What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Airports company south africa (acsa) requires a once-off maintenance service for the fire fighting systems at upington international airport, covering fire detection and suppression systems, under a nec3 term service contract. The service period is 60 days after contract signing, and the successful bidder must provide aviation liability insurance of at least r300,000 (airside) and comply with OHS requirements, including a section 37(2) agreement and a safety file.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
4 sourced criteria
financial capacity
4 sourced criteria
pricing
2 sourced criteria
compliance returnables
Source analysis requires completion or review
evaluation
Source analysis requires completion or review
experience
1 sourced criteria
personnel
2 sourced criteria
equipment capacity
1 sourced criteria
delivery contract
Source analysis requires completion or review
equity registrations
3 sourced criteria
What the buyer was looking for
1Mandatory requirement
The contract is a NEC3 Term Service Contract (TSC3) with main Option A (priced contract with price list); prices must be quoted exclusive of VAT.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: NEC3 Contract_Fire Fighting systems.pdf
Once-off maintenance of fire fighting systems at Upington International Airport under a NEC3 Term Service Contract (TSC3) with Airports Company South Africa SOC Limited. The contract comprises Part C1 Agreements and Contract Data, Part C2 Pricing Data, Part C3 Scope of Works, and Part C4 Site Information.
Closing date: 8 September 2026 at 16:00 (from tender record). Service period: 60 days after signing of the contract by ACSA. Starting date: upon signing of the contract by ACSA. Payment assessment interval: 20th day of each successive month. Payment period: 30 days after receiving a valid tax invoice. Period for reply: 7 working days. Contractor's plan submission: within 30 working days from contract date.
Returnable documents: completed and signed Form of Offer and Acceptance (C1.1), Contract Data Part Two (C1.2b) with key personnel CVs appended, and any required bonds, guarantees, and proof of insurance. The offer must state the total price exclusive of VAT. The contractor must contact the Service Manager within two weeks of receiving the signed agreement to arrange delivery of bonds, guarantees, and insurance documentation; failure constitutes repudiation. The tenderer has five working days to notify the employer in writing of any reason for not accepting the agreement, after which it becomes binding.
Bidders must complete the Form of Offer and Acceptance and the Contract Data Part Two (contractor details, key people). A Section 37(2) OHS agreement must be signed by a duly authorised 16.2 appointee, with proof of signing authority. Bidders must provide a compliant BEE certificate and tax clearance certificate annually (failure is a material breach). The contractor must not cede, delegate or assign rights without written consent. Joint ventures are jointly and severally liable. Bidders must comply with ethics and confidentiality clauses. No specific CIDB grading, B-BBEE level threshold, or CSD registration is stated in the document.
Scope: Once-off maintenance of fire fighting systems at Upington International Airport. The service includes maintenance of fire detection systems (alarms, panels, smoke detectors, etc.) and fire suppression systems; a room integrity test must be performed after servicing the suppression system. The contract is a NEC3 Term Service Contract (TSC3) with main Option A (priced contract with price list). The service period is 60 days after signing. The contractor must provide a Safety File in accordance with the OHS Act and Construction Regulations, and obtain airport personnel access permits, vehicle access permits, and pay parking fees (provisional sum R2,500). The contractor must also provide contract management and administration, including monthly reports and spares inventory management reports.
Experience & Qualifications
Source: NEC3 Contract_Fire Fighting systems.pdf
Key personnel: The contractor must provide CVs of key people, including name, job, responsibility, qualification, and experience. The risk register includes matters such as availability of qualified staff, authorization of personnel per ORHVS regulations, and business continuity.
Pricing Schedule
Source: NEC3 Contract_Fire Fighting systems.pdf
Pricing: Activity Schedule provided 'as-is'; bidder responsible for accurate and complete schedule. Prices exclusive of VAT, fully inclusive of all work, risks, liabilities, overheads, and profit. Disbursements: only maintenance-related costs listed are compensated; no mark-up; no payment for travelling (except on-site), accommodation, typing, telephone, cellular, computer costs, faxes, or emails. Price list items include Safety File, airport personnel access permits (provisional sum R2,500), contract management and administration, travelling, fire detection system maintenance, and fire suppression system maintenance (with room integrity test after service).
Pricing: Prices must be shown exclusive of VAT. The price list is an Activity Schedule provided 'as-is'; the bidder is responsible for providing an accurate and complete schedule. Prices and rates are fully inclusive of all work, risks, liabilities, obligations, overheads, and profit. Disbursements: Only maintenance-related costs listed will be compensated; no mark-up on disbursements; no payment for travelling (except on-site), accommodation, typing, telephone, cellular, computer costs, faxes, or emails. Payment: Assessment interval on the 20th day of each month; payment within 30 days after receiving a valid tax invoice; interest rate is the prime lending rate of Nedbank. Insurance: Aviation liability insurance cover of at least R300,000 (airside) or R100,000 (landside); proof of insurance must be submitted before work starts and annually. Parent company guarantee required where applicable (Option X4).
B-BBEE: The contractor must annually present a compliant B-BBEE certificate and a tax clearance certificate; failure is a material breach and may lead to cancellation of the contract. Tax clearance: Annual tax clearance certificate required. OHS: Must comply with the Occupational Health and Safety Act and Construction Regulations; a Safety File in accordance with OHS Act and Construction Regulations 2014 is required. Section 37(2) agreement must be signed before work commences. Key personnel: CVs of key people must be appended to the tender schedule. Insurance: Aviation liability insurance as specified. Registration: No specific CSD, CIDB, or CIPC requirements are stated in the document.
Health & Safety
Source: NEC3 Contract_Fire Fighting systems.pdf
Occupational Health and Safety Agreement under Section 37(2) of the OHSA and Construction Regulation 5.1(k). The contractor (Mandatory) must comply with the OHSA and regulations, perform baseline risk assessments, appoint competent persons, enforce safety discipline, issue PPE, report incidents to the Department of Labour and the client, obtain permits before work, prohibit alcohol on premises, and ensure all work is supervised. Only a duly authorized 16.2 appointee may sign the agreement. Non-compliance may lead to cancellation of the contract. Safety File must be submitted 7 days before work commences.
Contractual Terms
Source: NEC3 Contract_Fire Fighting systems.pdf
Insurance: For landside projects, aviation liability insurance cover of at least R100,000; for airside projects, at least R300,000. Proof of insurance must be submitted to ACSA before work starts and annually. Where the project covers both landside and airside, the airside clause applies. Claims must be reported immediately to Nokulunga Masiza and Buhle Mnguni.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
The service period is 60 days after signing of the contract by ACSA; the starting date is upon signing.
Threshold: 60 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
A Section 37(2) OHS agreement must be signed by a duly authorised 16.2 appointee, and a Safety File in accordance with the OHS Act and Construction Regulations 2014 must be submitted 7 days before work commences.
Threshold: 7 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
The price list is an Activity Schedule provided 'as-is'; the bidder is responsible for providing an accurate and complete schedule, and only items listed may be billed.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Bidders must provide aviation liability insurance cover of at least R300,000 (airside) or R100,000 (landside) and submit proof before work starts and annually.
Threshold: at least R300
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Mandatory requirement
Insurance: For landside projects, aviation liability insurance cover of at least R100,000; for airside projects, at least R300,000. Proof of insurance must be submitted to ACSA before work starts and annually. Where the project covers both landside and airside, the airside clause applies. Claims must be reported immediately to Nokulunga Masiza and Buhle Mnguni.
Threshold: at least R100
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Returnable documents: completed and signed Form of Offer and Acceptance (C1.1), Contract Data Part Two (C1.2b) with key personnel CVs appended, and any required bonds, guarantees, and proof of insurance. The offer must state the total price exclusive of VAT. The contractor must contact the Service Manager within two weeks of receiving the signed agreement to arrange delivery of bonds, guarantees, and insurance documentation; failure constitutes repudiation. The tenderer has five working days to notify the employer in writing of any reason for not accepting the agreement, after which it becomes binding.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
Pricing: Prices must be shown exclusive of VAT. The price list is an Activity Schedule provided 'as-is'; the bidder is responsible for providing an accurate and complete schedule. Prices and rates are fully inclusive of all work, risks, liabilities, obligations, overheads, and profit. Disbursements: Only maintenance-related costs listed will be compensated; no mark-up on disbursements; no payment for travelling (except on-site), accommodation, typing, telephone, cellular, computer costs, faxes, or emails. Payment: Assessment interval on the 20th day of each month; payment within 30 days after receiving a valid tax invoice; interest rate is the prime lending rate of Nedbank. Insurance: Aviation liability insurance cover of at least R300,000 (airside) or R100,000 (landside); proof of insurance must be submitted before work starts and annually. Parent company guarantee required where applicable (Option X4).
Threshold: at least R300
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Inferred operational need
Once-off maintenance of fire fighting systems at Upington International Airport under a NEC3 Term Service Contract (TSC3) with Airports Company South Africa SOC Limited. The contract comprises Part C1 Agreements and Contract Data, Part C2 Pricing Data, Part C3 Scope of Works, and Part C4 Site Information.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Pricing: Activity Schedule provided 'as-is'; bidder responsible for accurate and complete schedule. Prices exclusive of VAT, fully inclusive of all work, risks, liabilities, overheads, and profit. Disbursements: only maintenance-related costs listed are compensated; no mark-up; no payment for travelling (except on-site), accommodation, typing, telephone, cellular, computer costs, faxes, or emails. Price list items include Safety File, airport personnel access permits (provisional sum R2,500), contract management and administration, travelling, fire detection system maintenance, and fire suppression system maintenance (with room integrity test after service).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Mandatory requirement
Key personnel: The contractor must provide CVs of key people, including name, job, responsibility, qualification, and experience. The risk register includes matters such as availability of qualified staff, authorization of personnel per ORHVS regulations, and business continuity.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Mandatory requirement
Bidders must submit a completed and signed Form of Offer and Acceptance (C1.1) and Contract Data Part Two (C1.2b) with CVs of key personnel appended.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirement
Scope: Once-off maintenance of fire fighting systems at Upington International Airport. The service includes maintenance of fire detection systems (alarms, panels, smoke detectors, etc.) and fire suppression systems; a room integrity test must be performed after servicing the suppression system. The contract is a NEC3 Term Service Contract (TSC3) with main Option A (priced contract with price list). The service period is 60 days after signing. The contractor must provide a Safety File in accordance with the OHS Act and Construction Regulations, and obtain airport personnel access permits, vehicle access permits, and pay parking fees (provisional sum R2,500). The contractor must also provide contract management and administration, including monthly reports and spares inventory management reports.
Threshold: 60 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Mandatory requirement
Occupational Health and Safety Agreement under Section 37(2) of the OHSA and Construction Regulation 5.1(k). The contractor (Mandatory) must comply with the OHSA and regulations, perform baseline risk assessments, appoint competent persons, enforce safety discipline, issue PPE, report incidents to the Department of Labour and the client, obtain permits before work, prohibit alcohol on premises, and ensure all work is supervised. Only a duly authorized 16.2 appointee may sign the agreement. Non-compliance may lead to cancellation of the contract. Safety File must be submitted 7 days before work commences.
Threshold: 7 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Mandatory requirement
The contractor must annually present a compliant B-BBEE certificate and a tax clearance certificate; failure is a material breach and may lead to cancellation.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
16Scored criterion
Bidders must complete the Form of Offer and Acceptance and the Contract Data Part Two (contractor details, key people). A Section 37(2) OHS agreement must be signed by a duly authorised 16.2 appointee, with proof of signing authority. Bidders must provide a compliant BEE certificate and tax clearance certificate annually (failure is a material breach). The contractor must not cede, delegate or assign rights without written consent. Joint ventures are jointly and severally liable. Bidders must comply with ethics and confidentiality clauses. No specific CIDB grading, B-BBEE level threshold, or CSD registration is stated in the document.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records KHULANI CONSULTING CONSTRUCTION AND PROJECT MANAGEMENT as appointed for this tender. Recorded contract value: 424406 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
17Mandatory requirement
B-BBEE: The contractor must annually present a compliant B-BBEE certificate and a tax clearance certificate; failure is a material breach and may lead to cancellation of the contract. Tax clearance: Annual tax clearance certificate required. OHS: Must comply with the Occupational Health and Safety Act and Construction Regulations; a Safety File in accordance with OHS Act and Construction Regulations 2014 is required. Section 37(2) agreement must be signed before work commences. Key personnel: CVs of key people must be appended to the tender schedule. Insurance: Aviation liability insurance as specified. Registration: No specific CSD, CIDB, or CIPC requirements are stated in the document.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.