This tender has been awarded to PRIME AFRICAN SECURITY for R 4 643 658 12.
AwardedSANBI:G577/2026
Award Information
Award Value
R 4 643 658 12
Winning Supplier
PRIME AFRICAN SECURITY
Type: EME
Services: Functional (including Cleaning and Security Services)
The appointment of a service provider to provide security guarding services for the south african national biodiversity institute (sanbi) at kwazulu natal national botanical garden for a period of three (3) years.
The appointment of a service provider to provide security guarding services for the south african national biodiversity institute (sanbi) at kwazulu natal national botanical garden for a period of three (3) years.
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Sanbi seeks a qualified security service provider to deliver 24-hour guarding services at the kwazulu-natal national botanical garden for three years, covering access control, patrol operations, emergency response, and visitor management across the landscaped garden, offices, and ancillary facilities. Bidders must be psira-registered security companies with an operational base in kwazulu-natal and must comply with all regulatory requirements including tax compliance, coida, liability insurance, and b-bbee verification.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentToR for Guarding Services for the KZNNBG TS..pdfReview complete
Description
Award analysis coverage
0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
40 sourced criteria
financial capacity
11 sourced criteria
pricing
2 sourced criteria
compliance returnables
60 sourced criteria
evaluation
39 sourced criteria
experience
8 sourced criteria
personnel
8 sourced criteria
equipment capacity
2 sourced criteria
delivery contract
16 sourced criteria
equity registrations
1 sourced criteria
What the buyer was looking for
1Mandatory requirement
KZN Presence: Bidders must submit proof of an operating office/business in KwaZulu-Natal (municipal account, lease agreement, or similar dated within 3 months).
Threshold: 3 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: ToR for Guarding Services for the KZNNBG TS..pdf
Additional security officers may be required for special events; bidders must state availability and required notice period.
Important Dates
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Closing date & time: 10 July 2026 at 11:00 hrs.
Compulsory site briefing: 22 June 2026 at 10:00 hrs, Curio Shop, 2 Zwartkops Road, Prestbury, Pietermaritzburg (attendance mandatory; health‑safety protocols apply).
Enquiry cut‑off: 25 June 2026 at 12:00 hrs (answers posted on SANBI tender webpage).
Briefing Session
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Compulsory briefing on 22 June 2026 at the Curio Shop, 2 Zwartkops Road, Prestbury, Pietermaritzburg – start 10:00 hrs; health‑safety protocols mandatory.
Contact Information
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Submit ONE sealed envelope containing BOTH the technical and financial proposals, clearly marked with Bid Number SANBI:G577/2026 and the bidder’s name.
Include ONE electronic copy on a USB drive with the same documents.
Delivery options: deposit the envelope in the bid box at Biodiversity Centre, 2 Cussonia Avenue, Pretoria (08:00‑16:00) OR mail to Deputy Director – SCM, SANBI, Private Bag X101, Silverton, 0184.
Late submissions will be rejected.
All mandatory documents listed in Section 5.1 (CSD registration, valid PSIRA certificates, ICASA licence, proof of KZN address, fee structure, COIDA letter, H&S policy, liability insurance, signed SBD forms, briefing‑session certificate) must be included; omission results in automatic disqualification.
Returnable Documents
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Non‑mandatory but required for evaluation (Section 5.2): company profile, audited financial statements, CVs of manager and supervisors, optional ISO 9001, client list, five reference letters, training & skills plan, operational capacity evidence, two‑way radio/PTT test plan.
Evaluation Criteria
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Stage 1 – Functionality (weight 80 pts):
Company experience (30 pts) – ≥9 years = 10 pts; 6‑9 years = 7 pts; 3‑6 years = 5 pts.
Track record (10 pts) – number of past clients.
Reference letters (10 pts) – minimum five, at least three from different organisations.
Stage 2 – Price & Specific Goals (weight 20 pts):
Price points calculated using the 80/20 preference system (max 80 pts for price).
Specific goals – Black ownership (10 pts) and Female ownership (10 pts).
Disqualification triggers: failure to provide mandatory documents, non‑compliance with tax/PSIRA requirements, or inclusion in the Register of Tender Defaulters.
Technical Specifications
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Scope of work:
Provide 24 hour security guarding for KZN National Botanical Garden for three (3) years.
Guarding of landscaped garden, offices, staff house, restaurant, parking and all ancillary areas.
Access‑control at all gates, vehicle‑management system and visitor‑management system.
Patrol tracking system with electronic clocking (18 points) and incident/occurrence book.
Participation in the Emergency Response Team (ERT) and provision of written incident reports.
Staff requirements:
Minimum Grade C security officers (PSIRA) as per table – boom‑gate, ticket‑officer, education officer.
Language: fluent English + at least one other official language.
Mandatory site induction and emergency‑plan training before deployment.
Equipment (provider’s responsibility): smartphone with data, two‑way radios (base + handheld), GPS/clocking tags, panic buttons, rechargeable torches, tasers, pepper spray, hand‑cuffs, notebooks, breath‑analyser, visitor‑management system compatible with ID discs and licences.
Supervision & reporting:
Minimum one daytime supervisory visit and two night visits per shift, recorded in the occurrence book.
Immediate response to any security incident or emergency.
SANBI responsibilities – maintenance of guard houses, gate remotes, keys and weekend duty instructions.
Methodology
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Two‑way radio test – supervisor’s vehicle radio from one location and handheld radio at the entrance; test results must be submitted for bid evaluation.
Experience & Qualifications
Source: ToR for Guarding Services for the KZNNBG TS..pdf
Personnel qualifications:
Site/Project Manager – minimum 6 years relevant security experience (≥6 years = 10 pts, 4‑6 years = 7 pts).
Supervisors – minimum 6 years relevant experience; provide CVs and certified ID copies.
All officers – valid PSIRA Grade C registration, South African citizenship, clean criminal record.
Submit certified copies of identity documents, driver’s licences and any competency certificates.
Training & Skills Development Plan must cover PSIRA code of conduct and access‑control procedures and be time‑bound.
Quality Management
Source: ToR for Guarding Services for the KZNNBG TS..pdf
Provide for evaluation:
Company profile (mission, management structure, staff supervision plan).
Latest audited financial statements.
CVs of Site/Project Manager and at least two supervisors.
Optional SABS ISO 9001 certificate.
Track record of past clients with contract values and durations.
Minimum five reference letters (official letterhead, signed, with contact details); at least three from different organisations.
Detailed training and skills development plan with timeframes.
Evidence of operational capacity (control room, vehicles, communication equipment, two‑way radio/PTT test results).
All documents must be authentic; SANBI may request additional proof.
Pricing Schedule
Source: ToR for Guarding Services for the KZNNBG TS..pdf
Pricing schedule must include a 9 % annual wage increase for years 2‑5 (bidding purpose only) and be submitted on Annexure D.
Financial Requirements
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
All prices must be firm (no exchange‑rate clauses) and inclusive of all taxes.
Submit the pricing schedule on Annexure D; price validity – 120 days from the closing date.
Apply the minimum sectorial wage rates prescribed by PSIRA for year 1; show a 9 % annual increase for years 2‑5 (bidding purpose only).
Liability insurance – minimum R5 million per claim, covering the company and its employees, in force for the whole contract period.
Include a detailed fee/cost breakdown and indicate availability and notice period for additional staff for special events.
Non‑firm prices will be rejected.
Compliance Requirements
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Tax compliance – provide a valid SARS TCS PIN or, if unavailable, a current CSD registration number and/or TCS certificate.
PSIRA – valid registration certificate for the company and for each owner/manager (Grade C security officers).
ICASA – valid licence or contract with an authorised PTT provider covering the KZN site.
CSD – up‑to‑date Central Supplier Database registration report.
COIDA – current letter of good standing from the Compensation Commissioner (Dept of Labour).
B‑BBEE – verified B‑BBEE status level and supporting sworn affidavit or verification certificate (required for preference points).
OHSA – current health & safety policy, training plan and on‑site H&S file (becomes SANBI property at contract end).
Environmental – compliance with NEMA and Waste Act; relevant documentation must be available for inspection.
No directors, shareholders or partners may be persons in the service of the State; any such involvement leads to disqualification.
All documents must be signed, dated and on official letterhead; false information results in bid rejection.
B-BBEE Requirements
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
Specific goals – Black ownership (10 pts) and Female ownership (10 pts); total 20 pts.
Health & Safety
Source: ToR for Guarding Services for the KZNNBG TS..pdf
Compliance obligations:
OHSA – maintain an up‑to‑date health & safety file on site (becomes SANBI property at contract end).
All staff must complete site induction and emergency‑plan training within the first week; registers must be kept.
COIDA – provide a current compliance letter from the Compensation Commissioner.
Supply appropriate PPE and safety equipment for all personnel.
Report any incident to SANBI within 24 hours and implement remedial actions.
Respond to SANBI health & safety notices within stipulated timeframes.
Environmental
Source: ToR for Guarding Services for the KZNNBG TS..pdf
NEMA compliance – any required environmental impact assessments must be kept on site.
All environmental and sustainability documentation must be available for SANBI inspection.
Contractual Terms
Source: ToR for Guarding Services for the KZNNBG TS..pdf
A Service Level Agreement (SLA) must be signed; monthly compliance meetings are required, with additional quarterly meetings as needed.
Requirements
Source: ToR for Guarding Services for the KZNNBG TS..pdf (TENDER)
All security officers must be able to read, write and communicate effectively in English.
Section
Source: ToR for Guarding Services for the KZNNBG TS..pdf
Evaluation is conducted in two stages: Stage 1 – functionality (experience, track record, references); Stage 2 – price and specific B‑BBEE goals as per the 80/20 preference point system.
DocumentSpecial Conditions of a Contract.pdfReview complete
Submission Guidelines
Source: Special Conditions of a Contract.pdf (TENDER)
Submit the General Conditions of Contract, duly signed by an authorised representative, with your bid.
Award is conditional on accepting the Special Conditions of Contract as minimum terms.
Upon award, a Service Level Agreement (SLA) or Standard Independent Contractor Agreement will be concluded, based on draft Service Level Indicators (SLIs) in the tender pack.
Review draft SLIs/Milestones: comment, explain amendments, and use track changes or a distinct colour for visibility.
SANBI may accept or reject proposed amendments to SLIs/Milestones at its discretion.
SANBI reserves the right to cancel or terminate the tender process at any stage, including post-closing, post-evaluation, or post-award notification.
Awards may be split among multiple bidders based on size or geographic considerations.
Disqualification risk: collusive tendering, anti-competitive conduct, or collusion with other bidders.
On the bid cover letter (SBD1), declare that you did not access SANBI proprietary information that could unfairly advantage your bid.
Evaluation Criteria
Source: Special Conditions of a Contract.pdf (TENDER)
Mandatory requirements:
Valid Tax Clearance Certificate and successful Central Supplier Database (CSD) verification.
No listing on National Treasury’s Register of Tender Defaulters or Restricted Suppliers.
No history of fraud, forgery, collusive tendering, or anti-competitive conduct.
No conflicts of interest with SANBI or other government entities.
No offering or acceptance of gifts, gratuities, or inducements to SANBI or government representatives.
Technical requirements:
Demonstrated capability to provide security guarding services.
Adequate resources, procedures, and technological systems for service delivery.
Willingness to enter into a Service Level Agreement (SLA) with SANBI.
SANBI reserves the right to:
Award to a bidder that did not score the highest points, per PPPFA section 2(1)(f).
Negotiate with preferred bidders on terms, including price.
Conduct site inspections or product evaluations to verify service quality.
Correct errors in bid documents or the tender process at any stage.
Technical Specifications
Source: Special Conditions of a Contract.pdf (TENDER)
In case of conflict between your proposal and the final Service Level Agreement (SLA), the SLA will prevail.
SANBI may:
Award to a non-highest-scoring bidder (PPPFA section 2(1)(f)).
Negotiate with preferred bidders.
Accept partial tenders.
Conduct site inspections or evaluations pre- or post-adjudication.
Correct mistakes in bid documents or process at any stage.
Quality Management
Source: Special Conditions of a Contract.pdf
SANBI may conduct site inspections or product evaluations to verify the nature and quality of services offered, pre- or post-adjudication.
Compliance Requirements
Source: Special Conditions of a Contract.pdf (TENDER)
Tax compliance:
Valid Tax Clearance Certificate and CSD verification are mandatory for award.
SANBI may withdraw an award or cancel the contract if the bidder was non-compliant at award, submitted a fraudulent certificate, or fails CSD verification.
Bidder must remain tax compliant for the entire contract duration.
Blacklisting:
No award to bidders listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers.
SANBI may withdraw an award or cancel the contract if the bidder is blacklisted at any time.
Declarations (Technical Response):
Act honestly, fairly, with due skill, care, and diligence in SANBI’s interests.
Maintain effective resources, procedures, and technological systems for service delivery.
Act with circumspection and fairness in conflicts of interest.
Comply with all applicable statutory and common law requirements.
Disclose material information, including actual or potential conflicts of interest.
Avoid fraudulent or misleading advertising, canvassing, or marketing.
Conduct business transparently, prioritising SANBI’s interests.
Do not use or disclose SANBI information without written consent.
Confidentiality:
Do not disclose bid or tender information except for preparing your submission.
Return all SANBI documents (including copies) upon request.
Obtain SANBI’s written approval before releasing any bid-related information.
Failure to comply may result in disqualification and civil action.
Proprietary information:
Declare on the bid cover letter (SBD1) that you did not access SANBI proprietary information.
Indemnity:
Bidder indemnifies SANBI for costs or damages resulting from breach of bid conditions.
Governing law:
South African law applies; bidders submit to the exclusive jurisdiction of South African courts.
Sub-contractors:
Bidders are responsible for ensuring their personnel and sub-contractors comply with all bid terms.
SANBI is not liable for losses or damages caused by sub-contractors.
Costs:
Bidders bear all costs of preparing, submitting, and presenting their tender.
SANBI is not liable for any bidder costs, expenses, or losses.
Appeals:
Bidders may appeal within 10 working days from the award date.
Funds availability:
SANBI may terminate or suspend the contract if funds become unavailable.
Successful bidder must stop services and minimise expenditure but will be paid for services delivered up to the cancellation/suspension date.
Contractual Terms
Source: Special Conditions of a Contract.pdf
Indemnity: Bidder must indemnify and hold SANBI harmless for costs or damages resulting from breach of bid conditions.
Precedence: This document prevails over any briefing session information unless expressly amended in writing.
Risk and cost: Bidders participate at their own risk and cost; SANBI is not liable for any bidder costs, expenses, or losses.
Tax compliance: Mandatory for award. SANBI may withdraw the award or cancel the contract if the bidder was non-compliant at award, submitted a fraudulent Tax Clearance Certificate, or fails CSD verification. Bidder must remain tax compliant for the full contract term.
Blacklisting: No award to bidders on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers. SANBI may withdraw the award or cancel the contract if blacklisted at any time.
Governing law: South African law applies; bidders submit to the exclusive jurisdiction of South African courts.
Sub-contractors: Bidders are responsible for ensuring their personnel and sub-contractors comply with all bid terms. SANBI is not liable for losses or damages caused by sub-contractors.
Confidentiality: No bid or tender information may be disclosed except for preparing a submission. All SANBI documents remain proprietary and must be returned upon request. Written approval is required before releasing any bid-related information; failure may result in disqualification and civil action.
Proprietary information: Declare on the bid cover letter (SBD1) that you did not access SANBI proprietary information.
Funds availability: SANBI may terminate or suspend the contract if funds are no longer available. The successful bidder must stop services and minimise expenditure but will be paid for services delivered up to the cancellation/suspension date.
Appeals: Bidders may appeal within 10 working days from the award date.
Contract incorporation: Tender terms are incorporated by reference into the contract. Misrepresentations may lead to service termination and claims by SANBI.
Costs: Bidders bear all costs of preparing, submitting, and presenting their tender.
Special Conditions
Source: Special Conditions of a Contract.pdf (TENDER)
Award is conditional on the bidder accepting the Special Conditions of Contract as minimum terms and submitting the General Conditions of Contract, duly signed by an authorised representative.
Upon award, a Service Level Agreement (SLA) or Standard Independent Contractor Agreement will be concluded, based on draft Service Level Indicators (SLIs) in the tender pack.
SANBI reserves the right to vary draft SLIs/Milestones during negotiations.
Bidders must:
Comment on draft SLIs/Milestones.
Explain each comment or amendment.
Use track changes or a distinct colour for all proposed changes.
SANBI reserves the right to accept or reject any bidder-proposed amendments to SLIs/Milestones.
SANBI may cancel or terminate the tender process at any stage, including after the closing date, presentations, evaluation, or notification of preferred bidders.
Awards may be split among multiple bidders based on size or geographic considerations.
Disqualification risk: collusive tendering, anti-competitive conduct, or collusion with other bidders.
On the bid cover letter (SBD1), declare that you did not access SANBI proprietary information that could unfairly advantage your bid.
Section
Source: Special Conditions of a Contract.pdf
SANBI reserves the right to award to a bidder that did not score the highest points, in accordance with PPPFA section 2(1)(f).
SANBI may negotiate with preferred bidders on terms, including price, without extending the same opportunity to others.
SANBI may conduct site inspections, product evaluations, or explanatory meetings to verify service quality, pre- or post-adjudication.
SANBI may correct errors in bid documents or the tender process at any stage.
SANBI may cancel or terminate the tender process at any stage, including after the closing date, presentations, or evaluation.
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Additional security officers may be required for special events; bidders must state availability and required notice period.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
26Inferred operational need
Award is conditional on the bidder accepting the Special Conditions of Contract as minimum terms and submitting the General Conditions of Contract, duly signed by an authorised representative.
Threshold: minimum terms and submitting the General Conditions of Contract
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Mandatory requirement
Mandatory Documentation: CSD registration report, valid ICASA licence or PTT contract, COIDA letter of good standing, health and safety policy, R5 million minimum liability insurance, and signed SBD forms must all be submitted.
Threshold: minimum liability insurance
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
42Inferred operational need
Latest audited financial statements.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
43Mandatory requirement
Non‑mandatory but required for evaluation (Section 5.2): company profile, audited financial statements, CVs of manager and supervisors, optional ISO 9001, client list, five reference letters, training & skills plan, operational capacity evidence, two‑way radio/PTT test plan.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
44Inferred operational need
Submit ONE sealed envelope containing BOTH the technical and financial proposals, clearly marked with Bid Number SANBI:G577/2026 and the bidder’s name.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
52Mandatory requirement
Pricing: All prices must be firm and inclusive of taxes; minimum PSIRA sectoral wage rates apply for year 1 with a 9% annual increase for bidding purposes; price validity is 120 days.
Threshold: minimum PSIRA sectoral wage rates apply for year 1 with a 9% annual
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
53Mandatory requirement
Pricing schedule must include a 9 % annual wage increase for years 2‑5 (bidding purpose only) and be submitted on Annexure D.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
54Mandatory requirement
Compulsory Site Briefing: Attendance at the 22 June 2026 session at KZN National Botanical Garden's Curio Shop is mandatory; a signed certificate must accompany the bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
55Inferred operational need
Optional SABS ISO 9001 certificate.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
71Inferred operational need
Upon award, a Service Level Agreement (SLA) or Standard Independent Contractor Agreement will be concluded, based on draft Service Level Indicators (SLIs) in the tender pack.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
72Inferred operational need
Awards may be split among multiple bidders based on size or geographic considerations.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
73Inferred operational need
Disqualification risk: collusive tendering, anti-competitive conduct, or collusion with other bidders.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
74Inferred operational need
On the bid cover letter (SBD1), declare that you did not access SANBI proprietary information that could unfairly advantage your bid.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
75Inferred operational need
Act honestly, fairly, with due skill, care, and diligence in SANBI’s interests.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
76Inferred operational need
Act with circumspection and fairness in conflicts of interest.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
77Inferred operational need
Comply with all applicable statutory and common law requirements.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
78Inferred operational need
Disclose material information, including actual or potential conflicts of interest.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
79Inferred operational need
Avoid fraudulent or misleading advertising, canvassing, or marketing.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
80Inferred operational need
Conduct business transparently, prioritising SANBI’s interests.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
87Inferred operational need
SANBI may withdraw an award or cancel the contract if the bidder was non-compliant at award, submitted a fraudulent certificate, or fails CSD verification.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
114Inferred operational need
Evaluation: 80/20 preference point system applies; 80 points for functionality (company experience, track record, reference letters) and 20 points for price and specific goals (black and female ownership).
Threshold: 80 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
115Delivery obligation
Contract Period: Three-year contract with quarterly performance evaluations and annual reviews; 24-hour coverage required with 12-hour shifts (summer/winter variations).
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
116Scored criterion
Evaluation is conducted in two stages: Stage 1 – functionality (experience, track record, references); Stage 2 – price and specific B‑BBEE goals as per the 80/20 preference point system.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
118Mandatory requirement
Two‑way radio test – supervisor’s vehicle radio from one location and handheld radio at the entrance; test results must be submitted for bid evaluation.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Disqualification triggers: failure to provide mandatory documents, non‑compliance with tax/PSIRA requirements, or inclusion in the Register of Tender Defaulters.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
135Inferred operational need
SANBI may cancel or terminate the tender process at any stage, including after the closing date, presentations, evaluation, or notification of preferred bidders.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
153Mandatory requirement
PSIRA Registration: Valid company and owner/manager PSIRA registration certificates required; Grade C security officers with minimum 3 years' experience must be deployed.
Threshold: minimum 3 years' experience must be deployed
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
154Inferred operational need
Track record of past clients with contract values and durations.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
167Inferred operational need
Sub-contractors: Bidders are responsible for ensuring their personnel and sub-contractors comply with all bid terms. SANBI is not liable for losses or damages caused by sub-contractors.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
172Inferred operational need
Delivery options: deposit the envelope in the bid box at Biodiversity Centre, 2 Cussonia Avenue, Pretoria (08:00‑16:00) OR mail to Deputy Director – SCM, SANBI, Private Bag X101, Silverton, 0184.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
176Mandatory requirement
Tax compliance: Mandatory for award. SANBI may withdraw the award or cancel the contract if the bidder was non-compliant at award, submitted a fraudulent Tax Clearance Certificate, or fails CSD verification. Bidder must remain tax compliant for the full contract term.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
177Inferred operational need
Blacklisting: No award to bidders on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers. SANBI may withdraw the award or cancel the contract if blacklisted at any time.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
179Mandatory requirement
Confidentiality: No bid or tender information may be disclosed except for preparing a submission. All SANBI documents remain proprietary and must be returned upon request. Written approval is required before releasing any bid-related information; failure may result in disqualification and civil action.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PRIME AFRICAN SECURITY.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
181Delivery obligation
Funds availability: SANBI may terminate or suspend the contract if funds are no longer available. The successful bidder must stop services and minimise expenditure but will be paid for services delivered up to the cancellation/suspension date.
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
183Inferred operational need
Contract incorporation: Tender terms are incorporated by reference into the contract. Misrepresentations may lead to service termination and claims by SANBI.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
185Inferred operational need
Maintain effective resources, procedures, and technological systems for service delivery.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PRIME AFRICAN SECURITY as appointed for this tender. Recorded contract value: 4643658.12 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF SERVICE PROVIDER(S) FOR THE SUPPLY AND INSTALLATION OF QUEUE MANAGEMENT SYSTEM INFRASTRUCTURE FOR SASSA LOCAL OFFICES AT KZNSASSA:08-25-ICT-KZN