Quotation request: pre-feasibility study for gauteng automotive research institute (gari)

Evaluation uses the 80/20 Preferential Procurement Regulations 2022 system:

• 80 points for price, 20 points for specific goals (B-BBEE).
• Price scoring formula for standard tenders: Ps = 80

• (1 - (Pt - Pmin) / Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price.

• For income-generating contracts or disposal/leasing of state assets: Ps = 80

• (1 + (Pt - Pmax) / Pmax), where Pmax = highest acceptable tender price.

• B-BBEE points (20 max) are awarded based on contributor level: Level 1 (20), Level 2 (15), Level 3 (10), Level 4 (5).
• Failure to submit proof for specific goals results in zero points for those goals.
• Fraudulent claims or non-compliance may lead to disqualification, cost recovery, contract cancellation, business restrictions (up to 10 years), or criminal prosecution.

Rand value definition:

• Total estimated contract value in Rand.
• Calculated at the time of bid invitation.
• Includes all applicable taxes.

Pricing must include all applicable taxes and exclude unconditional discounts. The total estimated contract value (rand value) is calculated at bid invitation and includes all taxes.

B-BBEE compliance is mandatory to claim preference points. Required proof:

• Original or certified copy of a valid affidavit (issued by DTI or CIPC).
• Certified copy of a SANAS-accredited B-BBEE verification certificate.

B-BBEE points by level:

• Level 1 Contributor: 20 points.
• Level 2 Contributor: 15 points.
• Level 3 Contributor: 10 points.
• Level 4 Contributor: 5 points.

Company registration details required:

• Company/firm name.
• Registration number.
• Type of company (e.g., Partnership, Close Corporation, (Pty) Ltd, etc.).

A signed declaration certifying the accuracy of claims and acknowledging consequences of fraudulent claims is mandatory.

B-BBEE points are awarded based on bidder’s status level. Required proof:

• Valid affidavit (issued by DTI or CIPC).
• Certified copy of a SANAS-accredited verification certificate.

Points allocation:

• Level 1 Contributor: 20 points.
• Level 2 Contributor: 15 points.
• Level 3 Contributor: 10 points.
• Level 4 Contributor: 5 points.

Bidder obligations:

• Certify all information provided is true and correct.
• Ensure preference points claimed align with the General Conditions of the tender.
• Submit to potential requests for documentary proof to substantiate claims after contract award.

Consequences of fraudulent claims or non-compliance:

• Disqualification from the tender process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and claims for damages due to less favorable arrangements.
• Restriction from obtaining business from any organ of state for up to 10 years (after applying the audi alteram partem rule).
• Potential criminal prosecution.

Price scoring formula for income-generating contracts or disposal/leasing of state assets: Ps = 80

• (1 + (Pt - Pmax) / Pmax), where Ps = points scored for price, Pt = price of tender under consideration, Pmax = price of the highest acceptable tender.

The tender requires the submission of a signed Integrity Pact alongside the tender document. The pact aims to:

• Ensure a fair, transparent, and corruption-free bidding process.
• Enable the Gauteng Provincial Government to secure contracts at competitive prices while adhering to specifications.
• Assure bidders that competitors and officials will refrain from corrupt practices.
• Embed the Gauteng City Region’s core and ethical values (e.g., integrity, accountability, transparency) into operations.

Gauteng Ethics Hotline:

• Toll-free: 080 1111 633
• SMS call-back: 49017
• Email: [email protected]
• Fax: 086 726 1681
• Website: www.thehotline.co.za
• Address: Chief Directorate: Integrity Management, Private X121, Private Bag X61, Pretoria, Marshalltown, 0001
• Walk-in: Office of the Premier, Gauteng Provincial Office, 55 Marshall Street, Johannesburg, 2001

National Anti-Corruption Hotline:

• Toll-free: 0800 701 701
• Email: [email protected]
• Fax: 0800 204 965
• Website: www.publicservicecorruptionhotline.org.za
• Address: Public Service Commission, Schreiner Chambers, 6th Floor, 94 Pritchard Street, Johannesburg, 2001

The Integrity Pact must be signed by the CEO or authorised representative of the bidding company and submitted with the tender document. Failure to submit a signed Integrity Pact will result in disqualification of the tender/proposal.

Bidders must meet the following criteria to qualify:

• No convictions for fraud, corruption in procurement processes, theft, or extortion.
• Not listed on the National Treasury’s database of Restricted Suppliers or Register of Tender Defaulters.
• Must be willing to enter into and comply with the Integrity Pact commitments.
• Must disclose all payments made or intended for agents, brokers, or intermediaries in connection with the contract.
• Must not engage in collusion, cartelization, or undisclosed agreements with other bidders.
• Must report any violations or unethical conduct to the Gauteng Ethics Hotline.

Bidders must comply with the following:

• Sign and submit the Integrity Pact with the tender document.
• Comply with all applicable provincial, national, continental, and international laws and regulations regarding fair competition and anti-corruption.
• Comply with all applicable environmental, health, and safety regulations.
• Protect the confidentiality of information shared during the business relationship.
• Declare any conflicts of interest in a prescribed form.
• Not engage in monetary dealings with members of the tender committee or GPG officials.
• Ensure subcontractors also adopt the Integrity Pact if applicable.

Both parties must comply with all applicable environmental, health, and safety regulations as stipulated in the Integrity Pact.

The Integrity Pact remains valid until the contract is completed to the satisfaction of both parties. If any provision is invalid, the remainder of the pact stays in effect, and parties will agree to terms aligning with original intentions.

Special conditions include:

• The Integrity Pact must be signed by the CEO or authorised representative and submitted with the tender. Failure to do so will disqualify the bid.
• The pact aims to avoid corruption through fair, transparent, and unbiased dealings before, during, and after the contract.
• Both parties must comply with all applicable laws and regulations regarding fair competition and anti-corruption.
• Bidders must uphold ethical conduct and protect the reputation of the Gauteng Provincial Government.
• Conflicts of interest must be declared in a prescribed form.
• Violations of the pact will be investigated, and disciplinary or legal action will be taken where justified.

The Automotive Industry Development Centre (AIDC) requires a service provider to conduct a limited pre-feasibility study for the establishment of a Gauteng Automotive Research Institute (GARI). The study will define the concept, operating model, governance, funding, and implementation roadmap, and must be completed within three months.

• Compulsory briefing session: 26 June 2026 at 10:00.
• Briefing venue: 30 Helium Road, Rosslyn, Pretoria.
• Quotation closing date and time: 03 July 2026 at 14:00.
• RFQ validity period: 90 business days from the closing date.
• Project duration: 3 months from the inception meeting.

• A compulsory briefing session will be held.
• Date and Time: 26 June 2026 at 10:00.
• Venue: 30 Helium Road, Rosslyn, Pretoria.
• Attendance is required for all potential bidders.

• For submissions and general RFQ queries: [email protected]
• SCM Contact: Ali Malefo
• Contact Number: 012 564 5043
• Important: Do not copy any other AIDC personnel on your submission email.

• Submit your quotation by email only to [email protected] by 14:00 on 03 July 2026.
• Do not copy any AIDC personnel on your submission email; doing so will result in disqualification.
• Your quotation must be valid for 90 business days from the closing date.
• You must attach and tick 'YES' for all required returnable documents, including: company details, CSD number, B-BBEE certificate/affidavit, SARS PIN, SBD 4, SBD 6.1, SBD 6.2, Integrity Pact, and the fully completed pricing schedule.
• Failure to submit any mandatory document (especially SBD 4 and the pricing schedule) or submitting an incomplete form will lead to disqualification.
• All costs, including travel for required meetings at AIDC, must be included in your quoted price.
• You must provide consent for the processing of personal information as per POPIA.

You must complete and attach the following:

• Company details, contact person, and telephone/fax numbers.
• CSD registration number and confirmation of active status.
• B-BBEE certificate or sworn affidavit.
• SARS pin.
• SBD 4 (Declaration of Interest).
• SBD 6.1 (Preference Points Claim).
• SBD 6.2 (Local Content Declaration).
• Integrity Pact.
• Fully completed and signed pricing schedule.
• Proof of POPIA consent.

Evaluation is a two-stage process:

• Stage 1 (40 points, minimum 30):

• Project Lead experience: 20 points for 3 similar projects, 15 for 2, 10 for 1.
• Research Specialist qualification: 20 points for PhD, 15 for Master's, 10 for Honours/4-year degree.

• Stage 2 (60 points, minimum 40):

• Stakeholder engagement plan (45 points): quality of stakeholder list, access to networks, and engagement strategy.
• Project schedule (15 points): clarity and feasibility of the 3-month execution plan.

• Combined Stage 1 and 2 score must be at least 70% to proceed to price evaluation.
• A panel interview will be conducted to verify stakeholder engagement capability.
• Price is scored out of 80 points.
• Specific goals (B-BBEE, local content) are scored out of 20 points via SBD 6.1.
• B-BBEE points: Level 1 (20), Level 2 (15), Level 3 (10), Level 4 (5).
• EMEs (≤R10M turnover) and QSEs (R10M-R50M turnover) must submit sworn affidavits for B-BBEE status.

Scope: Conduct a limited pre-feasibility study for the establishment of the Gauteng Automotive Research Institute (GARI).

Key Deliverables:

• Market Assessment: Benchmark local/international academic-industrial models; develop stakeholder register and engagement plan.
• Technical Concept: Develop 1-2 feasible concept options based on market findings.
• Concept Evaluation: Create an assessment framework to score and shortlist the preferred concept(s).
• Operating & Academic Model: Propose high-level operating model, partnership structure, and academic framework (NQF 8-10).
• Governance & Funding Model: Outline governance roles and identify potential funding sources (no quantification).
• Stakeholder Re-alignment: Present shortlisted concepts to key stakeholders, capture expressions of interest, and refine concepts.
• Implementation Roadmap: Provide a detailed timeline, risk assessment (fatal-flaw and go/no-go risks), and final deliverables.
• Final Report and Presentation.

Project must be completed within 3 months of the inception meeting.

Proposed methodology must cover:

1. Market Assessment: Benchmarking and initial stakeholder engagement.
2. Technical Assessment: Develop 1-2 feasible concept options.
3. Concept Evaluation: Apply a framework to score and shortlist concepts.
4. Operating & Academic Framework: Define partnership and qualification pathways.
5. Governance & Funding: Outline roles and identify funding sources.
6. Stakeholder Re-alignment: Present concepts, capture expressions of interest, and refine.
7. Implementation Roadmap: Develop timeline, milestones, and risk register.

All stages must be documented and submitted per the Project Steering Committee schedule.

• Minimum Experience: Provide proof of at least 3 completed projects in the last 5 years in: feasibility/pre-feasibility studies, business case development, research institute establishment, or innovation hub development.
• Client letters must be on official letterhead with contact details and a description of the work.
• Organogram Requirement: Your submitted organogram must include the following roles: Economist, Project Lead, Research Specialist, and Automotive Expert/Consultant.
• Personnel Qualifications:

• Project Lead: Experience scored as per evaluation criteria.
• Research Specialist: Minimum Honours degree (NQF 8) required; higher qualifications score more points.

• The pre-feasibility study must deliver a viable concept validated by genuine industry demand and stakeholder expressions of interest.
• All recommendations must be supported by high-level benchmarking, stakeholder analysis, and a risk assessment.
• Final deliverables (report and presentation) must be submitted to the Project Steering Committee for approval.

Complete the provided pricing schedule form with firm prices in ZAR for the following items:

1. Project Inception Report
2. Market Assessment & Concept Development Draft Report
3. High-Level Operating, Governance & Funding Model Draft Report
4. Market Re-Alignment (2nd Stakeholder Engagement) Draft Report
5. Implementation Roadmap Draft Report
6. Final Report and Presentation

Indicate unit quantity (1 for each), unit price (excl. VAT), total price (excl. VAT), and the delivery period in months. VAT must be shown separately if applicable.

• Submit your pricing on the prescribed pricing schedule form.
• Quote firm prices in South African Rand (R), inclusive of all costs and VAT where applicable.
• Prices must be valid for at least 90 days from the closing date.
• The quoted price must cover all costs, including travel for on-site meetings at AIDC.
• Payment will only be made against a valid AIDC Purchase Order; do not commence work without one.
• The 80/20 preference point system applies: 80 points for price, 20 points for specific goals.
• You must fully complete and attach SBD 4, SBD 6.1, and SBD 6.2; incomplete forms lead to disqualification.

Pricing Schedule Items:

1. Project Inception Report
2. Market Assessment & Concept Development Draft Report
3. High-Level Operating, Governance & Funding Model Draft Report
4. Market Re-Alignment (2nd Stakeholder Engagement) Draft Report
5. Implementation Roadmap Draft Report
6. Final Report and Presentation

• Mandatory registration on the National Treasury Central Supplier Database (CSD) with an active status.
• Submit a valid B-BBEE certificate (SANAS-accredited) or a sworn affidavit using the approved DTI/CIPC template.
• Submit SARS PIN for tax status verification.
• Complete and sign SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), and SBD 6.2 (Local Content Declaration).
• For EMEs (annual revenue ≤ R10M) and QSEs (revenue R10M-R50M), submit the required sworn affidavit for B-BBEE status.
• All submitted documents are subject to verification; forged documents result in immediate disqualification.
• For any construction-related services, a CIDB-graded Safety File must be submitted before work commences.

• Submit a valid B-BBEE certificate (SANAS-accredited) or a sworn affidavit using the approved DTI/CIPC template.
• Complete SBD 6.1 to claim preference points for B-BBEE status level.
• Points awarded: Level 1 (20), Level 2 (15), Level 3 (10), Level 4 (5).
• EMEs and QSEs must submit sworn affidavits confirming revenue and black ownership as per regulations.

• For any construction-related services, you must submit a CIDB-graded Safety File to AIDC before work begins.
• The Safety File must be kept up-to-date and comply with all applicable OHS legislation and AIDC site safety procedures.

• The contract is governed by the Government Procurement General Conditions of Contract; you may not add your own terms.
• All quoted prices must be firm for the contract duration, inclusive of VAT, and valid for at least 90 days.
• No changes to your quoted rates are permitted after the closing date or award.
• AIDC reserves the right to verify any information you submit and request supporting evidence.
• Work may only commence upon receipt of a valid AIDC Purchase Order.
• You must sign the quotation and accept the AIDC general terms and conditions.

• Closing date: 03 July 2026 at 14:00.
• RFQ validity: 90 business days.
• Project duration: 3 months from inception meeting.
• All mandatory documents (SBD 4, SBD 6.1, SBD 6.2, pricing schedule) must be attached and marked 'YES'.

• Functionality: Minimum 70% combined score across Stage 1 and Stage 2.
• Stakeholder Engagement (45 points): Quality of stakeholder list, access to networks, and engagement plan.
• Project Schedule (15 points): Clarity and feasibility of the 3-month plan.
• Interview: A panel interview will assess capability for stakeholder engagement and on-time delivery.