This tender has been awarded to BUHLE BENDALO COMMUNICATIONS for R 1 00.
AwardedSCMU14-26/27-0006
Award Information
Award Value
R 1 00
Winning Supplier
BUHLE BENDALO COMMUNICATIONS
Type: EME
Advertising and Market Research
Request proposals for the appointment of a panel of service providers to render marketing, communication, advertising and related services for targeted departmental events/ campaigns for a period of three (3) years as and when required.
Request proposals for the appointment of a panel of service providers to render marketing, communication, advertising and related services for targeted departmental events/ campaigns for a period of three (3) years as and when required.
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The eastern cape department of sport, recreation, arts and culture (dsrac) invites proposals from qualified service providers to be appointed to a panel for rendering marketing, communication, advertising, and related services for departmental events and campaigns over a three-year period. The tender covers three categories: advertising & media buying, communication & public relations, and marketing & creative services, and bidders may bid for one or a combination of categories. The successful panel will support the department in increasing visibility and awareness of its programmes and services.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
24 sourced criteria
financial capacity
6 sourced criteria
pricing
6 sourced criteria
compliance returnables
13 sourced criteria
evaluation
12 sourced criteria
experience
7 sourced criteria
personnel
3 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
10 sourced criteria
equity registrations
4 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit a sealed envelope marked with bid number SCMU14-26/27-0006, description, and department name to the Supply Chain Management Unit, Wilton Mkwayi Building, No.5 Eales Street, Buffalo Road, King Williams Town, before 27 July 2026 at 11:00.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Department seeks panel of service providers for marketing, communication, advertising and related services for targeted events/campaigns over three years, as required.
Scope covers Advertising & Media Buying, Communication & Public Relations, Marketing & Creative Services.
Enquiries: Mr. N. H Mtamzeli, Tel: 043 492 1310 / 066 474 2755.
Bid procedures: Mr. M. Maqubela, Tel: 043 492 0232.
Submission address: Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi building, No.5 Eales Street, Buffalo Road, King Williams Town.
Submit bids in a sealed envelope clearly marked with bid number SCMU14-26/27-0006, description, and Department of Sports, Recreation, Arts and Culture.
Delivery address: Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi building, No.5 Eales Street, Buffalo Road, King Williams Town.
Bid box open Monday–Thursday 08:00–16:30, Friday 08:00–16:00.
Closing date and time: 27 July 2026 at 11:00. Late bids will not be accepted.
Mandatory returnables: fully completed and signed SBD1, SBD4, SBD6.1; sample(s) of work for each category bid; minimum three CVs detailing marketing/communication/advertising experience.
Forms must be signed in original ink; photocopied signatures will be rejected.
Bids by telegram, fax or similar are not acceptable.
Bidders must ensure timely delivery to the correct address.
Closing time and date: 27 July 2026 at 11H00. Bids received after closing time are late and will not be accepted for consideration.
Bids should be in a sealed envelope clearly marked with bid number, description, and Department of Sports, Recreation, Arts and Culture’s name.
Delivery address: Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi building, No.5 Eales Street, Buffalo Road, King Williams Town.
Bid box open Monday–Thursday 08:00–16:30, Friday 08:00–16:00.
SBD 1 and all other application forms must be completed and signed in original ink; photocopied signatures will be rejected.
Bids by telegram, facsimile or similar apparatus will not be acceptable.
Functionality: Methodology/Approach (50 points), Company Experience (30 points). Minimum 60 points to proceed.
Preferential procurement: Points for price and specific goals as per SBD6.1.
Must comply with all mandatory documentation requirements.
Must submit valid preference points claims via SBD6.1 for specific goals (citizenship, women, disabilities, youth, Eastern Cape location, cooperatives/NPOs).
Bids must be delivered in sealed envelopes to specified address by closing time (late bids rejected).
No telefax, telegram, or similar submissions accepted.
Bidders must declare any conflicts of interest via SBD4.
Must comply with Competition Act regarding collusive bidding.
Must adhere to occupational health and safety regulations.
Scope: Marketing, communication, advertising and related services for departmental events/campaigns over three years, as required.
Categories (bid for one or combination):
Category A: Advertising & Media Buying Services – advertising production/placement; content development/layout/design/proofreading for print (allow 5 artwork revisions); digital/electronic ad production/placement (radio, TV, billboards, online, social media).
Category B: Communication & Public Relations Services – write/edit/proofread content; stakeholder publications; media monitoring/reports; newspaper subscriptions; stakeholder surveys; communication messages/brand elements for flagship programmes.
Key projects include National Commemorative Days, Heritage Month, Provincial Arts & Culture Awards, social dialogues, programme-specific advertising, special projects targeting women/youth/people with disabilities.
Goods/services must conform to standards in bidding documents.
Supplier must keep contract documents/information confidential.
Department may inspect/audit supplier’s records.
Inspection/testing may be conducted; costs borne by purchaser if compliant, by supplier if non-compliant.
Preference points awarded for specific goals: South African citizen (3 points), women (3), persons with disabilities (2), youth (2), Eastern Cape enterprises (5), co-operatives/NPOs (5).
Applicable system (80/20 or 90/10) determined from received tenders.
Mandatory: SBD1, SBD4, SBD6.1 fully completed and signed.
Submit sample(s) of work for each category bid.
Attach minimum three CVs detailing marketing/communication/advertising experience.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Comply with preferential procurement regulations by claiming specific goals on SBD6.1 (e.g., women, youth, persons with disabilities, Eastern Cape enterprises).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Ensure all information in SBD4 aligns with the Central Supplier Database (CSD); false declarations will lead to disqualification.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Department seeks panel of service providers for marketing, communication, advertising and related services for targeted events/campaigns over three years, as required.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Inferred operational need
Department may inspect/audit supplier’s records.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Inspection/testing may be conducted; costs borne by purchaser if compliant, by supplier if non-compliant.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Inferred operational need
Non-conforming supplies/services may be rejected.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22Inferred operational need
Category B: Communication & Public Relations Services – write/edit/proofread content; stakeholder publications; media monitoring/reports; newspaper subscriptions; stakeholder surveys; communication messages/brand elements for flagship programmes.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
24Inferred operational need
Key projects include National Commemorative Days, Heritage Month, Provincial Arts & Culture Awards, social dialogues, programme-specific advertising, special projects targeting women/youth/people with disabilities.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
25Inferred operational need
Performance security may be required (bank guarantee/irrevocable letter of credit/cashier’s cheque).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
31Inferred operational need
Provide pricing on the Pricing Schedule for each category bid, with firm prices inclusive of VAT for all three years.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
32Inferred operational need
Department may withhold payment for disputed amounts until resolved.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Inferred operational need
Bid box open Monday–Thursday 08:00–16:30, Friday 08:00–16:00.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
43Inferred operational need
Submit bids in a sealed envelope clearly marked with bid number SCMU14-26/27-0006, description, and Department of Sports, Recreation, Arts and Culture.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
55Scored criterion
Must submit valid preference points claims via SBD6.1 for specific goals (citizenship, women, disabilities, youth, Eastern Cape location, cooperatives/NPOs).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
62Inferred operational need
Complete and sign SBD1, SBD4, and SBD6.1 in original ink; include samples of work for each category bid and at least three CVs of team members with relevant experience.
Threshold: at least three CVs of team members with relevant experience
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
63Inferred operational need
Submit details of experience in relevant trade and present contracts.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
67Mandatory requirement
Mandatory returnables: fully completed and signed SBD1, SBD4, SBD6.1; sample(s) of work for each category bid; minimum three CVs detailing marketing/communication/advertising experience.
Threshold: minimum three CVs detailing marketing/communication/advertising expe
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
69Mandatory requirement
MANDATORY REQUIREMENTS
• Fully completed and signed SBD1 must be attached,
• Fully completed and signed SBD4 must be attached, a false declaration will result in disqualification (par. 2.3 disclosure must align with subsection 2.3.1 and director‘s information on Central Supplier Database CSD)
• Fully completed and signed SBD6.1 must be attached
• Bidders must submit sample/s / example/s of work for the category they are bidding.
• Attach minimum of three (3) CVs detailing exposure in the field of marketing communication and advertising of the project teams.
Threshold: minimum of three (3) CVs detailing exposure in the field of marketing c
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
72Inferred operational need
Contract duration: 36 months from date of acceptance letter.
Threshold: 36 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
73Inferred operational need
Prices fixed for contract duration.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
75Inferred operational need
Subcontracting requires prior written consent; contractor remains liable.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
76Inferred operational need
Termination for default, delays, insolvency, or corrupt/fraudulent practices.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
77Inferred operational need
Dispute resolution: mutual consultation, then mediation, then South African courts.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
78Inferred operational need
Governing law: South African law; contract in English.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
79Inferred operational need
Tax clearance certificate required prior to award.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
80Inferred operational need
Delivery address: Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi building, No.5 Eales Street, Buffalo Road, King Williams Town.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BUHLE BENDALO COMMUNICATIONS as appointed for this tender. Recorded contract value: 1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
83Scored criterion
Preference points awarded for specific goals: South African citizen (3 points), women (3), persons with disabilities (2), youth (2), Eastern Cape enterprises (5), co-operatives/NPOs (5).
Threshold: 3 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.