Provide personal protective equipment and uniforms, as and when required, to ...

Review and propose amendments to draft Service Level Indicators (SLIs) with tracked changes and explanations.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

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Demonstrate adequate resources, systems, and transparency; avoid conflicts of interest and corrupt practices.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Sub-contractors (if used) remain the bidder’s responsibility and must comply with all bid conditions.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Closing date: 17 June 2026 at 11:00.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Bidder bears all costs for bid preparation, submission, presentation, and participation in the bid process. SANBI will not compensate for any costs, expenses, or losses incurred. Payment terms and pricing format are not specified in the provided document; refer to the full bid pack for details. SANBI may terminate or suspend the contract if funds become unavailable, with payment for services rendered up to the termination date. Bidder indemnifies SANBI for any costs or damages resulting from breach of bid conditions.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Submit one (1) sealed envelope containing original bid documents (technical and financial proposals) + one (1) USB with identical electronic copies. Label both with Bid Number (SANBI: G574/2026) and Bidder’s Name. Submission options: (1) Hand-deliver to Biodiversity Centre, Pretoria National Botanical Garden, 2 Cussonia Avenue, Brummeria, Pretoria (08:00–16:00), or (2) Post to Deputy Director: Supply Chain Management, SANBI, Private Bag X101, Silverton, 0184. Emailed or faxed submissions are NOT accepted. Late submissions are disqualified. Mandatory: Signed compulsory briefing session attendance certificate. Failure to submit in the prescribed manner (e.g., missing envelope/USB, incorrect labeling) = disqualification. Non-mandatory documents (e.g., company profile, financials, track record) if missing = non-responsive (not disqualified but evaluated as incomplete).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Firm pricing only (non-firm prices disqualified). Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Submit pricing in Annexure B for all line items in Annexure A. Separate pricing schedules required for different delivery points if applicable. Offer valid for 120 days from closing date. Delivery costs must be included in bid price. Payment terms: Not specified. Contract period: 5 years with fixed pricing (no escalations or ad hoc costs).

Threshold: 120 days

Why it matters: The source says this applies after appointment and concerns contract delivery.

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Supply branded PPE and uniforms to 5 SANBI botanical gardens (Harold Porter, Karoo Desert, Kirstenbosch, Kwelera, Hantam) for 5 years. Items include: Overalls (emerald green, grey, denim), safety boots, orthopaedic shoes, T-shirts, golf shirts, garden gloves, hats (wide-brimmed, bush, peak caps), skirts, shirts, trousers, jackets, chinos, cargo pants/shorts, chainsaw pants, antivibration gloves, helmets with visors, safety goggles, ear muffs, waders, gumboots, rainsuits, disposable overalls, earplugs, dust masks, respirators (with filter cartridges), beanies, welding PPE (aprons, jackets, headshields, gloves, glasses), firefighting PPE (hoods, gloves, flame-retardant overalls, helmets, goggles), denim aprons, rubber gloves (household, latex/nitrile), conti jackets, bush shirts, safety glasses, security gear (jackets, boots, combat trousers/shirts/belts), elbow-length leather gloves, cut-resistant gloves, premium latex-coated gloves. Specifications: SABS-approved where applicable (e.g., safety boots, overalls), embroidered SANBI logo, size ranges provided (e.g., 77-147 for overalls, 3-12 for boots). Delivery: Multi-province (Western Cape, Eastern Cape, Northern Cape). Must include: Textile data sheets for all items, warranties (applicable SANS/ISO compliance), OH&S risk management plans. Pricing: Fixed for 5 years (includes VAT, transport, all costs).

Threshold: 5 years

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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SANBI reserves the right to disqualify bids for non-compliance, misrepresentation, or fraud.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Scope: Supply of personal protective equipment (PPE) and uniforms to SANBI’s national botanical gardens (Harold Porter, Karoo Desert, Kirstenbosch, Kwelera, Hantam) for a period of 5 years, as and when required. Key requirements: Bidder must review, comment on, and propose amendments to draft Service Level Indicators (SLIs) or Milestones, with explanations and tracked changes for clarity. SANBI may modify SLIs/Milestones during negotiations. Final Service Level Agreement (SLA) will be concluded post-award. Bidder must: Demonstrate adequate resources, procedures, and technological systems for service delivery; act transparently, avoid conflicts of interest, and prioritize SANBI’s needs; ensure sub-contractors (if used) comply with all bid conditions. SANBI may conduct site inspections or product evaluations to verify quality.

Threshold: 5 years

Why it matters: The source says this applies after appointment and concerns contract delivery.

No source document identifier is stored for this item.

Submit signed General Conditions of Contract, SBD1, Technical Response (with declarations), proposed SLA amendments, Tax Clearance Certificate, CSD proof, and B-BBEE certificate.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Submit the following returnable documents with your bid: Signed General Conditions of Contract, duly completed and signed Bid Cover Letter (SBD1), Technical Response including declarations as per Section 4 (honesty, fairness, resource adequacy, conflict of interest avoidance, statutory compliance, transparency, confidentiality), Proposed amendments to Service Level Indicators (SLA) or Milestones (if any) with explanations and tracked changes, Tax Clearance Certificate, CSD registration proof, B-BBEE certificate. Ensure all documents are prepared at your own cost. SANBI reserves the right to disqualify bids for non-compliance, misrepresentation, conflict of interest, collusive practices, or fraud. Bids must be submitted by the closing date; late submissions will not be accepted.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Evaluation is based on compliance with mandatory requirements: Tax compliance (valid Tax Clearance Certificate), CSD registration, B-BBEE certificate, no listing on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers, no history of corrupt practices (collusion, bribery, fraud), submission of required declarations, and acceptance of Special Conditions of Contract as minimum terms. SANBI reserves the right to award to a bidder that did not score the highest points (per PPPFA Act), negotiate with preferred bidders, accept partial tenders, or award to multiple bidders based on size or geographic considerations. Misrepresentation in the tender may lead to contract termination and claims by SANBI.

Threshold: minimum terms

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Mandatory compliance: Valid Tax Clearance Certificate (non-compliance at any stage may result in award withdrawal or contract cancellation), registration on the Central Supplier Database (CSD), valid B-BBEE certificate. Bidders must not be listed on the Register of Tender Defaulters or National Treasury’s List of Restricted Suppliers. Must declare no access to SANBI proprietary information or unfair advantages. Must comply with all statutory and common law requirements. Sub-contractors remain the bidder’s responsibility. Bidder must confirm adherence to ethical standards, including no fraud, forgery, or corrupt practices.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Two-stage evaluation: (1) Functionality (minimum 70/100 required to proceed): Company experience (20 pts: >10 yrs=20, 5-10 yrs=15, 3-5 yrs=10, 1-3 yrs=5, <1 yr=0), Team capabilities (20 pts: Contract Manager >6 yrs=10, 3-6 yrs=6, 1-3 yrs=3, <1 yr=0; Salesperson >6 yrs=10, 3-6 yrs=6, 1-3 yrs=3, <1 yr=0), Track record (20 pts: >5 references=20, 3-5=15, 1-2=8, none=0), Financial capability (25 pts: Audited financials >2 yrs=15, 1-2 yrs=12, <1 yr=8, unsigned=5, none=0; Bank rating code A=10, B=8, C=6, D=4, E=2, none=0), Implementation plan (15 pts: Comprehensive=15, 4/5 requirements=12, 3/5=8, <3=5, none=0). (2) Price (80 pts) + Specific Goals (20 pts: B-BBEE Black Ownership=10, Female Ownership=10). Preferential Procurement Regulations 2022 (80/20 system) apply. Disqualification: State employees, directors/members in state service, tender defaulters, or restricted suppliers. Foreign suppliers must meet RSA tax liability criteria if applicable.

Threshold: minimum 70/100 required to proceed): Company experience (20 pts: >10

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

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Mandatory: CSD registration report, valid COIDA Letter of Good Standing (from Department of Labour), completed/signed SBD forms (SBD3.1, SBD4, SBD6.1, SBD7), Liability Insurance Cover (valid for contract duration), Tax Compliance Status (TCS) PIN or CSD number (if no TCS PIN). B-BBEE: Submit B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) to qualify for preference points (Black Ownership=10, Female Ownership=10). Foreign suppliers: Must disclose RSA residency/branch/permanent establishment status; if none, no SARS TCS PIN required. Disqualification: State employees, companies with state-employed directors/members, tender defaulters, or restricted suppliers. Proof of authority (e.g., company resolution) required for bid signing. Consortia/JVs: Each party must submit separate TCS/CSD documentation.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.