Awarded Tender: Sanbi northern cape request for bid on PPE and uniforms

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

This tender invites bids for the supply of personal protective equipment (PPE) and uniforms on an as-needed basis to six of sanbi’s national botanical gardens across south africa for a five-year period. The contract requires compliance with strict ethical, legal, and service-level standards, including tax compliance and adherence to anti-corruption regulations.

AI Document AnalysisMethodology2 documents

Document being processed

Review in progress

The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Documents being finalised: Special Conditions of a Contract.pdf, SANBI G575 2026.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentSpecial Conditions of a Contract.pdfCompliance review in progress

Award analysis coverage

0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

2 sourced criteria

financial capacity

11 sourced criteria

pricing

Source analysis requires completion or review

compliance returnables

22 sourced criteria

evaluation

10 sourced criteria

experience

1 sourced criteria

personnel

Source analysis requires completion or review

equipment capacity

3 sourced criteria

delivery contract

3 sourced criteria

equity registrations

3 sourced criteria

What the buyer was looking for

1Inferred operational need

Key items: Overalls (emerald green, grey, denim), safety boots, orthopaedic safety shoes, T-shirts, golf shirts, gloves, hats, trousers, shirts, jerseys, jackets, chinos, cargo pants/shorts, peak caps, chainsaw pants, anti-vibration gloves, helmets, goggles, ear muffs, waders, gumboots, rainsuits, disposable overalls, earplugs, dust masks, respirators, beanies, welding PPE, firefighting PPE, security wear, and more. Full list and specifications in Annexure A.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Source: SANBI G575 2026.pdf · technical_specifications

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

DocumentSANBI G575 2026.pdfCompliance review in progress

Important Dates

Source: SANBI G575 2026.pdf

Closing date and time: 19 June 2026 at 11:00.
Compulsory briefing session: 02 June 2026 at 10:00 via Microsoft Teams (link: https://teams.microsoft.com/meet/399874941380076?p=5MEzKZcDh9b60xMrbr). Attendance is mandatory; failure to attend disqualifies.
Clarification deadline: Questions must be submitted before 09 June 2026; no responses after this date.

Contact Information

Source: SANBI G575 2026.pdf

Bidding procedure enquiries: Email [email protected].
Technical enquiries: Email [email protected].
Submission addresses:

Physical: Tender Box at Biodiversity Centre Building, Pretoria National Botanical Garden, 2 Cussonia Avenue, Brummeria, Pretoria.
Postal: Deputy Director: Supply Chain Management, SANBI, Private Bag X101, Silverton, 0184.

Submission Guidelines

Source: SANBI G575 2026.pdf

Submit one sealed envelope with both technical and financial proposals, plus one electronic copy on USB. Both must include all required documents.
Physical submission: Tender Box at Biodiversity Centre Building, Pretoria National Botanical Garden, 2 Cussonia Avenue, Brummeria, Pretoria, during office hours (08:00–16:00).
Postal submission: Deputy Director: Supply Chain Management, SANBI, Private Bag X101, Silverton, 0184. Clearly mark envelope with bid number SANBI: G575/2026.
Closing: 19 June 2026 at 11:00. Late, emailed, or faxed submissions are disqualified.
Mandatory documents (failure to submit = disqualification):

CSD registration report
Fee/cost structure (Annexure B)
Valid COIDA letter of Good Standing
Completed and signed SBD forms
Liability insurance cover
Signed compulsory briefing session attendance certificate

Other required documents (missing = non-responsive bid):

Company profile
Latest audited financial statement
CVs for Project Manager and Salesperson
SABS ISO 9001 certificate (optional)
Track record list (5 similar contracts in past 5 years)
Reference letters (5 from different clients)
Implementation plan (delivery, stock management, risk mitigation, textile data sheets, warranties, OH&S risk management)

Format: Use official forms provided; do not retype.

Evaluation Criteria

Source: SANBI G575 2026.pdf

Two-stage evaluation process:

Stage 1: Functionality (minimum 70/100 required to proceed). Criteria and weights:
Company experience (20 points): 20 (10+ years), 15 (5-10 years), 10 (3-5 years), 5 (1-3 years), 0 (<1 year or no evidence).
Team capabilities (20 points): Contract Manager (10 for >6 years, 8 for 3-6 years, 5 for 1-3 years, 0 for <1 year) + Salesperson (10 for >6 years, 6 for 3-6 years, 3 for 1-3 years, 0 for <1 year).
Track record (20 points): 20 (>5 reference letters), 15 (3-5), 8 (1-2), 0 (none).
Financial capability (25 points): Audited financials (15 for 2+ years, 12 for <2 years, 8 for <1 year, 5 unsigned, 0 none) + Bank rating (10 for A, 8 for B, 6 for C, 4 for D, 2 for E, 0 none).
Implementation plan (15 points): 15 (all requirements met), 12 (4/5), 8 (3/5), 5 (<3), 0 (none).
Stage 2: Price (80 points) + Specific Goals (20 points). 80/20 preference point system applies. Price scored using formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: B-BBEE Black Ownership (10 points) and Female Ownership (10 points), verified via CSD report.

Disqualification risks: Failure to attend compulsory briefing, quote all line items, or meet 70% functionality threshold.
Preference: SANBI may disqualify bidders with unsatisfactory past performance or factually inaccurate information.

Technical Specifications

Source: SANBI G575 2026.pdf

Scope: Supply branded Personal Protective Equipment (PPE) and uniforms as and when required to six SANBI national botanical gardens for five years.
Delivery locations: Free State NBG (Bloemfontein), KwaZulu-Natal NBG (Pietermaritzburg), Lowveld NBG (Mbombela), Pretoria NBG (Pretoria), Walter Sisulu NBG (Roodepoort), Thohoyandou NBG (Thohoyandou).
Key items: Overalls (emerald green, grey, denim), safety boots, orthopaedic safety shoes, T-shirts, golf shirts, gloves, hats, trousers, shirts, jerseys, jackets, chinos, cargo pants/shorts, peak caps, chainsaw pants, anti-vibration gloves, helmets, goggles, ear muffs, waders, gumboots, rainsuits, disposable overalls, earplugs, dust masks, respirators, beanies, welding PPE, firefighting PPE, security wear, and more. Full list and specifications in Annexure A.
Compliance standards: SABS fit, EN ISO 20345:2011, SRC rating, heat resistance, chemical resistance, and other material/performance standards as specified.
Operational conditions: Must service all six centres; prices fixed for five years (include escalation for years 2-5); delivery costs included in bid price; provide textile data sheets, warranties, and OH&S risk management.
Branding: SANBI logo embroidery required on specified items (e.g., left side of jackets).

Financial Requirements

Source: SANBI G575 2026.pdf

Pricing: Quote firm prices for all line items in Annexure A; failure results in disqualification. Use SBD 3.1 Pricing Schedule.
Inclusions: Prices must include VAT, transport, labour, and all other costs. Delivery costs to prescribed destinations are included.
Validity: Offer must remain valid for 120 days from closing date (19 June 2026).
Contract period: Fixed prices for five years; no adjustments or ad-hoc costs allowed. Escalation for years 2-5 must be included in quoted price.
Additional items: For items not listed in Annexure A, provide quotation upon request during contract.
Currency: All prices in RSA Rand (ZAR).

Compliance Requirements

Source: SANBI G575 2026.pdf

Central Supplier Database (CSD): Submit CSD registration report. Mandatory for all bidders.
Tax Compliance: Provide SARS Tax Compliance Status (TCS) PIN. If unavailable, submit CSD number. For consortia/JVs/sub-contractors, each party must submit separate TCS/PIN/CSD.
B-BBEE: Submit B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points (Black Ownership: 10 points, Female Ownership: 10 points).
COIDA: Valid letter of Good Standing from Compensation Commissioner (Department of Labour). Mandatory.
Liability Insurance: Valid certificate covering the contract duration. Mandatory.
Foreign Suppliers: Complete questionnaire. If 'NO' to all residency/establishment questions, no SARS TCS PIN required.
State Employees: No bids accepted from persons in service of the state, or companies with directors/members in service of the state.
Disqualification: Failure to comply with any mandatory requirement (e.g., CSD, TCS, COIDA, briefing attendance) renders bid invalid.

Contract Awarded

Award Information

Winning Supplier

Provide personal protective equipment and uniforms, as and when required, to ...

Award Details

South African National Biodiversity Institute

Organization Directors

Awards Won: EL AND TEER PROPERTY HOLDINGS

View Supplier Intelligence

What the tender required and what the award supports

Branding: SANBI logo embroidery required on specified items (e.g., left side of jackets).

Submit one sealed envelope with both technical and financial proposals, plus one electronic copy on USB. Both must include all required documents.

Liability insurance cover

Latest audited financial statement

Financial capability (25 points): Audited financials (15 for 2+ years, 12 for <2 years, 8 for <1 year, 5 unsigned, 0 none) + Bank rating (10 for A, 8 for B, 6 for C, 4 for D, 2 for E, 0 none).

Pricing: Quote firm prices for all line items in Annexure A; failure results in disqualification. Use SBD 3.1 Pricing Schedule.

Inclusions: Prices must include VAT, transport, labour, and all other costs. Delivery costs to prescribed destinations are included.

Validity: Offer must remain valid for 120 days from closing date (19 June 2026).

Contract period: Fixed prices for five years; no adjustments or ad-hoc costs allowed. Escalation for years 2-5 must be included in quoted price.

Additional items: For items not listed in Annexure A, provide quotation upon request during contract.

Currency: All prices in RSA Rand (ZAR).

Liability Insurance: Valid certificate covering the contract duration. Mandatory.

Physical submission: Tender Box at Biodiversity Centre Building, Pretoria National Botanical Garden, 2 Cussonia Avenue, Brummeria, Pretoria, during office hours (08:00–16:00).

Postal submission: Deputy Director: Supply Chain Management, SANBI, Private Bag X101, Silverton, 0184. Clearly mark envelope with bid number SANBI: G575/2026.

Closing: 19 June 2026 at 11:00. Late, emailed, or faxed submissions are disqualified.

Mandatory documents (failure to submit = disqualification):

CSD registration report

Fee/cost structure (Annexure B)

Valid COIDA letter of Good Standing

Completed and signed SBD forms

Signed compulsory briefing session attendance certificate

Other required documents (missing = non-responsive bid):

Company profile

CVs for Project Manager and Salesperson

SABS ISO 9001 certificate (optional)

Reference letters (5 from different clients)

Format: Use official forms provided; do not retype.

Compliance standards: SABS fit, EN ISO 20345:2011, SRC rating, heat resistance, chemical resistance, and other material/performance standards as specified.

Central Supplier Database (CSD): Submit CSD registration report. Mandatory for all bidders.

Tax Compliance: Provide SARS Tax Compliance Status (TCS) PIN. If unavailable, submit CSD number. For consortia/JVs/sub-contractors, each party must submit separate TCS/PIN/CSD.

COIDA: Valid letter of Good Standing from Compensation Commissioner (Department of Labour). Mandatory.

Foreign Suppliers: Complete questionnaire. If 'NO' to all residency/establishment questions, no SARS TCS PIN required.

State Employees: No bids accepted from persons in service of the state, or companies with directors/members in service of the state.

Disqualification: Failure to comply with any mandatory requirement (e.g., CSD, TCS, COIDA, briefing attendance) renders bid invalid.

Two-stage evaluation process:

Stage 1: Functionality (minimum 70/100 required to proceed). Criteria and weights:

Company experience (20 points): 20 (10+ years), 15 (5-10 years), 10 (3-5 years), 5 (1-3 years), 0 (<1 year or no evidence).

Team capabilities (20 points): Contract Manager (10 for >6 years, 8 for 3-6 years, 5 for 1-3 years, 0 for <1 year) + Salesperson (10 for >6 years, 6 for 3-6 years, 3 for 1-3 years, 0 for <1 year).

Track record (20 points): 20 (>5 reference letters), 15 (3-5), 8 (1-2), 0 (none).

Implementation plan (15 points): 15 (all requirements met), 12 (4/5), 8 (3/5), 5 (<3), 0 (none).

Disqualification risks: Failure to attend compulsory briefing, quote all line items, or meet 70% functionality threshold.

Preference: SANBI may disqualify bidders with unsatisfactory past performance or factually inaccurate information.

Track record list (5 similar contracts in past 5 years)

Scope: Supply branded Personal Protective Equipment (PPE) and uniforms as and when required to six SANBI national botanical gardens for five years.

Implementation plan (delivery, stock management, risk mitigation, textile data sheets, warranties, OH&S risk management)

Delivery locations: Free State NBG (Bloemfontein), KwaZulu-Natal NBG (Pietermaritzburg), Lowveld NBG (Mbombela), Pretoria NBG (Pretoria), Walter Sisulu NBG (Roodepoort), Thohoyandou NBG (Thohoyandou).

Operational conditions: Must service all six centres; prices fixed for five years (include escalation for years 2-5); delivery costs included in bid price; provide textile data sheets, warranties, and OH&S risk management.

Stage 2: Price (80 points) + Specific Goals (20 points). 80/20 preference point system applies. Price scored using formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: B-BBEE Black Ownership (10 points) and Female Ownership (10 points), verified via CSD report.

B-BBEE: Submit B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points (Black Ownership: 10 points, Female Ownership: 10 points).

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