Once-off maintenance of fire fighting systems at upington international airport – nec3 term service contract

Closing date: 8 September 2026 at 16:00 (from tender record). Service period: 60 days after signing of the contract by ACSA. Starting date: upon signing of the contract by ACSA. Payment assessment interval: 20th day of each successive month. Payment period: 30 days after receiving a valid tax invoice. Period for reply: 7 working days. Contractor's plan submission: within 30 working days from contract date.

Service Manager: Bonginkosi Khumalo. Employer: Airports Company South Africa SOC Limited, Diedericks Road, Administration Block, Upington International Airport, 8801. Insurance claims contacts: Nokulunga Masiza, Tel +27 (0)11 723 1400, Mobile +27 (0)79 512 0532, [email protected]; Buhle Mnguni, Tel +27 (0)11 723 1400, Mobile +27 (0)74 535 9075, [email protected].

Returnable documents: completed and signed Form of Offer and Acceptance (C1.1), Contract Data Part Two (C1.2b) with key personnel CVs appended, and any required bonds, guarantees, and proof of insurance. The offer must state the total price exclusive of VAT. The contractor must contact the Service Manager within two weeks of receiving the signed agreement to arrange delivery of bonds, guarantees, and insurance documentation; failure constitutes repudiation. The tenderer has five working days to notify the employer in writing of any reason for not accepting the agreement, after which it becomes binding.

Bidders must complete the Form of Offer and Acceptance and the Contract Data Part Two (contractor details, key people). A Section 37(2) OHS agreement must be signed by a duly authorised 16.2 appointee, with proof of signing authority. Bidders must provide a compliant BEE certificate and tax clearance certificate annually (failure is a material breach). The contractor must not cede, delegate or assign rights without written consent. Joint ventures are jointly and severally liable. Bidders must comply with ethics and confidentiality clauses. No specific CIDB grading, B-BBEE level threshold, or CSD registration is stated in the document.

Scope: Once-off maintenance of fire fighting systems at Upington International Airport. The service includes maintenance of fire detection systems (alarms, panels, smoke detectors, etc.) and fire suppression systems; a room integrity test must be performed after servicing the suppression system. The contract is a NEC3 Term Service Contract (TSC3) with main Option A (priced contract with price list). The service period is 60 days after signing. The contractor must provide a Safety File in accordance with the OHS Act and Construction Regulations, and obtain airport personnel access permits, vehicle access permits, and pay parking fees (provisional sum R2,500). The contractor must also provide contract management and administration, including monthly reports and spares inventory management reports.

Key personnel: The contractor must provide CVs of key people, including name, job, responsibility, qualification, and experience. The risk register includes matters such as availability of qualified staff, authorization of personnel per ORHVS regulations, and business continuity.

Pricing: Activity Schedule provided 'as-is'; bidder responsible for accurate and complete schedule. Prices exclusive of VAT, fully inclusive of all work, risks, liabilities, overheads, and profit. Disbursements: only maintenance-related costs listed are compensated; no mark-up; no payment for travelling (except on-site), accommodation, typing, telephone, cellular, computer costs, faxes, or emails. Price list items include Safety File, airport personnel access permits (provisional sum R2,500), contract management and administration, travelling, fire detection system maintenance, and fire suppression system maintenance (with room integrity test after service).

Pricing: Prices must be shown exclusive of VAT. The price list is an Activity Schedule provided 'as-is'; the bidder is responsible for providing an accurate and complete schedule. Prices and rates are fully inclusive of all work, risks, liabilities, obligations, overheads, and profit. Disbursements: Only maintenance-related costs listed will be compensated; no mark-up on disbursements; no payment for travelling (except on-site), accommodation, typing, telephone, cellular, computer costs, faxes, or emails. Payment: Assessment interval on the 20th day of each month; payment within 30 days after receiving a valid tax invoice; interest rate is the prime lending rate of Nedbank. Insurance: Aviation liability insurance cover of at least R300,000 (airside) or R100,000 (landside); proof of insurance must be submitted before work starts and annually. Parent company guarantee required where applicable (Option X4).

B-BBEE: The contractor must annually present a compliant B-BBEE certificate and a tax clearance certificate; failure is a material breach and may lead to cancellation of the contract. Tax clearance: Annual tax clearance certificate required. OHS: Must comply with the Occupational Health and Safety Act and Construction Regulations; a Safety File in accordance with OHS Act and Construction Regulations 2014 is required. Section 37(2) agreement must be signed before work commences. Key personnel: CVs of key people must be appended to the tender schedule. Insurance: Aviation liability insurance as specified. Registration: No specific CSD, CIDB, or CIPC requirements are stated in the document.

Occupational Health and Safety Agreement under Section 37(2) of the OHSA and Construction Regulation 5.1(k). The contractor (Mandatory) must comply with the OHSA and regulations, perform baseline risk assessments, appoint competent persons, enforce safety discipline, issue PPE, report incidents to the Department of Labour and the client, obtain permits before work, prohibit alcohol on premises, and ensure all work is supervised. Only a duly authorized 16.2 appointee may sign the agreement. Non-compliance may lead to cancellation of the contract. Safety File must be submitted 7 days before work commences.

Insurance: For landside projects, aviation liability insurance cover of at least R100,000; for airside projects, at least R300,000. Proof of insurance must be submitted to ACSA before work starts and annually. Where the project covers both landside and airside, the airside clause applies. Claims must be reported immediately to Nokulunga Masiza and Buhle Mnguni.