

Submit valid COIDA certificate or letter of good standing.

Ensure compliance with all applicable health and safety regulations.

Must be registered on Central Supplier Database (CSD).

Submit Tax Compliance Pin or CSD number.