Service provider for outcomes-based youth and homeless employment programme in ethekwini

Closing date: 21 August 2026 at 11:00am. Query submission deadline: 06 August 2026. Consolidated answers to queries: 13 August 2026. Tender validity period: 120 days from opening date, extendable to 12 months if not advised otherwise in writing.

General/Contractual Queries: Soobs Moonsammy, Tel: 031-311 4720, Email: [email protected]. ESP Technical Queries: Lindo Dlamini, Tel: 031-322-7133 / 031-322-7153, Email: [email protected]; Jabulane Chauke, Tel: 031-322-9535, Email: [email protected]. Appeals/Complaints: Ms. S. Pillay, P.O. Box 1394, Durban, 4000, Email: [email protected]. Submission Address: Tender Box, Ground Floor Foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.

Submit both a sealed hard copy and an electronic copy via the eThekwini Municipality JDE System (ESP Module). Hard copy must be placed in the Tender Box at 166 KE Masinga Road (Old Fort Rd), Durban, addressed to the City Manager and marked with the Tender Number (36637-1X). Electronic submission must match the hard copy exactly. Late, faxed, emailed, or posted tenders will not be accepted. Queries must be submitted by 06 August 2026 to [email protected], with consolidated answers uploaded by 13 August 2026. ESP technical queries: Lindo Dlamini (031-322-7133 / 031-322-7153, [email protected]) or Jabulane Chauke (031-322-9535, [email protected]). Ensure all returnable documents are included: Authority of Signatory, Tax Compliance Status PIN/Tax Clearance Certificate, Declaration of Municipal Fees, OHS Act Declaration, MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Official Tender Form, Schedule of Experience, Approach & Methodology, Disbursement Schedule, and Financial Capability. Failure to submit required documents or inconsistencies between hard copy and electronic submissions will disqualify the tender. No clarification meeting will be held.

Scope: Appointment of a service provider for the Outcomes-Based Youth and Homeless Employment and Transition Programme. Key requirements: Deliver employment-related projects targeting vulnerable homeless youth, with sustained employment outcomes of 6–12 months and a minimum of 50 participants per project. Bidders must recruit at least 60% (180) beneficiaries from existing municipal shelters (see Annexures B1 & B2 for demographics). Provide temporary accommodation/shelters for selected beneficiaries during rehabilitation and readiness periods. Submit an outcomes-based input-cost model aligned with project methodology, including sensitivity testing for success scenarios, cost per scenario, and risk profiles. Include a value-based statement outlining project cost-benefits. Methodology must cover: Identification & Recruitment Model, Psycho-social Interventions Model, Employment Pathways (linkage to real job opportunities), Risk Identification Matrix, and Risk Mitigation Strategies.

Bidders must submit an end-to-end Intervention Model aligned with project methodology, including: Identification & Recruitment Model, Psycho-social Interventions Model, Employment Pathways (linkage to real job opportunities), Risk Identification Matrix, and Risk Mitigation Strategies. Methodology must be robust, flexible to accommodate changes, and demonstrate a clear understanding of project objectives. Scoring: 0 (no response), 40 (unlikely to satisfy objectives), 70 (tailored to objectives), 90 (flexible and risk-aware), 100 (innovative and efficient). Additionally, submit an outcomes-based input-cost model with sensitivity testing for success scenarios, cost per scenario, and risk profiles per implementation stage.

Tenderer’s Experience: Delivery of employment-related projects targeting vulnerable homeless youth with sustained employment outcomes (6–12 months) and a minimum of 50 participants per project. Scoring: 0 (no submission), 40 (2–3 projects in past 10 years), 70 (4–5 projects), 90 (6–7 projects), 100 (8+ projects). Key Personnel: Evidence of relevant experience and qualifications must be provided. Joint Ventures must submit a Power of Attorney signed by all partners. Companies must include a Resolution of the Board.

Pricing must be submitted in ZAR, nett after discounts, with VAT quoted separately. Use the Official Tender Form; deviations will disqualify the bid. Submit firm prices for each 12-month period, free from fluctuations. Bill of Quantities/Schedule of Rates/Activities is in Section 8 of the tender document. Disbursement Schedule: % CAP on Drawdown must match points claimed under Functionality. Inconsistencies will disqualify the bid. Estimated quantities are for information only; the Supplier must meet actual Municipality requirements.

Pricing must be in South African Rand (ZAR), nett after discounts, with VAT quoted separately. Submit firm prices for each 12-month period, free from fluctuations. Pricing structure must align with the Official Tender Form; deviations will disqualify the bid. Disbursement Schedule: Points claimed under Functionality must match the % CAP on Drawdown in the Pricing Schedule; inconsistencies will disqualify the bid. Scoring thresholds for drawdown: 0% before Outcome 1 (Signed Employment Contract) and ≤40% before Outcome 2 (Sustained Employment) = 100 points; 1–9% before Outcome 1 and ≤40% before Outcome 2 = 90 points; 10–14% before Outcome 1 and ≤40% before Outcome 2 = 70 points; 15–20% before Outcome 1 and ≤40% before Outcome 2 = 40 points. Financial Capacity: Demonstrate ability to pre-finance 300 outcomes with minimal drawdown. Evidence required: Audited Financial Statements, liquidity ratios, working capital availability, cash/cash equivalents, fund commitment letters, or credit facilities. Coverage ratios: 2.5x total cost = 100 points; 1.5x = 90 points; 1x = 70 points; 20–40% Loss Absorption Ratio = 40 points. Payment terms: Municipality reserves the right to verify financial standing. Factoring arrangements are not accepted.

Mandatory: Registration on the National Treasury Central Supplier Database (CSD) as a service provider (MAAA number required). Joint Ventures: Each party must be individually registered. Tax Compliance: Submit a valid Tax Compliance Status PIN (TCS PIN) or original Tax Clearance Certificate for each entity (including JV partners). Municipal Fees: Declaration of fully paid fees or acknowledgement of debt agreements (include account numbers). Occupational Health and Safety (OHS) Act: Submit a signed declaration of compliance. Municipal Bidding Documents (MBD): MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million, if applicable), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination). Additional: Declaration of VAT registration (if applicable), Declaration of Municipal Fees, and Proof of Authority to Sign. Regulation 44: Persons in the service of the state (or entities with directors/shareholders in state service) are disqualified. B-BBEE: Minimum Level 2 required for Joint Ventures submitting B-BBEE certificates. Non-compliance with any mandatory requirement will disqualify the tender.

Compliance with the Occupational Health and Safety Act (OHS Act) and relevant regulations is mandatory. Bidders must submit a signed Declaration with respect to the OHS Act, including an undertaking to comply with all health and safety measures. A documented Health and Safety Plan must be provided and is subject to approval by the Municipality. Bidders are liable for penalties for non-compliance. Proof of compliance may be required during contract execution.

Contract governed by Standard Conditions of Tender (Goods/Services), Special Conditions of Tender (SCT), General Conditions of Contract (GCC, NT Circular 52: July 2010), Special Conditions of Contract (SCC), Occupational Health and Safety Act, and eThekwini Code of Conduct. Municipality reserves the right to: accept the lowest or any tender, accept part or whole of a tender, place orders based on price/availability, and cancel the tender process at any time without liability. Tender validity: 120 days from opening, extendable to 12 months. Payment: Only to the Supplier; factoring arrangements not accepted. Breach of contract or fraudulent claims may result in disqualification, contract termination, damages, or criminal prosecution. Appeals must be lodged within 14 days with a non-refundable fee of R6,131.00.

Functionality threshold: Minimum 70 points required. Criteria and weights: Tenderer’s Experience (30 points), Proposed Methodology (20 points), Disbursement Schedule (20 points), Financial Capacity (30 points). Scoring levels: 0 (no response), 40 (poor), 70 (satisfactory), 90 (good), 100 (excellent). Price evaluation uses 80/20 or 90/10 preference system based on total tender value. Preference points for CSI: Longitudinal Research (12 or 6 points) and Bursaries (8 or 4 points). Total Evaluation Points (TEV) = Price Points + Preference Points.