Maintenance of escalators at o.R. Tambo international airport (8‑month period)

Closing date: 20 November 2026 at 14:00.

No compulsory briefing or site visit is stated in the document.

Employer

• Name: Airports Company South Africa SOC Limited (ACSA)
• Registration number: 1993/004149/30
• VAT number: 4930138393
• Telephone: 011 921 6911
• Address:

O. R. Tambo International Airport

Private Bag X1

3rd Floor ACSA North Wing Offices

OR Tambo International Airport

1627

Service Manager

• Name: To be advised (TBA)
• Address: Not stated
• Telephone: Not stated
• Email: Not stated

Enquiries

• Not stated in the document.

Returnable documents

• C1.1 Form of Offer and Acceptance: signed offer that binds the bidder to the contract terms.
• C1.2b Contract Data (Contractor): company details and key personnel CVs (Annex F).
• C1.3 Occupational Health and Safety Agreement: signed Section 37(2) agreement; safety checklist and Construction Manager appointment due 7 days before work starts.
• C1.5 Insurance Schedule: proof of required insurance cover.
• C2.2 Pricelist: completed pricing schedule.
• C3 Service Information: technical proposal and methodology.
• C4 Site Information: acknowledgement of site conditions.
• B-BBEE certificate and tax clearance certificate: to be presented annually during the contract.

Submission method and address

• Submit to: Airports Company South Africa SOC Limited, 3rd Floor ACSA North Wing Offices, O R Tambo International Airport, Kempton Park, 1627.
• Closing time: 14:00 on the closing date.

Disqualification risks

• Late submission.
• Missing or unsigned returnable forms.
• Failure to meet OHS agreement requirements.

Evaluation stages

• The bid is evaluated on price and preference. The specific preference point system (80/20 or 90/10) is not stated in the document.
• Bidders must submit a valid B-BBEE certificate and tax clearance certificate; failure to maintain these annually is a material breach.
• The contract is awarded to the bidder whose offer is most advantageous, subject to compliance with the mandatory requirements.

Minimum qualifying score

• Not stated in the document.

Scope

• Maintenance of escalators at O.R. Tambo International Airport for a period of 8 months.
• The service includes all work necessary to keep escalators operational and safe, as detailed in Part C3 Service Information.

Key personnel required

• Site Manager/Supervisor
• 2 Technicians (Lift mechanic)
• 3 Assistant Technicians
• Task Team Mechanical Engineer
• Task Team Control Engineer
• Storeman
• Other (specify)

Risk management

• Risks to be included in the Risk Register: fall protection, electrical shock, working in confined spaces, working with power tools, housekeeping, working with hand tools.

Performance standard

• The Contractor must maintain an average availability of 99.5% over any continuous 24-week period, as measured by ACSA's IMCS system (R22).

Key personnel required (CVs to be appended to Resource Proposal, Annex F):

• Site Manager/Supervisor: qualifications and experience relevant to the contract.
• 2 Technicians (Lift mechanic): qualifications and experience relevant to the contract.
• 3 Assistant Technicians: qualifications and experience relevant to the contract.
• Task Team Mechanical Engineer: qualifications and experience relevant to the contract.
• Task Team Control Engineer: qualifications and experience relevant to the contract.
• Storeman: qualifications and experience relevant to the contract.
• Other (specify): qualifications and experience relevant to the contract.

Pricing must be submitted on the Pricelist (C2.2).

• The offer must state the total price exclusive of VAT, VAT at 15%, and the total inclusive of VAT.
• The total inclusive of VAT must also be stated in words.
• The amount in the Form of Offer and Acceptance prevails over the Pricelist in case of conflict.
• The direct fee percentage is 100%.

Pricing

• The offer must state the total price exclusive of VAT, VAT at 15%, and the total inclusive of VAT.
• The pricing must be completed in Part C2.2 Pricelist; in case of conflict between the offer amount and the Pricelist, the offer amount prevails.

Payment

• Assessment interval: every 4 weeks, on the 15th day of each successive month.
• Payment period: 30 days from receipt of a valid tax invoice.
• Interest on late payment: prime lending rate of Nedbank, but no interest is payable if the Contractor fails to submit a correct VAT invoice.
• The Employer may set off any amounts due to it against payments due to the Contractor.

Securities

• Performance bond: not applicable (Option X13 not used).

Insurance

• The Contractor must provide Professional Indemnity Insurance.
• The Employer provides Contract Works Insurance, SASRIA Special Risks Insurance, Marine & Air Cargo insurance, and Public Liability Insurance.
• Minimum limits of indemnity are as stated in the Insurance Schedule (C1.5).

Limitation of liability

• The Contractor's total liability is limited to the total of the Prices, except for excluded matters (loss or damage to Employer's property, defects liability, insurance liability, death or injury, IP infringement).
• The Employer's liability for indirect or consequential loss is limited to R0.00.

Mandatory requirements

• B-BBEE: a compliant B-BBEE certificate must be presented annually; failure is a material breach.
• Tax compliance: a valid tax clearance certificate must be presented annually; failure is a material breach.
• OHS: the Contractor must comply with the Occupational Health and Safety Act and COID Act; a Section 37(2) agreement must be signed before work starts.
• COID: the Contractor must be registered with the Compensation Fund or a licensed insurer and provide a letter of good standing before commencing work.
• Insurance: Professional Indemnity Insurance is required.
• Key personnel: CVs must be submitted for the Site Manager/Supervisor, 2 Technicians (Lift mechanic), 3 Assistant Technicians, Task Team Mechanical Engineer, Task Team Control Engineer, and Storeman.

Returnable forms

• C1.1 Form of Offer and Acceptance: signed offer.
• C1.2b Contract Data (Contractor): company details and key personnel.
• C1.3 Occupational Health and Safety Agreement: signed agreement.
• C1.5 Insurance Schedule: proof of insurance.
• C2.2 Pricelist: completed pricing.
• C3 Service Information: technical proposal.
• C4 Site Information: acknowledgement.

Disqualification risks

• Failure to submit any mandatory returnable form.
• Failure to meet OHS requirements.
• Failure to maintain B-BBEE or tax compliance during the contract.

OHS Agreement

• A Section 37(2) agreement under the Occupational Health and Safety Act must be signed before any work starts.
• The Contractor is an employer in its own right and must comply with the OHS Act and COID Act.
• All documentation per the safety checklist, including the written Construction Manager appointment (Construction Regulation 8), must be submitted 7 days before work commences.

Insurance

• Employees must be covered under COID; a letter of good standing from the Compensation Fund or licensed insurer is required before starting work.
• Public Liability Insurance and any other adequate insurance must be in place.

Compliance

• Work must be supervised by trained employees.
• A baseline risk assessment must be performed by a competent person before work starts.
• Competent persons must be appointed and trained.
• PPE must be provided and worn.
• Written safe working procedures must be available and enforced.
• No unsafe equipment may be used.
• Incidents must be reported to the Provincial Director of Labour and to ACSA.
• No use of ACSA's equipment without written approval.
• Permits required for certain work must be obtained before starting.
• No alcohol or intoxicating substances on site.
• The Contractor must cooperate with ACSA's OHS inquiries.

Authorisation

• The agreement must be signed by a duly authorised representative appointed under Section 16.2 of the OHS Act, with written authorisation from the CEO.

Non-compliance

• Non-compliance may lead to immediate cancellation of the contract.

Contract form

• NEC3 Term Service Contract (April 2013), main Option A (Priced contract with price list), with secondary Options W1 (dispute resolution), X1 (price adjustment for inflation), X2 (changes in law), X18 (limitation of liability) and Z (additional conditions).

Contract period

• 8 months from the starting date (signing by ACSA).

Payment

• Assessment interval: every 4 weeks, on the 15th day of each successive month.
• Payment period: 30 days from a valid tax invoice.
• Interest rate: prime lending rate of Nedbank.
• No interest on late payment caused by the Contractor's failure to submit a correct VAT invoice.
• Employer may set off amounts due to it against payments due to the Contractor.

Termination

• The Employer may terminate if the Contractor fails to maintain an average availability of 99.5% over a continuous 24-week period, as measured by ACSA's IMCS system (R22).
• Termination procedures P1, P3 and P4 apply; amounts due are A1 and A2.

Liability

• The Contractor's total liability is limited to the total of the Prices, except for excluded matters (loss or damage to Employer's property, defects liability, insurance liability, death or injury, IP infringement).
• The Employer's liability for indirect or consequential loss is limited to R0.00.

Dispute resolution

• Adjudication under Option W1, with the Adjudicator selected from the ICE-SA list.
• Arbitration under the Rules of the Association of Arbitrators (Southern Africa), held in Johannesburg.
• Disputes relating to termination are not subject to adjudication and go directly to arbitration.

Other conditions

• Cession, delegation or assignment requires the Employer's written consent.
• Joint ventures are jointly and severally liable.
• Ethics: no bribery or corruption; breach may lead to termination.
• Confidentiality: all information must be kept confidential; images of the site require written consent.
• Employer's step-in rights if the Contractor defaults and fails to remedy within 2 weeks.
• Contractor must keep equipment free of liens.
• Intellectual property: Contractor grants the Employer a licence to use IP for the service.
• Changes in law are defined and may be a compensation event.
• Price adjustment for inflation: CPI index, only on contract anniversary.