This tender has been awarded to TIARA TRADING AND PROJECTS for R 3 384 127 49.
AwardedWCR/04/2026
Award Information
Award Value
R 3 384 127 49
Winning Supplier
TIARA TRADING AND PROJECTS
Type: EME
Services: General
Request for quotation (RFQ) for the appointment of contractor for cleaning and horticultural services at cluster 3 & 12 for a period of 12 months in western cape region
Request for quotation (RFQ) for the appointment of contractor for cleaning and horticultural services at cluster 3 & 12 for a period of 12 months in western cape region
Validity Period60 Days
Briefing Session
Yes (Compulsory)Shosholoza Meyl Waiting Area
Original Tender Documents
RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
PRASA is inviting quotations from qualified contractors for the provision of cleaning and horticultural services at cluster 3 & 12 in the western cape region for a period of 12 months. The tender is open to contractors who can meet strict compliance, technical, and financial requirements, with a compulsory briefing session and a closing date of 23 july 2026.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQAnnexure A - Price Schedule (Cluster 3 12) .pdfReview complete
Description
Source: Annexure A - Price Schedule (Cluster 3 12) .pdf
Award analysis coverage
0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
41 sourced criteria
financial capacity
24 sourced criteria
pricing
22 sourced criteria
compliance returnables
26 sourced criteria
evaluation
36 sourced criteria
experience
11 sourced criteria
personnel
4 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
10 sourced criteria
equity registrations
14 sourced criteria
What the buyer was looking for
1Inferred operational need
Bid validity period is 60 working days from the closing date.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Scope: Cleaning and horticultural services at stations. Staffing includes cleaners and supervisors across various shifts (weekdays, Saturdays, Sundays, public holidays). Specific numbers and shift times are detailed in the pricing schedule tables.
Compliance with National Minimum Wage Act 2018 and Gazette 54075 mandatory - failure results in contract termination. Bidders must declare hourly rates which must be consistently applied throughout pricing schedules. Inconsistency between declared rates and final offer calculations may result in disqualification or correction by PRASA. Must comply with all regulated labour conditions, UIF, and SARS accounting requirements.
Scope: Cleaning and horticultural services at stations in Cluster 3 and Cluster 12 for 12 months. Staffing requirements per cluster include cleaners and supervisors across weekdays, Saturdays, Sundays, and public holidays. Shift times: 07:00-16:00 for weekdays, 07:00-14:00 for weekends and holidays. Specific staffing numbers are provided in the pricing schedule tables.
Pricing Schedule
Source: Annexure A - Price Schedule (Cluster 3 12) .pdf
Submit separate pricing schedules for Cluster 3 and Cluster 12, each in its own envelope. Pricing must include: total labour, total consumables/chemicals, tools/equipment/machinery, cleaning services, horticultural services. Provide monthly rates for 12 months. Declare hourly rates: normal daily, Saturday, Sunday/public holiday. Detailed tables specify number of cleaners and supervisors per shift type.
Pricing must include all costs: labour (including staff relievers), chemicals and consumables, tools/equipment/machinery, uniforms, and provision for relievers (additional 10% of total staff). Must comply with National Minimum Wage Act and Gazette 03 February 2026 No. 54075. Must factor in CPI escalations. Must include all regulated labour conditions and SARS requirements (e.g., UIF). Declare hourly rates (normal daily, Saturday, Sunday/public holiday) which must be consistently applied; inconsistency is a material deviation leading to disqualification or correction. Submit pricing schedules for Cluster 3 and Cluster 12 in separate envelopes.
Contractor must adhere to National Minimum Wage Act, 2018 and Gazette 03 February 2026 No. 54075; non-compliance results in contract termination. Must comply with all regulated labour conditions and SARS requirements (e.g., UIF). Pricing must include all costs as specified.
Contractual Terms
Source: Annexure A - Price Schedule (Cluster 3 12) .pdf
Contractor must include all costs in tender amount: labour (including relievers), chemicals/consumables, tools/equipment/machinery, uniforms (must meet OHS requirements). Must provide relievers equal to 10% of total staff. Must adhere to National Minimum Wage Act and Gazette 03 February 2026 No. 54075; breach leads to contract termination. Must factor CPI escalations. Must comply with all regulated labour conditions and SARS requirements (e.g., UIF). Declared hourly rates are binding and must be consistently applied.
RFQRFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdfReview complete
Description
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf
PRASA invites bids for cleaning and horticultural services at Cluster 3 & 12 in Western Cape region for 12 months.
Bid documents must be deposited in the bid box at PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town.
Bids must be submitted on official forms, not re-typed.
Late bids will not be accepted.
Bidders must be tax compliant and provide SARS PIN or CSD number.
Bids from persons in service of the state will not be considered.
Quotations must be addressed to PRASA before closing date and time.
PRASA General Conditions of Purchase apply.
Important Dates
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
Closing date: 23 July 2026, 12:00.
Compulsory briefing session: 15 July 2026, 10:00 at Shosholoza Meyl Waiting Area (one hour; information will not be repeated for latecomers).
Track record scoring considers projects executed between 2020 and 2026.
Contact Information
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
Submission address: PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town.
Submission Guidelines
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
Submit bid response documents in a sealed envelope to the PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town.
Bids must be delivered before the closing date and time (23 July 2026, 12:00). Late bids will not be accepted.
Use only the official forms provided – do not re-type them.
Do not include documents or references relating to any other quotation or proposal.
Any additional conditions must be in an accompanying letter.
Submit the Price Schedule (Annexure A) and Price and Delivery schedule in words (Section 4) as Volume 2 in Envelope 2.
Pricing must follow the prescribed schedule format exactly – deviation may render the bid non-responsive.
Complete and sign the closing/submission register at the drop-off office when submitting.
Do not canvass any SCM Officer or PRASA employee between closing and award – this will lead to disqualification.
Changes to your quotation after closing will not be considered.
Your quotation is a binding offer; any exceptions must be clearly indicated.
PRASA may reject non-conforming, late, or incorrectly delivered bids.
PRASA may cancel the contract if information provided is later found to be incorrect.
Ensure all mandatory returnable documents are included – failure results in disqualification.
Quotation must remain valid for 60 working days from closing date; may be asked to extend validity.
Complaints about the bid process must be emailed to [email protected] with required details (tender description, reference number, closing date, supplier name, contact details, and detailed complaint).
Evaluation Criteria
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
Evaluation follows a staged process: Stage 1 (Compliance), Stage 2 (Technical/Functional), Stage 3 (Price and Specific Goals).
Stage 1A – Mandatory Requirements (disqualification if not submitted):
Price Schedule (Annexure A) and Price and Delivery schedule in words (Section 4) as Volume 2 in Envelope 2.
Valid certified copy of NCCA, NCA, BEECA, or CASA cleaning association certificate (valid on closing date).
Completed and signed Briefing Session Certificate of attendance (Section 8) and name on the attendance register.
Stage 1B – Other Mandatory Requirements (may be requested at pre-award; must be provided within 3 working days):
COIDA Letter of Good Standing.
Valid SARS PIN.
CSD supplier registration number.
Completion of ALL RFQ documentation including all declarations.
Signed closing/submission register at PRASA Tender drop office.
Proof of bank account (bank letter).
Company registration documents (Certificate of Incorporation).
Certified copies of ID documents of owners.
Proof of offices in Western Cape region (telephone/municipal bill, bank account, or lease agreement) – premises may be visited.
Stage 1C – Documents for Scoring (not mandatory, but zero score if not submitted):
Cleaning Implementation Plan and Resources (30%): resource allocation, supervisor CVs, contingency plan, training schedule, cleaning schedule, waste management schedule.
Risk Assessment and Safety Plan (30%): safe working procedures for rail environment, safety meetings, PPE, risk management plan, method statement, first aid training certificate.
Financial Capability (20%): two years of financial statements; scored on operating cash flow ratio (cash flow from operations / current liabilities).
Track Record (20%): proof of similar cleaning projects executed 2020-2026, with appointment letters and completion certificates/references showing project values.
Stage 3 – Price and Specific Goals (80/20 system):
Price: 80 points using formula Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific Goals: 20 points as per table (B-BBEE level 2 = 6 pts; EME 51% Black Owned = 5 pts; 51% Black Women = 4 pts; 51% Black Youth = 3 pts; Black People with Disability = 2 pts).
PRASA may apply objective criteria to award to a bidder other than the highest scorer (e.g., negative track record, spreading awards, avoiding concentration).
PRASA may split the award among multiple service providers.
If the highest scoring bidder's price is not market-related, PRASA may negotiate with the next ranked bidders; if no agreement, the RFQ may be cancelled.
Technical Specifications
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
Scope: Cleaning and horticultural services at Cluster 3 & 12 in Western Cape region for 12 months.
Cleaning Implementation Plan must include:
Resource allocation plan with number of personnel, duties, and responsibilities.
CVs of supervisor(s) showing experience, supervisory skills, and management.
Contingency plan for staff.
Training schedule (formal and on-the-job) covering OHS, hygiene, housekeeping.
Cleaning schedule.
Waste management schedule.
Risk Assessment and Safety Plan must comply with OHSA 1993 and PRASA Health and Safety Specification, including:
Safe working procedures reflecting rail environment.
Safety meetings schedule.
PPE for cleaning personnel.
Detailed risk management plan with rail environment risk assessment matrix.
Certificate for health and safety (first aid training).
Track record: proof of similar cleaning projects executed between 2020-2026, with appointment letters and completion certificates/references.
Experience & Qualifications
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf
Track record scored under Technical/Functional criteria (20% weight).
Must provide proof of similar cleaning projects executed between 2020-2026.
For each project, provide appointment letter from client (on letterhead) or signed contract, and practical completion certificate or letter of reference (on client letterhead, signed/stamped).
Each proof must include project value, start and finish dates.
Scoring based on combined value of projects:
Below R750,000: 1 point
R750,001 – R1,250,000: 2 points
R1,250,001 – R1,750,000: 3 points
R1,750,001 – R2,500,000: 4 points
Above R2,500,000: 5 points (full points)
Supervisor CVs required as part of Cleaning Implementation Plan.
Quality Management
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf
No specific quality management requirements stated beyond general warranty and fitness for purpose.
Supplier must ensure items conform to PRASA requirements and are free from defects for one year.
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf
Complete Price Schedule (Annexure A) and Price and Delivery schedule in words (Section 4) as Volume 2 in Envelope 2.
Prices in South African Rand, inclusive of all taxes.
Price offer must be firm and indicate basis.
Complete Bill of Quantity if applicable; provide cost breakdown.
Indicate price escalation basis and formula.
Must use prescribed pricing format – deviation may be non-responsive.
Discounts considered only at final evaluation stage on unconditional basis.
If highest scoring bidder's price is not market-related, PRASA may negotiate with next ranked bidders; if no agreement, RFQ cancelled.
Offer must include total lump sum amount in numbers and words, inclusive of VAT.
Provide delivery period in working days from date of order.
Financial Requirements
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
Provide two years of financial statements prepared by an accountant, including statement of financial position, cash flow statement, and income statement.
Financial capability scored on operating cash flow ratio (cash flow from operations / current liabilities):
Ratio < 0: 1 point
Ratio < 0.5: 2 points
Ratio 0.5 to <1: 3 points
Ratio ≥ 1: 5 points (full points)
Prices must be quoted in South African Rand, inclusive of all applicable taxes.
Price offer must be firm and indicate basis.
Complete pricing schedule (Annexure A) strictly as per format – deviation may be non-responsive.
Provide cost breakdown and price escalation basis/formula if applicable.
Discounts will only be considered at final evaluation stage on an unconditional basis.
If highest scoring bidder's price is not market-related, PRASA may negotiate with next ranked bidders; if no agreement, RFQ may be cancelled.
Payment terms: PRASA pays within 30 days of receipt of correct tax invoice.
Compliance Requirements
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
Must be registered on National Treasury Central Supplier Database (CSD) – mandatory for award (foreign suppliers with no local entity exempt).
Must be tax compliant – provide SARS PIN or TCS certificate; each party in JV/consortium must submit separate.
Must hold valid cleaning association certification (NCCA, NCA, BEECA, or CASA) valid on closing date.
Must not be a person in service of the state, or have directors/members who are.
Must provide proof of offices in Western Cape region (telephone/municipal bill, bank account, or lease agreement).
Must complete all declarations including SBD4 (bidder's disclosure) and SBD6.1 (preference points claim).
Must disclose any PEP/PIP relationships.
Must comply with all applicable national and local laws.
Must provide COIDA Letter of Good Standing at pre-award stage.
Must provide company registration documents, certified ID copies of owners, and proof of bank account.
B-BBEE certificate or sworn affidavit required for scoring specific goals.
B-BBEE Requirements
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
80/20 preference point system applies (price 80, specific goals 20).
Specific goals and points:
B-BBEE contributor status at least Level 2: 6 points (evidence: CIPC documents / B-BBEE certificate/affidavit)
51% Black Women Owned: 4 points (evidence: certified ID copies of owners)
51% Black Youth Owned: 3 points (evidence: certified ID copies of owners)
Black People with Disability Owned: 2 points (evidence: certified ID copies of owners and doctor's note)
Failure to submit proof for specific goals means no points claimed.
PRASA may require substantiation of claims at any time.
Fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from doing business with state for up to 10 years, and criminal prosecution.
Health & Safety
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf
Safety plan must be submitted in accordance with OHSA 1993 and PRASA Health and Safety Specification.
Must include safe working procedures reflecting rail environment.
Safety meetings schedule required.
PPE for cleaning personnel must be specified.
Detailed risk management plan with rail environment risk assessment matrix.
Certificate for health and safety (first aid training) required.
Safety plan is scored under Technical/Functional criteria (30% weight).
COIDA Letter of Good Standing required at pre-award stage.
Contractual Terms
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf
Supplier warrants items fit for purpose and free from defects for one year from acceptance.
Supplier indemnifies PRASA against negligence, infringement of legal rights, or breach of statutory duty.
Sub-contracting requires prior written approval from PRASA; main bidder remains liable.
Contract governed by South African law; parties submit to non-exclusive jurisdiction of South African courts.
PRASA may reject non-conforming items and require replacement or re-work at supplier's risk and expense.
PRASA pays within 30 days of correct tax invoice.
Late deliveries may incur penalties if specified in order/contract.
PRASA may cancel contract if bid information is found incorrect.
PRASA may split award or appoint next ranked bidder if successful bidder fails to sign or commence within reasonable period.
Special Conditions
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
Responses must not include documents or references to other quotations; additional conditions in accompanying letter.
Proposals must be in sealed envelope and reach PRASA before closing hour.
Canvassing SCM officers or PRASA employees between closing and award leads to disqualification.
Complaints must be lodged via [email protected] with required details.
PRASA reserves right to modify RFQ, reject non-conforming quotations, and reject late or incorrectly delivered bids.
PRASA may cancel contract if bid information is incorrect.
PRASA may award to highest scoring bidder unless objective criteria justify otherwise.
PRASA may appoint next ranked bidder if preferred bidder fails to sign or commence.
Proposed contractual terms by bidder subject to PRASA Legal Counsel review.
Personal data processed only for evaluation and award purposes.
Requirements
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf (RFQ)
Bidders must be tax compliant – provide SARS PIN or TCS certificate; each JV/consortium party must submit separately.
Must be registered on CSD (unless foreign supplier with no local entity).
Bids from persons in service of the state, or with directors/members in service of state, will not be considered.
Must submit all official forms and declarations.
Must provide proof of authority (e.g., company resolution) for signatory.
Must complete SBD4 bidder's disclosure including PEP/PIP declarations.
Must complete SBD6.1 preference points claim form.
Must comply with all applicable laws.
Must not canvass SCM officers or PRASA employees.
Must not include references to other quotations.
Must submit in sealed envelope to correct address before closing.
Section
Source: RFQ Document -CLEANING AND HORTICULTURAL SERVICES AT CLUSTER 3 12_.pdf
Stage 1A Mandatory: Price Schedule (Annexure A) and Price/Delivery schedule in words (Volume 2, Envelope 2); valid cleaning association certificate (NCCA/NCA/BEECA/CASA); signed briefing session certificate and attendance register.
Stage 1B Other Mandatory (pre-award, 3 working days to provide): COIDA letter, SARS PIN, CSD number, all RFQ documentation, signed submission register, proof of bank account, company registration, certified ID copies of owners, proof of Western Cape offices.
Stage 1C Scoring documents (zero score if not submitted): CIPC/BBEE certificate/affidavit, audited financials/BBEE certificate/affidavit, ID copies and doctor's note for disability.
Stage 2 Technical/Functional (70% threshold): Cleaning Implementation Plan (30%), Risk Assessment and Safety Plan (30%), Financial Capability (20%), Track Record (20%).
Stage 3 Price (80) and Specific Goals (20) using 80/20 preference point system.
PRASA may split award or appoint other than highest scorer based on objective criteria.
Validity period: 60 working days from closing date.
Awards published on e-tender portal.
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
PRASA invites bids for cleaning and horticultural services at Cluster 3 & 12 in Western Cape region for 12 months.
Threshold: 12 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
16Inferred operational need
Detailed risk management plan with rail environment risk assessment matrix.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
42Inferred operational need
Provide proof of offices in the Western Cape region (e.g., telephone/municipal bill, bank account, or lease agreement).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
43Inferred operational need
Technical evaluation requires a minimum threshold of 70%, covering Cleaning Implementation Plan, Risk Assessment and Safety Plan, Financial Capability (2 years financial statements), and Track Record (similar projects 2020-2026).
Threshold: minimum threshold of 70%
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
44Mandatory requirementConflicting classification
Stage 1B Other Mandatory (pre-award, 3 working days to provide): COIDA letter, SARS PIN, CSD number, all RFQ documentation, signed submission register, proof of bank account, company registration, certified ID copies of owners, proof of Western Cape offices.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
45Scored criterion
Stage 1C Scoring documents (zero score if not submitted): CIPC/BBEE certificate/affidavit, audited financials/BBEE certificate/affidavit, ID copies and doctor's note for disability.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
51Inferred operational need
Provide two years of financial statements prepared by an accountant, including statement of financial position, cash flow statement, and income statement.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
65Mandatory requirement
Pricing must include all costs: labour (including staff relievers), chemicals and consumables, tools/equipment/machinery, uniforms, and provision for relievers (additional 10% of total staff). Must comply with National Minimum Wage Act and Gazette 03 February 2026 No. 54075. Must factor in CPI escalations. Must include all regulated labour conditions and SARS requirements (e.g., UIF). Declare hourly rates (normal daily, Saturday, Sunday/public holiday) which must be consistently applied; inconsistency is a material deviation leading to disqualification or correction. Submit pricing schedules for Cluster 3 and Cluster 12 in separate envelopes.
Threshold: Minimum Wage Act and Gazette 03 February 2026 No
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
66Mandatory requirement
Submit mandatory documents: Price Schedule (Annexure A) as Volume 2 in Envelope 2, valid cleaning association certificate (NCCA, NCA, BEECA, or CASA), and signed briefing session certificate.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
67Mandatory requirement
Pricing must be in South African Rand, inclusive of all taxes, and follow the prescribed schedule format exactly; deviations may render the bid non-responsive.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
68Mandatory requirementConflicting classification
Stage 1A Mandatory: Price Schedule (Annexure A) and Price/Delivery schedule in words (Volume 2, Envelope 2); valid cleaning association certificate (NCCA/NCA/BEECA/CASA); signed briefing session certificate and attendance register.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
81Inferred operational need
Scope: Cleaning and horticultural services at stations. Staffing includes cleaners and supervisors across various shifts (weekdays, Saturdays, Sundays, public holidays). Specific numbers and shift times are detailed in the pricing schedule tables.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
82Mandatory requirement
Contractor must include all costs in tender amount: labour (including relievers), chemicals/consumables, tools/equipment/machinery, uniforms (must meet OHS requirements). Must provide relievers equal to 10% of total staff. Must adhere to National Minimum Wage Act and Gazette 03 February 2026 No. 54075; breach leads to contract termination. Must factor CPI escalations. Must comply with all regulated labour conditions and SARS requirements (e.g., UIF). Declared hourly rates are binding and must be consistently applied.
Threshold: Minimum Wage Act and Gazette 03 February 2026 No
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
83Mandatory requirement
Submit separate pricing schedules for Cluster 3 and Cluster 12, each in its own envelope. Pricing must include: total labour, total consumables/chemicals, tools/equipment/machinery, cleaning services, horticultural services. Provide monthly rates for 12 months. Declare hourly rates: normal daily, Saturday, Sunday/public holiday. Detailed tables specify number of cleaners and supervisors per shift type.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
85Mandatory requirementConflicting classification
Compliance with National Minimum Wage Act 2018 and Gazette 54075 mandatory - failure results in contract termination. Bidders must declare hourly rates which must be consistently applied throughout pricing schedules. Inconsistency between declared rates and final offer calculations may result in disqualification or correction by PRASA. Must comply with all regulated labour conditions, UIF, and SARS accounting requirements.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
86Inferred operational need
Scope: Cleaning and horticultural services at stations in Cluster 3 and Cluster 12 for 12 months. Staffing requirements per cluster include cleaners and supervisors across weekdays, Saturdays, Sundays, and public holidays. Shift times: 07:00-16:00 for weekdays, 07:00-14:00 for weekends and holidays. Specific staffing numbers are provided in the pricing schedule tables.
Threshold: 12 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
87Mandatory requirement
Contractor must adhere to National Minimum Wage Act, 2018 and Gazette 03 February 2026 No. 54075; non-compliance results in contract termination. Must comply with all regulated labour conditions and SARS requirements (e.g., UIF). Pricing must include all costs as specified.
Threshold: Minimum Wage Act
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
88Mandatory requirement
Compulsory briefing session on 15 July 2026 at 10:00 at Shosholoza Meyl Waiting Area; attendance certificate must be submitted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
89Mandatory requirement
Must be registered on the Central Supplier Database (CSD) and provide a valid SARS PIN or TCS certificate.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
90Mandatory requirement
Compulsory Briefing Session
Compulsory RFQ briefing session will be held on 15 July 2026, at Shosholoza Meyl Waiting Area at 10:00am for a period of an hour and information will not be repeated for the benefit of respondents joining late
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
91Inferred operational need
Certificate for health and safety (first aid training) required.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
105Mandatory requirement
Complaints about the bid process must be emailed to [email protected] with required details (tender description, reference number, closing date, supplier name, contact details, and detailed complaint).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
142Scored criterion
Risk Assessment and Safety Plan (30%): safe working procedures for rail environment, safety meetings, PPE, risk management plan, method statement, first aid training certificate.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
143Scored criterion
Track Record (20%): proof of similar cleaning projects executed 2020-2026, with appointment letters and completion certificates/references showing project values.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
146Scored criterion
PRASA may apply objective criteria to award to a bidder other than the highest scorer (e.g., negative track record, spreading awards, avoiding concentration).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
148Scored criterion
If the highest scoring bidder's price is not market-related, PRASA may negotiate with the next ranked bidders; if no agreement, the RFQ may be cancelled.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for TIARA TRADING AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
151Inferred operational need
For each project, provide appointment letter from client (on letterhead) or signed contract, and practical completion certificate or letter of reference (on client letterhead, signed/stamped).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
184Inferred operational need
Fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from doing business with state for up to 10 years, and criminal prosecution.
Threshold: 10 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
187Scored criterion
Specific Goals: 20 points as per table (B-BBEE level 2 = 6 pts; EME 51% Black Owned = 5 pts; 51% Black Women = 4 pts; 51% Black Youth = 3 pts; Black People with Disability = 2 pts).
Threshold: 20 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records TIARA TRADING AND PROJECTS as appointed for this tender. Recorded contract value: 3384127.49 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF OCCUPATUIONAL HEALTH HYGIENISTS CONSULTANT TO CONDUCT OCCUPATIONAL HYGIENE SURVEYS FOR A PERIOD OF A MONTH AT PRASA IN THE EASTERN CAPE REGIONECR/RISK/08/11/2025